Classification & Recruitment Form
Instructions for Submitting via Applicant Tracking System (ATS)
The Classification and Recruitment form (CARF) is submitted to initiate the recruitment and/or
classification process for all staff position requests at the university. Please attach the completed form
with the current and previous organization charts as indicated in ATS.
To fill a vacant COLT/888 position that does not need to be classified (the key duties of the job have
not changed), complete:
COLT/888
Vacancy
Simply enter the job class code of the vacancy when you submit your request. You
do NOT need to complete the CARF.
To classify, reclassify or fill a position (whether it is new, vacant, or encumbered), complete:
.
Section 1
Job description and requirements section. Please attach a current organization
chart.
Section 2
Position supervisory responsibilities section. Must be completed for administrative
(URA-AFT), and managerial, professional, supervisory and confidential (MPSC)
positions. Please contact your Human Resources Representative for job class
code and/or title information.
Section 3
Position detail section. The questions cover many different types of positions
across the university. If a particular question is not relevant to the position under
review, please indicate N/A (not applicable). The certification at the end of
section 3 must be completed.
Section 4
Business/Accounting addendum. (ONLY FOR BUSINESS, ACCOUNTING AND
FINANCIAL POSITIONS).
Section 5
Information Technology addendum. (ONLY FOR INFORMATION
TECHNOLOGY POSITIONS).
University Human Resources
57 U.S. Highway 1  New Brunswick, NJ 08901-8554
848-932-3020  FAX 732-932-0046  uhr.rutgers.edu
Revised 03/2009
Classification & Recruitment Form
Current Title & Grade:
Proposed Title & Grade:
SECTION 1 - JOB DESCRIPTION AND REQUIREMENTS
1.
Position Summary
Provide a brief summary that expresses the primary role or reason the job exists.
2.
Job Description
Briefly list and describe in order of importance, the key duties for this position. For each key duty state in a few words:

What are the expected outcomes

How are the key duties performed
Please identify the percent of time spent on each.
%
1.
%
2.
%
3.
%
4.
%
5.
%
6.
%
7.
100%
3.
Education, Experience, Skills, and Special Conditions:
Please state the minimum level of education, experience, licenses, certifications, specialized training, additional skills, abilities,
physical, environmental, or special conditions required to successfully perform the key duties for the position.
If this position requires advanced knowledge in a particular field or an advanced degree in a specific field of study in order to
perform the functions, please describe in detail the requirements and why it is required.
University Human Resources
57 U.S. Highway 1  New Brunswick, NJ 08901-8554
848-932-3020  FAX 732-932-0046  uhr.rutgers.edu
4.
Education, Experience, Skills, and Special Conditions:
Please state any education, experience, certification, licenses, knowledge, skills, or abilities that are not essential to the position but
are preferred.
University Human Resources
57 U.S. Highway 1  New Brunswick, NJ 08901-8554
848-932-3020  FAX 732-932-0046  uhr.rutgers.edu
SECTION 2 – POSITION SUPERVISORY RESPONSIBILITIES
5.
Define this position’s supervisory responsibilities:
Has supervisory responsibilities for permanent employees. Makes and/or recommends final hiring and firing
decisions and takes disciplinary actions.
For reclassifications of a position where the incumbent is supervising a URA-AFT member, has the incumbent ever
exercised his/her authority to hire, fire, or discipline one of the subordinates listed below?
Yes. If yes, please provide supporting documentation to Human Resources that demonstrates the exercise of
this authority.
No
Please provide the following information for all employees directly reporting into this position.
Payroll Title of Employee(s) Supervised
Job Class Code
No. of
Employees
Leads and/or provides work direction, training and/or technical assistance to lower level permanent employees,
and/or temporary, student and/or consultant employees.
Does not have supervisory or management responsibility.
University Human Resources
57 U.S. Highway 1  New Brunswick, NJ 08901-8554
848-932-3020  FAX 732-932-0046  uhr.rutgers.edu
SECTION 3 – POSITION DETAIL
6.
If the position manages or directs one or more function(s), please describe the scope of operations, the number of
people, and the annual operating budget.
7.
