MANAGING NON-STATE FUNDS
Cal State Fullerton Philanthropic
Foundation
(CSFPF)
Presented by:
Cheryl Perreira
Julie Chung
Susan Cervantes
© 2008 California State University, Fullerton
Cal State Fullerton Philanthropic
Foundation (CSFPF)
The mission of the Cal State Fullerton
Philanthropic Foundation is to actively
promote, pursue and steward private
support for the advancement of California
State University, Fullerton.
CSFPF Board of Governors
• 26 members including alums, business and
community leaders
• Invest and steward donated funds and
ensure that the gifts are administered
according to donor wishes
• President: Annette Feliciani, class of 1980
President, AEF Systems Consulting, Inc.
CSFPF Accounts
• Must comply with federal, state and
university regulations
• Must also comply with donor wishes and
restrictions
• New Account Request process
• Primary signer must execute a Primary
Signatory Agreement with CSFPF
• Campus program account vs endowment
account
Deposits
• Cash, checks and credit card payments
• CSFPF Deposit Form
• Donor letter or information regarding
donation
• Any benefit value received by the donor
must be stated on the deposit form
• Donor will receive an acknowledgement
and gift receipt
Check Requests/Purchase Orders
• Used to authorize payment for all
expenditures except scholarships
• Two authorized signatures required over
$3,000
• Authorized account signatories are
responsible for ensuring receipt of goods
and services
• All university regulations apply – Vendor
Data Record (204) form, original
invoice/receipts, D-11 etc.
Payment for Services
• Must be pre-authorized by CSFPF before
services are performed
• CSFPF purchase order, vendor data record
(204), D-11 (if applicable)
• CSFPF will determine whether payment
should be processed through the university
Scholarship Payments
• Scholarship Check Request used to disburse
scholarship funds to individual students
• Funds are transferred from CSFPF to
Student Financial Services (SFS)
• SFS coordinates with Financial Aid to
ensure compliance with financial aid
regulations
• SFS generates check to the student or
scholarship funds are deposited to student
account
Payments to
Faculty/Staff/Student Assistants
• No payroll services are provided by CSFPF
• Payments to faculty/staff/student assistants
are processed through university payroll or
other auxiliary
• Special consultant payments are billed to
CSFPF for reimbursement
Reports
• Primary signer receives a monthly Gifts
Deposited in CSFPF report
• Purpose is to acknowledge donor
contributions
• All account signers have access to online
financial information related to their
account (via Monthly Reports tab)
• Deposit and Withdrawal Report – provides
transaction details and account balance
In-Kind Gifts
• New In-kind gift policy adopted by PAB
August 2008
• All in-kind gifts accepted by university, not
CSFPF
• Documentation for CSUF must include
support for value of gift
• All in-kind gifts must be accepted by the
Gift Acceptance Committee
Resources: DODs
• Each college, athletics, and student affairs is
assigned a Director of Development
• The DODs have dual reporting relationships
with their college/unit and University
Advancement
• All fundraising activity within the
college/unit should be coordinated with the
DOD
• DODs can advise and provide information
on various donor and gift issues
Resources: Advancement
Operations
• Webpage
• Julie Chung, Accounting Manager/Gift
Administrator
• Susan Cervantes, Coordinator, Accounting
Services
• Leo Garcia, Gift Processor
• Cheryl Perreira, Executive Director,
Advancement Operations