University of Essex
Checklist for a new module
A Module Outline form should be submitted at the same time as this checklist. The Module Outline mainly
contains the information which will be used for the module directory, including the module description, aims,
learning outcomes, learning, teaching and assessment details, indicative module content and bibliography,
but may also be used to provide information needed by the Dean, Faculty Education Committee or validation
panels as part of consideration of a new course approval. If the module outline has already been produced
as part of a course approval, please attach the approved module outline form to this checklist.
The department putting forward the proposal is responsible for ensuring that the submission addresses all
relevant issues. All proposals must be authorised by the Head of Department before submitting to
your Quality and Academic Development Manager.
Once approved by the Head of Department, the proposal will be considered as part of the new course
approval process, or by the Faculty Education Committee (for example where part of a more significant
range of amendments to an existing course) or by the Faculty Executive Dean on behalf of the Faculty
Education Committee.
SUBMISSION
Please return this form to:


The relevant Quality and Academic Development Manager; and
The Systems Administration Office (Room 6.121, or CRT@essex.ac.uk)
Attachments:


Module Outline form
WBL/placement form
(where appropriate)
APPROVAL
Proposal supported by the relevant Head of Department
Approved:
Y/N
Comments:
Signed
Date
FOR COMPLETION BY REGISTRY STAFF:
Approved by Faculty Executive / Deputy Dean
Approved:
Comments:
Signed
Date
Y/N
1. Module Details
1
Name of Department
2
Full module code
[e.g. EE212-2-AU]
3
Full module title
4
Year(s) of study available to:
5
National Qualification Framework Level
6
Credit Value of the module
7
Which campus(es) will it be offered on?
8
Date of introduction
9
List of courses in which the module is
offered, and how the module fits into the
course structure, including status (core,
compulsory, optional)
JACS code
NOTE: Once approved, changes to include
this module in programme structures should
also be made via the annual update exercise.
Please specify all availability lists / module
option groups module is to be added to
10
Can students register for this module as a
‘stand alone’ module?
11
Available to:
[please tick as relevant]
Study Abroad: Y/N
Does the module replace an existing
module?
YES/NO
12
13
UG courses: Outside Option for other degree
students: Y/N
If NO go to Q14
If YES please answer Q13
Name of module to be discontinued
Will discontinuing this module have any
impact on students outside the initiating
department?
14
Have the Heads of other departments been
consulted?
15
Is the module to be taught in more than one
Department?
If taught in more than one Department,
please specify organisational arrangements
for teaching load purposes
[see Planning Office / Stats and Data / FTE
and load information:
http://www.essex.ac.uk/planning/Statistics/ftelo
ad.aspx]
YES/NO
Department
% of teaching
by Dept
16
Duration of the module
Teaching contact hours
[Please specify hours, e.g. for lectures, classes
and practicals]
Number of weeks in the year
Term(s) taught in the year
17
Is the module wholly taught or assessed at
the University?
YES/NO
If no, please give brief details.
Does the module involve work-based
learning (WBL)/placement learning?
YES/NO
If YES, please complete the WBL/placement learning
approval form, and contact the PBI Project Officer in
the Registry regarding compliance with Tier 4
immigration regulations.
If the module is not WBL/placement learning and is not wholly taught or assessed at the University,
please contact the Academic Standards and Partnerships Office regarding possible validation
arrangements.
18
Will a partner institution be involved in the
delivery of the module?
YES/NO
If YES please contact the Academic
Standards and Partnerships Office
regarding possible validation
arrangements
YES/NO
If YES please complete the
supplementary checklist for distance
learning proposals
Which partner and what will their
involvement be?
19
Will any of the module be delivered by
distance learning?
20
Are there any elements of the module that
might pose a specific risk to staff, students
or University property (i.e. placements,
study visits, field trips)?
21
If YES, please give brief details and contact
the University’s Health and Safety Advisory
Service and Finance Section
Is there any particular aspect of this
module that might present any particular
difficulties for students with disabilities?
If YES, please provide details and contact
Student Support
22
Pre-Requisites:
[module(s) that must be taken in a previous
academic year]
23
Co-Requisites:
[module(s) that must be taken in the same
academic year]
24
Pre or Co Requisites:
[module(s) that must be taken in a previous or
in the same academic year]
25
Maximum Enrolment:
[if the module is capped]1
Subject to approval by the PVC (Education) see footnote below.
26
Comments:
[advice on the module’s availability or students’
suitability to take the module, such as “a sound
knowledge of maths is helpful”]
2. Assessment Strategy
27
Assessment:
[state the rule by which coursework and/or
examinations will combine to create a module
aggregate mark]
For info: Listing of assessment rules
(http://www2.essex.ac.uk/academic/offices/sm
o/assessrules.doc)
28
Please describe how the module will be
assessed, cross referencing to the module
outline as necessary
[including the number and type of coursework
elements]
29
Exam duration and period
[state length of exam in hours and tick
whether held in Christmas Vacation or
Summer exam period]
30
Exam duration:
Christmas vacation exam period: Y/N
Summer exam period: Y/N
Please indicate how the module will be
reassessed
3. Resources
31
Module Supervisor:
[one staff member]
32
Teaching Staff:
[one or more staff members]
33
Contact Details:
[where students should direct enquiries, e.g.
email address, telephone no., room no.]
34
Academic staff – in hours per annum
35
Fees payable:
[Standard fee or special fee]
36
Teaching accommodation:
[Please specify requirements]
Changes to or implementing a maximum enrolment cap requires PVC (Education) approval after initial
consideration and support by the Head of Department and Executive Dean.
1
37
Support staff:
[e.g. language support staff – in hours per
annum]
38
Laboratory accommodation:
[Please specify requirements]
39
Computing facilities/Audio-Visual:
[Please specify requirements]
40
Library provision:
[Please specify requirements]
4. Supplementary checklist for distance learning proposals
1
Has this module been developed with the
support of the Learning Technology
team (ltt@essex.ac.uk)?
2
Who is the first point of contact for the
student on the module?
What is the mechanism for this contact?
3
How long should students expect to wait
for a response to their online questions
(e.g. “five working days”) and how is this
communicated to the students?
4
How have you considered issues of
accessibility?
5
What opportunity is there for
student/tutor interaction?
6
What provision has been made for social
aspects of learning?
7
Has a secure place for performing
assessments been identified? Are
remote invigilators needed?
How are the conditions of the
examination controlled? (Security, time
limits, identity etc.)
What systems are in place to insure the
secure handling of module submission
and feedback?
8
If the module is not wholly taught and/or
assessed at the University, indicate:



9
which part of the syllabus is taught
elsewhere
what the joint organisational
arrangements are
how the roles of partner institutions
and remote tutors (if any) are
clearly defined
Are there any additional resource
requirements which are not covered by
the main checklist?
10
How will the module be
monitored/evaluated?
11
How will student feedback be managed?
(ie. SACT, SSLC)