How will this position exercise discretion or independent judgment when making decisions? Please explain what
authority and accountability will be required in performing the key duties of this position.
8.
Does this position develop and/or implement new procedures or controls? Please explain and list specific examples
of the processes that this position develops/implements and identify whether the procedures govern the immediate
work unit, department, center, school, campus, or university?
9.
What is this position’s accountability for organizational and/or strategic planning? Please explain and list specific
examples.
10. Is this position responsible for analyzing information and data and/or preparing reports? Describe the type of
information or data analyses performed and the purpose, use, and recipients of reports.
11. List and describe the most complex issues or problems this position is accountable for delivering expected results.
Include situations that are a constant challenge and which require judgment and time to consider alternatives
before decisions or resolution can be rendered. Following each situation, indicate whether this position makes the
final decision (D) or makes recommendations (R).
12. Please identify, quantify, and describe the equipment, software, and specialized materials the position regularly
uses or supports in the performance of its functions. IT positions: please complete section 5- IT addendum.
13. Please provide any other critical job information that has not been covered on this form.
University Human Resources
57 U.S. Highway 1  New Brunswick, NJ 08901-8554
848-932-3020  FAX 732-932-0046  uhr.rutgers.edu
The individual identified below is the supervisor or manager of the person whose position is described
above. The individual below has approved submission of this form and certifies that the information in this
document is accurate and complete.
Name
Title
Date
University Human Resources
57 U.S. Highway 1  New Brunswick, NJ 08901-8554
848-932-3020  FAX 732-932-0046  uhr.rutgers.edu
SECTION 4 – BUSINESS/ACCOUNTING ADDENDUM
For Business/Accounting/Financial Positions Only
14. Please complete the following:
Please list the percent of time incumbent is performing job duties or delivering results identified in the following categories:
Budget Development and/or budget management (includes tracking, analysis, auditing, reallocation)
%
Grant Administration (funds monitoring for appropriateness of expenditures & fiscal compliance)
%
Accounting
(e.g. A/R, A/P, J.E.s, charge backs, allocations and account distributions, bookkeeping, cash handling,
banking, transfers, reconciliations)
%
Other (Banking, Investing, etc.)
Please list:
%
Supervision
%
Personnel /Payroll Administration
(e.g., payroll and personnel forms for faculty & staff, tenure/promotion packets, FCP, P4P, SCP, etc.)
%
Other
(e.g. space, inventories, purchasing, computers, event coordination, maintenance, renovations, operations,
training, public relations, etc.)
%
100%
Please provide the information requested below for which the position has primary responsibility:
State/Federal
Appropriations
Annual Budget:
Type 1/ Weighted salaries
Non-salaried (and other
salary types) costs
Contracts &
Grants
Self-support/
Auxiliary
Gifts &
Endowments
Capital
Total
$
$
$
$
$
$
$
$
$
$
$
$
Number of: Faculty
Staff (Type 1)
Approximate # of Accounts:
Financial Transactions
Frequency (daily, weekly, etc.)
Prepare
Approve
Budget adjustments
Journal entries
Travel reimbursements
New account forms
Consulting contracts
Cost sharing spreadsheets
Purchase Orders
(enter approval amount level)
$
Other (List)
Cash Operation Responsibilities
Frequency (daily, weekly, etc.)
Cash /Checks/Other
Dollar Amount
$
University Human Resources
57 U.S. Highway 1  New Brunswick, NJ 08901-8554
848-932-3020  FAX 732-932-0046  uhr.rutgers.edu
SECTION 5 – INFORMATION TECHNOLOGY ADDENDUM
For Information Technology Positions Only
14. Please list and describe the systems for which this position is responsible, both hardware and software. Include relevant
numeric measures, e.g. the number and types of systems, the number of users, the size of databases and servers, and the
size and complexity of applications.
15. Please explain the position’s most complex tasks including details about technology and approach involved, such as, tools
that are used for enterprise management, development, and systems configuration.
16. Please describe the type of formal technical planning and project management responsibilities of this position .
University Human Resources
57 U.S. Highway 1  New Brunswick, NJ 08901-8554
848-932-3020  FAX 732-932-0046  uhr.rutgers.edu