June 24, 2005
To: ACAVC Membership
Subj: ACAVC Meeting Minutes
1. Date, Time, Location: June 11, 2005, 1:22 pm (1322 hours), Langley AFB, ACC/LGW
Conference Room.
2. Purpose: General membership meeting. This meeting focused on supporting the
Worldwide Ammo Bowl, review of the operating budget plan, and provided direction for
other ongoing initiatives.
3. Attendees: A quorum was not present with only 4 members of 14 represented. (Note:
A quorum of eight approved the minutes and operating budget via e-mail vote.). The
following members were present for the membership meeting:
Members:
John Matthews – President
Michael Gavin – Vice President
Wilbur McCullough – Secretary/Treasurer
Richard Pennington
Associates:
Theron "T.J." Jensen
4. The following Agenda Items were discussed:
a. Reviewed 2 Apr 05 meeting minutes.
1. Motion to accept – Mike Gavin
2. 2nd by Rich Pennington.
b. Reviewed current funds status - $3114.16 in the ACAVC account (Note: A
check for $1050.000 will be sent to Mike Robertson for the Ammo Bowl fund
donations ACAVC received. Another check for $200.00 was written to John
Matthews to reimburse him for the Earnest donation from the Chapter. Bill
McCullough donated $40.00 to the Chapter.) A more thorough status will be
available at the next meeting since the new treasurer just got access to the
account. Reviewed Operating Budget as presented at the last General
membership meeting and proposed changes.
1. Motion to accept – Mike Gavin
2. 2nd by Rich Pennington.
5. Old Business:
a. Fundraising Committee: LGW hosted a burger burn and made $100.00.
Thanks to T.J., Jeff, and Mike for all of their support. T.J. mentioned he
and Jeff want to set up a chili cook-off in mid/late-Jul in conjunction with
Mike's brat burn. The Ammo Bowl should present some fund-raising
opportunities with food and coin sales.
b. Awards Committee: There were no MAJCOM-level Award Winners for
Munitions in the Tri-State area during this period. Mike Gavin made a
recommendation that all base level winners should receive a letter of
congratulation from the President for their Base level nomination. Letter
would focus their outstanding commitments and Best Wishes for the
future. Bill McCullough will work up a proposed letter and submit it to the
Board for their review/coordination.
c. ACAVC 2005 Activity Calendar: Fishing trip – John Cecere. No status
update except that John now has a smaller boat.
d. Membership Status: No change. However, Hank Lightbody is in the area
and has expressed some interest in joining the Chapter. He should be at
our next meeting.
e. Chief Richard Gauvin Donation: Brett Cope acknowledged receipt of the
donation.
f. AMMO Bowl 2005: In work.
i. Fields: Reserved. Some rules discussion ensued over ASA rule
for a 325' fence versus reality of the 300' fence at Langley. T.J.
will work this rule change and ask about the uniform rule.
ii. Contractor Donations. The $1050.00 in will be sent to Mike
Robertson for placement into the ILMW AMMO Bowl fund. Last
year's bracketing and general info passed around for review.
iii. Placards are designed. Mike Gavin will check into a banner.
iv. T.J. is working on shirts and hats.
v. Langley Ammo and ACAVC will take care of food concessions.
T.J. will work with the 1st EMS MSA on this. Mike Gavin will
check with Services on rules.
6. New Business:
a. Mike Gavin reimbursed John Matthews for the SrA Gregory Earnest
donation of $200.00 from the Chapter.
b. ACAVC Coin: T.J. presented the final graphics for the coin to the group.
The various renderings were coordinated by e-mail. We were able to
obtain 30 numbered and 100 unnumbered coins. Mike Gavin will hold 10
at LGW and John Matthews will have 10 for distribution. The other 80
will go on sale for fund-raising purposes.
