Panhellenic Executive Officer Application
Jacksonville State University
*In order to serve on the Panhellenic Executive Board you must be able to attend all Mandatory Panhellenic Officer/ Rho Chi Events *
Applications are due Wednesday, October 28, 2015 by 4:30pm at the Office of Student Life.
Available Positions:
 President
 Vice President of Executive Affairs
 Vice President of Recruitment
 Assistant Vice President of Recruitment
 Vice President of Administrative Affairs
 Vice President of Programming
 Vice President of Public Relations
PLEASE TYPE OR PRINT
NAME: ________________________________________________________________ PHONE #: ____________________________________
STUDENT NUMBER: __________________________________________________ CUM. G.P.A. _________________________________
AFFILIATION: _________________________________________________ INITIATION DATE: _________________________________
EMAIL ADDRESS: _____________________________________________________________________________________________________
POSITION (S) APPLYING FOR: _______________________________________________________________________________________
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On a separate sheet of paper, type your answers to the following questions:
1. Why did you choose to apply to serve as a Panhellenic Officer?
2. What challenges do you feel the council is currently facing and if elected what actions would you
implement to help reduce these challenges?
3. What qualifications do you possess/or what experiences have you had that will make you an effective
Panhellenic Officer?
4. What goals and ideas would you aspire to meet while serving your term?
5. Please list all leadership positions held on campus and within your Panhellenic organization.
6. How do you live the values of your sorority in your everyday life?
The submission of this application signifies my willingness to commit my time to the College Panhellenic Council
and all required events and meetings pertaining to my position. I understand that I will be working in the best
interest of all organizations at JSU, not only my own. Also I hereby give permission for the Office of Student Life to
verify my grade point average.
_______________________________________________________________________
Applicant Signature
________________________________
Date
This applicant is in good standing with their chapter and will fulfill the duties of the office she is seeking. This
applicant has the full support of her chapter.
________________________________________________________________________
Chapter President
________________________________
Date
Officer Descriptions
President:
 Preside over Panhellenic Meetings and Panhellenic Executive Council Meetings.
 Have overall responsibility of the operation of the Panhellenic Council.
 Review, approve, and sign all Jacksonville State University Panhellenic Association contracts.
 Act as the Panhellenic Councils liaison to the University, Student Affairs, the Interfraternity Council, the
National Pan-Hellenic Council, and the community.
 Keep constant communication with all members of the Executive Board to ensure they are staying on
task and completing the duties of their office.
 Report as required to the National Panhellenic Conference Area Advisor. .
 Meet regularly with the Fraternity/Sorority Advisor
Vice President of Executive Affairs:
 Perform the duties of the president in her absence, inability to serve, or at her call.
 Serve as chair of the Panhellenic Judicial Board, receive all infractions, and coordinate mediations and
judicial board proceedings.
 Revise and edit the Panhellenic Constitution and Bylaws annually.
 Assist the Fraternity and Sorority advisor with the planning of any risk management programs.
 Assure that the all-sorority GPA remains well above the All-women’s GPA at Jacksonville State
University.
 Establish academic goals for the Panhellenic Council.
 Create programming to help education members on the topics of study skills, time management, and
other pertinent topics.
 Meet regularly with the Fraternity/Sorority Advisor.
Vice President of Recruitment:
 Plan, Implement, and evaluate all Recruitment activities for the chapters within the Panhellenic Council.
 Conduct revisions of the recruitment rules in conjunction with the Chapter Recruitment Chairs, and
upon approval of the Recruitment Rules by the Panhellenic Council, publish and distribute the rules to
each chapter.
 Communicate and meet regularly with the Recruitment Chairs and Recruitment Advisors from each
chapter to discuss plans for Formal Recruitment.
 Plan, Implement, and Evaluate all presentations made to Potential New Members, their parents, and any
other interested parties.
 Work collaboratively with the Assistant Vice President of Recruitment to train the Recruitment
Counselors.
 Meet regularly with the Fraternity/Sorority Advisor.
Assistant Vice President of Recruitment:
 Serve as the Head Recruitment Counselor.
 Dually serve as a recruitment counselor and a member of the Panhellenic Executive Board.
 Responsible for the primary education and training of the Recruitment Counselors.
 Assist in the planning and organization of the Summer Recruitment Counselor retreat.
 Assist the Vice President of Recruitment with any recruitment-involved activities.
 Meet regularly with the Fraternity/Sorority Advisor.
Vice President of Administrative Affairs:
 Call and maintain attendance at the Panhellenic Association Meetings
 Keep full minutes of all meetings of the Panhellenic Council.
 Produce and distribute an agenda before and minutes after each Panhellenic meeting.
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Compile and distribute all chapter officers contact information at the beginning of each semester.
Invoice dues to each chapter on a semester basis.
Collect dues from all Panhellenic organizations.
Handle all financial aspects including but not limited to making a Year long Panhellenic budget.
Meet regularly with the Fraternity/Sorority advisor.
Vice President of Programming:
 Oversee the planning, implementation, and evaluation of all programs of the Panhellenic Association
throughout the year.
 Plan the annual Greek Week activities along with a member of IFC NPHC, and the Fraternity/Sorority
Advisor.
 Plan activities to help support the National Panhellenic Conference Philanthropy, Circle of Sisterhood.
 Meet regularly with the Fraternity/Sorority advisor.
Vice President of Public Relations
 Serve as a resource the Panhellenic organizations to promote their individual events.
 Be responsible for the Twitter, Instagram, and Facebook page of the Panhellenic council.
 Create any promotional materials needed to promote the Panhellenic Council.
 Recognize the importance of creating and maintaining positive public relations efforts to enhance the
image of the Fraternity and Sorority community at JSU.
 Develop and implement, in conjunction with the VP of programming, events geared towards Panhellenic
chapter relationships.
 Meet regularly with the Fraternity/Sorority advisor.
Mandatory Dates
Panhellenic Functions:
Panhellenic General Meetings and Panhellenic Executive Board Meetings: TBD
Panhellenic Executive Board Retreat
 January 3-5, 2016
Southeastern Panhellenic Conference (SEPC):
 March 31-April 2, 2016
JSU Preview Days
 February 27, 2016
 April 02, 2016
Mandatory Rho Chi Dates
Spring/Summer Workshops: Times TBD
 January 23, 2016
 February 27, 2016
 April 9, 2016
 June 18, 2016
 July 09, 2016
Summer Retreat
 May 13, 2016 – May 15, 2016
Gamecock Orientation (Must be able to attend 7 of 10 orientation dates)
 TBA, June & July 2016
Formal Recruitment Workshops: Times TBD
 August 12, 2016
 August 14, 2016
 August 15, 2016
Panhellenic Formal Recruitment:
 August 16-21, 2016