APPLICATION TO EAST AYRSHIRE COUNCIL
for
Civic Hospitality
Section 1
1.1.
Name of Individual or organisation
Contact name and address
Contact Telephone Number
1.2
Please give a brief background to the Group/Organisation
1.3
Provide a brief outline of the nature of the event envisaged including where the event will
take place
1.4
Proposed date of the event
1.5
It is expected that if the Council provides assistance to an event, then the Provost, or his
nominee, should be invited to participate in the event. Are you agreeable to the Provost's
Office being represented at your event?
1.6
Anticipated number and details of persons attending
Section 2
Please tick the box indicating the form you would like the reception to take
Cocktail
Civic Lunch
Finger Buffet
Civic Dinner
Buffet Meal
Civic Welcome
Other (Please Specify)
Section 3
Total cost of the event
Has the venue been booked, please provide details of the cost involved
What is the Group’s contribution to the costs.
(The Council would always expect the group
to make a reasonsable contribution to the project)
How much of a contribution is requested.
Section 4
Please provide details of any prevous Civic Hospitality awarded by East Ayrshire Council.
If an award is agreed this will be paid directly into the Group's bank account. Please provide the
following details:Name of Bank:
Address:
Title of Bank Account:
Account No:
Sort Code:
Signature
Date
Return to: Administration Manager, Council Headquarters, London Road, Kilmarnock KA3 7BU
Please refer to the attached Guidance Note before submitting your application.
* Please also submit, with this application, a forward plan detailing any other events planned.
-----------------------------------------------------------------------------------------------------------------------For Office Use Only:
Details of Previous Applications
Date
Details of Event
Decision
Details of Event
Decision
Details of Any Similar Events
Date
GUIDANCE NOTE
CIVIC RECOGNITION OF ANNIVERSARY CELEBRATIONS
East Ayrshire Council have agreed arrangements to recognise celebrations of local
groups, establishments etc who approach the Council from time to time.
Accordingly, it was agreed that the undernoted bandings of anniversaries be recognised
and that a uniform formula should apply accordingly as follows:
25th – 100th Anniversary = £3.00 per year.
Example: 25th Anniversary = (£3.00 x 25) = £75.00

125th – 175th Anniversary = £3.00 per year up to and including 100th year and
£1.50 per year thereafter.
Example: 275th Anniversary = (£3.00 x 100) + (£1.50 x 175) = £562.50

Anniversaries of 300 years or more = £3.00 per year up to and including 100th
year and £1.50 per year up to including 275th year and £1.00 per year
thereafter.
Example: 400th Anniversary = (£3.00 x 100) + (£1.50 x 175) + (£1.00 x 125) =
£687.50
It should be noted that each application will be considered on its merits. Thereafter, the
scale arrangement would normally apply if the application were to be approved; regard will
always be had to the prevailing budgetary position as well as to any exceptional
circumstances.