ES FINANCIALS
Introduction to Version 9.2
Date: 22/03/2016
2016/1
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ES Financials
Introduction to Version 9.2
Contents
WELCOME TO ES FINANCIALS VERSION 92................................................................ 4
Recommended Browsers ................................................................................................................... 4
Main Menu ........................................................................................................................................ 4
Vendor has changed to Supplier (across AP and PO) .......................................................................... 5
Process Scheduler Window ................................................................................................................ 6
Favourites & Run Controls ................................................................................................................. 7
Save Warning ..................................................................................................................................... 7
ACCOUNTS PAYABLE.......................................................................................................... 8
Check for Duplicate Suppliers (Central Finance) ................................................................................. 8
Supplier Name Fields (Central Finance) .............................................................................................. 9
Invoice Total ...................................................................................................................................... 9
Purchase Order & Associated Receiver(s) ........................................................................................ 10
Save for Later ................................................................................................................................... 10
Attachment(s) .................................................................................................................................. 11
Cross Check Supplier Remittance Address at Approval Step ............................................................ 12
Improved Enquiry Functionality ....................................................................................................... 13
Print Foreign Characters on Remittance Advice ............................................................................... 14
BILLING ............................................................................................................................... 15
Express Billing .................................................................................................................................. 15
Attachment(s) .................................................................................................................................. 15
Emailing Invoice(s) ........................................................................................................................... 16
Review Email Logs ............................................................................................................................ 17
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TRAVEL & EXPENSES ...................................................................................................... 19
New Expense Menu ......................................................................................................................... 19
Simplified Expense Report Creation Page ........................................................................................ 20
PURCHASING ..................................................................................................................... 25
Default Option ................................................................................................................................. 25
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Welcome to ES Financials Version 92
This introduction to Version 92 details some of the changes that have been introduced with
the implementation of Oracle PeopleSoft Financials version 9.2.
Recommended Browsers
The Australian National University (ANU) recommends the following web browsers for use
with its Oracle PeopleSoft systems:
Internet Explorer
9 or later
Mozilla Firefox
3.6 or later
Safari
3.2 or later
The application may work with earlier versions of these browsers, however ANU cannot
guarantee the pages will display properly or work as intended. Although Internet Explorer 9
is supported, PeopleSoft do not recommend using it. Our observation is that the latest
version of whatever browser you decide to use usually gives the best user experience.
Main Menu
The main menu has moved up the page same as HRMS.
v92
v91
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Vendor has changed to Supplier (across AP and PO)
Vendor in v91 is known as Supplier in v92. Navigation and all other function remain
the same.
v92 – Navigation to Get Employee/Student
Example: References change on Voucher page
V92 – AP Voucher Creation
V91 – AP Voucher creation
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Process Scheduler Window
When Run is selected for a process the Process Scheduler Window is now a pop up
window.
v92
v91
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Favourites & Run Controls
Existing Run Controls and pages saved under My Favourites in v91 will be carried
over to v92.
Save Warning
The save warning action has changed in v92. Instead of “OK” and “Cancel” used in
v91, the action has become:
Yes = Go Back and Save
No = Disregard your change, exit without saving.
v92
V91
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Accounts Payable
Differences between Version 9.1 & Version 9.2
VENDOR
Check for Duplicate Suppliers (Central Finance)
The Supplier duplicate checking process in V92 provides you with the Supplier ID(s)
that may be in a duplicate nature.
To view details of the Duplicated Suppliers detected, click on ‘View Duplicate
Suppliers’ link
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Supplier Name Fields (Central Finance)
Labels for Supplier has changed in v92. Vendor Name 2 is labelled as Additional
Name.
V92
VOUCHER
V91
Invoice Total
In v92 Invoice Total moved up to top of Voucher page.
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Purchase Order & Associated Receiver(s)
In v92 Purchase Order details are displayed on voucher if applicable, without having
to drill down further as compared to v91.
v92
v91
Save for Later
In v92, you have the option to save a voucher for later, provided information listed
below are completed on the voucher:
•
•
•
Supplier Details
Invoice Date
Fund & Department
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Upon saving, a voucher ID is generated and note the ‘Incomplete Voucher’ flag is
switched on.