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AMMO Chiefs Association Virginia Chapter, P.O. Box 65499, Hampton VA 23665-5499
c. Package from Armed Forces Retirement Home: The members reviewed
the request for a donation. It was readily apparent the request did not fit
within the scope of the Constitution and By-Laws. Request denied.
d. ILMW Worldwide AMMO Bowl: The AMMO Bowl will be held from 3
– 5 Sept 05 at Langley AFB.
i. AMMO Bowl date/location notification e-mail: Verified Mike
Robertson sent out the notification message.
ii. Umpire source/cost: T.J. will check on umpire availability and
cost.
iii. Field preparation/upkeep team: Responsibility of the host and
teams.
iv. Coaches meeting: In the notification package.
v. AMMO Call location/time: In the notification package.
vi. AMMO Bowl game play: Will be a round robin and doubleelimination tournament.
vii. Awards presentation: T.J. and Rich will work with Langley
personnel on determining the social events (upon return from
TDYs).
viii. T.J. stated DM may have a source for balls.
ix. Need to check with Mike Robertson on who will throw out the first
pitch. There is a possibility Gen. Harrell may be available but
need tournament director buy-in.
e. Floor was opened up for any further discussion. There were no additional
issues brought up.
i. The President decided to review reunion materials examples to
send to Mike Roylance after the ACAVC meeting. The 2006
reunion is to be held in Reno in September or October. Mike
Roylance and Jerry Modlin are heading up the effort.
ii. Bill McCullough stated the Constitution and By-Laws were ready
for signature.
iii. John Matthews recommended multiple e-mails be sent to members
for votes and meeting notifications.
iv. John Matthews mentioned the possibility of setting up a Sunset
Committee. He recommended there be a main ACA committee
and an ACAVC committee, each with a main point of contact and
made up of three or four people.
v. John Matthews opened a discussion about the role of the ACA.
There are still communication gaps, missing agendas prior to
meetings, no meeting minutes, and no participation by all
concerned parties in votes. Some people got disgruntled and quit
the ACA. Elections were held at the last reunion for Board of
Director members and we just learned another election may be
held this October. It was also brought up the ACA does not have a
regional Chapter for local efforts but National monies tend to
support local events. It was discussed that a Board of Directors
on-line chat or conference call needs to be held to iron out issues.
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AMMO Chiefs Association Virginia Chapter, P.O. Box 65499, Hampton VA 23665-5499
vi. The ACA Awards Night will be held at the Hurlburt Field Officers
Club on October 15, 2005. Awaiting time and cost data.
f. Meeting was adjourned at 2:29 pm (1429 hours).
i. Rich Pennington made the motion to adjourn.
ii. Mike Gavin 2nd and meeting adjourned.
7. Next meeting currently planned for September 17, 2005, 1300 hrs, at the LGW
Conference Room. [Note: T.J. may host the meeting and a social event at his
house (more to follow)].
//signed//
Wilbur C. McCullough III
ACAVC Secretary-Treasurer
cc:
John Cecere-R
John A. Matthews Sr.-R
Bernard L. White-R
Wilbur (Bill) McCullough-R
Richard W. Pennington-R
Michael Lawhorne-R
Phillip R. Kennedy-R
CMSgt Michael E. Robertson-AD
Carroll Zollicoffer-R
John Ray -R
Melvin E. Hill Jr.-R
Michael R. Gavin-R
Ronald W. Whisner-R
George Heinlein-R
Ronald Paugh-R
Van Ray-R
Joel Rhodes-R
Thomas Danihel-R
Edward Whitley-R
CMSgt. Rickey Clay-AD
CMSgt. Don Moreland-AD
cecerejc@aol.com
AmmoChief63@comcast.net
RetAMMOChief@aol.com
bill_mccullough@urscorp.com,
wilbur.mccullough@ngc.com, or
wilbner@aol.com
Richard.Pennington@langley.af.mil
michael.lawhorne@langley.af.mil
Pkenn95798@comcast.net
AmmoRobbie@comcast.net
ChiefZollie@aol.com
jajmray@hotmail.com
C29OIN@aol.com
gavinm@erols.com
ronald.whisner@langley.af.mil
geohel@3rddoor.com
Cherokee1505@aol.com
vanrayammo@aol.com
jrhodes1@nc.rr.com
Kimthom@aol.com
ammoman52@yahoo.com
Rickey.clay@langley.af.mil
Donald.moreland@langley.af.mil
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AMMO Chiefs Association Virginia Chapter, P.O. Box 65499, Hampton VA 23665-5499
CMSgt Daniel Munro
Dan Fri-R
Theron “TJ” Jensen - R - AM
John Usefara – R – AM
Jeffrey Bunney – R - AM
Wayne Guilbault – AD
Daniel.Munro@langley.af.mil
daniel.fri@pentagon.af.mil
TJAmmo@cox.net
John.Usefara@langley.af.mil
bugsycorey@cox.net
Wayne.guilbault@langley.af.mil
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AMMO Chiefs Association Virginia Chapter, P.O. Box 65499, Hampton VA 23665-5499