Applicable to Light Fixture Purchase Orders:
All light fixtures are to be in accordance with MARON PROCUREMENT COMPANY, LLC (MPC) and/or
Maron Electric Company’s bills of material, plans, addenda and specifications dated
_________________________ or referenced in the Purchase Order. If during the shop drawing
submittal process it is discovered that there will be some deviations from the Contract Documents, it
will be the responsibility of the manufacturer, manufacturer's representative and vendor to clearly
identify any deviations on the shop drawings. Otherwise it will be considered that they will furnish all
items in compliance with the Contract Documents. It is not the responsibility of MPC, the General
Contractor, the Architect, the Engineer or any other representative to note deviations from the Contract
Documents.
Provide an electronic set of submittals to Project Manager, along with four (4) hard copy sets of
submittals within three (3) days of Letter of Intent to Purchase Light Fixtures. The submittals shall be
bound and tabbed. O&M Manuals and Warranties, indexed and bound shall be furnished no later than
two (2) weeks after receipt of approved submittals.
Fixtures are “Hold for Release” until submittals have been approved. Once approved, the
fixtures will be released, in writing, by MPC to the vendor.
In accepting this purchase order, this vendor guarantees approval of each and every lighting fixture on
this order. In the event of architectural and/or engineering rejection of any unauthorized substitutions,
the vendor will furnish at no additional cost to MPC the specified equipment.
All recessed lighting fixtures shall be stamped "suitable for 60 degrees C wiring" and/or Chicago Plenum
Rated as required by Contract Documents and governing codes. All light fixtures are to be U.L. labeled
and to be in accordance with local, state and national codes.
Fixtures to be shipped on type of truck and packaged or palletized in method as required by Project
Manager. All cartons to be marked (at both opposite ends) with fixture type, voltage and MPC purchase
order number.
Fixture cartons to be labeled for easy identification of row components (i.e., end units, joiners, etc.)
keyed to layout drawings.
Forward template for anchor bolts for types ( XXX ) at once.
Vendor shall submit a complete fixture and lamp schedule by fixture type showing quantity, lamp
catalog number and voltage prior to shipment of fixtures. Supplier to include all special mounting
requirements including, but not limited to stems, brackets, harness canopies, special back boxes,
earthquake clips, aircraft cables and retainers, fixture track, poles, anchor bolts, ballasts, remote
ballasts, bollards, mounting yokes, slip fitters, SO and ST cords, connectors and cord caps, gaskets, lens
safety chains, power hooks, plaster frames, bar hangers and trim rings.
Provide written acknowledgement confirming lead times required for shipment of each and every item
on this purchase order. Provide tracking logs with current release information and updated shipping
information on a weekly basis.
All materials must be furnished in accordance with the purchase order instructions, including Bill of
Material(s), drawings and specifications and the general conditions sections. Documents not
transmitted are available for inspection at MPC Skokie office.
Time is of the essence for this purchase order. Vendor is required to coordinate all aspects of
this purchase order in a timely manner. Delivery to be in strict accordance with project
schedule and should the schedule vary, vendor will warehouse fixtures for release as required.
Unless otherwise notified, all fixtures and lamps are to be shipped to the supplier facility, and
are subject to release direction of the Project Manager. If the fixtures are shipped directly to
the jobsite, no UPS, FedEx or outside deliveries will be accepted. All deliveries must arrive by
freight carrier, or vendor. No deliveries will be accepted after 2:00 p.m. without prior coordination
and approval of the purchaser.
A 48 hour notice to the project manager prior to the delivery of material is required. At this
time, project manager shall be notified if a forklift, pallet jack, or other equipment is required to
accept delivery.
Pricing shown is firm for delivery throughout the duration of this project. All invoicing shall be
exactly the same way as the Bill of Material is listed. This means any fixtures that are broken
into parts (cans, trims, brackets, etc.) and are invoiced as parts shall be listed on the original Bill
of Material as separate parts. Any invoices received that do not match the Bill of Material will
be immediately returned to the supplier for correction, and all discounts will be taken. Fixtures
received by and stored at the vendor warehouse will require a signed copy of the manufacturer
packing slip attached to all invoicing. Any invoices received without a signed copy of the
manufacturer packing slip will be returned, and all discounts will be taken.
In accepting this purchase order, supplier guarantees without exception, delivery of equipment as
indicated within this purchase order and Contract Documents. No shipments and/or invoices will
honored without a signed purchase order being on file at MPC.
Accepted
By:
Company:
Date:
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