As part of this change, you can use ‘Incomplete Voucher’ as a Voucher search
criteria.
Attachment(s)
V92 allows to upload up to four (4) attachments in one attempt, as compared to v91
which only allow single file upload per attempt.
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V92 – multiple files upload
V91 – Single file upload
Cross Check Supplier Remittance Address at Approval Step
In v92 Approvers are able to cross check remittance address on Voucher Approval
page by click on the ‘Action’ button.
v92 – new ‘Action’ button on Voucher Approval
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v92 – review Supplier Remittance Address
Improved Enquiry Functionality
v92 provides improved flexibility on Voucher Inquiry page allow you to cross drill for
more information by using the ‘Action’ button on returned voucher items.
v92 – new ‘Action’ feature on Voucher Inquiry
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v92 – Voucher Inquiry cross drilling to Payment Information
Print Foreign Characters on Remittance Advice
Remittance advice can cope with foreign / special characters in address field:
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Billing
Express Billing
Use Express Billing function to create a Bill. ‘Standard Billing’ no longer exists in v92.
Navigation: Billing > Maintain Bills > Express Billing
Attachment(s)
Express Billing has the function to upload attachment(s).
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Emailing Invoice(s)
In v92 invoices can be emailed to customers, provided customer email address is
recorded in Customer Contact Information.
Anyone with AR_OFFR Role can maintain this information. Please refer to AR User
Guide for details on how to add email address for a Customer.
Navigation: Customer > Contact Information
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Review Email Logs
You can track if invoice(s) have been sent via email, to which email address, on what
date and time, and by whom through this new tool – Review Email Logs in v92.
Navigation: Billing > Review Processing Results > Review Email Invoice log
Use the Expand button or click on the Detail Tab to view Email addresses.
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Travel & Expenses
Differences between Version 9.1 & Version 9.2
New Expense Menu
Create/Update, View, Print and Reporting on Expenses are now conveniently
gathered in one location.
Inquiry on My wallet transactions remains to be the same:
No change to Approval page.
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Simplified Expense Report Creation Page
Add Transaction(s)
Click on My Wallet (X) hyperlink. The figure in brakets represents the number of
uncleared transactions.
Change VAT Code
Instead of navigating to VAT information page, you can now enter VAT code like you
do when creating an Accounts Payable Voucher. Type ‘GST’ if transaction is GST
applicable, or ‘ZER’ if transaction does not attract GST.
‘Calculated VAT’ amount automatically updates once you click on ‘Save for Later’.
Description Length
Description field is limited to 30 characters in v92. This is consistent with length of a
journal description.
Expand and Collapse View
The default view is an Expanded view, which allow you to view/update chartfield
information. When an Expense Report contains multiple lines of transaction, you
may appreciate a collapsed view. In a Collapsed view Chatfield information is hidden,
but more lines are visible on the screen.
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A collapsed view of Expense Report
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To Review and Submit
The Save and Submit buttons now live on top of the page.
Version 92 has a review step before you can submit an Expense Report. Click on
to go back to Expense Line details.
Summary Page for review before submission
More Features (Refer to figure above)
View Analytics
Provides an analysis break down of Expense totals by Day/Departments/Expense
Type.
Add Notes
Notes can be added to Expense Report. Notes can be printed along with Expense
Report.
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Withdraw an Expense Report
You now have the option to withdraw an Expense Report after submission. Click on
appears as shown in figure below:
button until ‘Withdraw Expense Report’ button
You can also withdraw an Expense Report through Expense Report View page
(Navigation: Travel and Expenses > Expense Report > View).
Once you click on
, you will find a system message
showing you report has been withdrawan from Approver queue.
Approval History Workflow Diagram
A new workflow diagram is introduced in Version 92 under approval history. Please
note this diagram only works for new Epxense Report created after system upgrade.
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Purchasing
Default Option
The default option on Purchase Order Default page has changed to ‘Default’ mode in
v92 from ‘Override’ node, as it was the case in v91.
The differences between the two options are summarized as:
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