IQAP CYCLICAL REVIEW
SUGGESTED DELEGATION OF TASKS WITHIN THE AAU
Submission document
(for details refer to the instructions for each
respective document)
FACULTY CVS:
Obtaining IQAP-formatted CV from each faculty
member, collating the PDF files, creating a table of
contents; returning the CVs to Faculty members for
any corrections needed after they are reviewed by the
Quality Assurance office.
EXTERNAL REVIEWERS:
Determining 8 viable candidates and submit names to
the Quality Assurance office (follow the expertise and
arms-length criteria in the Ext. reviewer instructions
document).
SELF-STUDY DOCUMENT: (Suggested breakdown)
Section 1- Summary
Section 2- Program Overview
Section 3- Program Resources
Includes: Table 1 (Internal Operating Funding), Table 2
(Ext. Operating Research funding), Table 3a/b
(Financial Support for Grad Students), Table 4 (Faculty
Table), Table 5/6 (Courses Offered/Course Demand
Data), Table 7 (Teaching Assignments-yearly break
down), Table 8 (Number of Courses Taught), Table 9
(Number of Supervisions)
Suggested person in the AAU
responsible for each task
Program secretary/admin. assistant
 One faculty member to survey all
faculty members for potential names
 Program Head/coordinator to plan
methods for soliciting stakeholders’
feedback (e.g. surveys, focus groups
for student, faculty, staff, etc.) – see
beginning of Section 1). Program
Head/coordinator to assign faculty
members responsible for conducting
surveys and focus group meetings.
 Program Head/coordinator to
discuss concerns and
recommendations raised in previous
UPR reviews, as well as actions taken
(section 2.2.1)
 One faculty or staff member to
collate descriptive sections of
sections 1 & 2 (e.g. admission and
Name of Suggested Person
Deadline
curriculum requirements can be
copied from calendar)
 Program Secretary to create Table 4
(faculty members in the AAU) and
Program Head/coordinator to
provide analysis of faculty and human
resources in the AAU
 Program secretary to obtain reports
from Library and Space management
office for section 3.3.
 One faculty member or Program
Secretary to contact Budget Analyst
in Finance and obtain Table 1
(internal operating funding)
 One (or two) faculty member(s) and
program secretary to create tables
7&8 based on raw data
 Program Head/coordinator to
provide analysis/discussion of
financial, human and physical
resources
Section 4- Enrollment, Retention, and Program
Graduation Rates
Includes: Table 10 (Applications and Registrations),
Table 11 (Projected Intake and Enrolments), Table 12
(New Enrolment, Completion, Withdrawals), Table 13
(AAU Enrolment Distribution)
 Program Head/coordinator to
provide analysis and discussion of
table data
 AAU/Program Head or coordinator
with input from AAU Council, to
create Table 11 (Projected Intake and
Enrolments for next 7 years)
Section 5- Quality Indicators
Includes: Table 14 (Grade Distribution Profiles), Table
15 (Scholarly and Creative Activity)
 One Faculty member for section
‘student outcome indicators’
 One Faculty member for section
‘faculty quality indicators’
 Program Head/coordinator to
provide analysis
Section 6 Conclusion and Recommendations
 Program Head/coordinator to
provide analysis