{LOCATION} Facilities Department
Asbestos Operations and Management Plan
{Template}
UNIVERSITY OF WASHINGTON
Facilities Department
Asbestos Operations and Maintenance
Program
{LOCATION}
{This Asbestos Operations and Maintenance Plan (O&M) template was developed by UW Environmental
Health and Safety (EH&S) for UW facilities departments’ site specific management of asbestos. If there is
a procedure that does not pertain to your site, those sections should be deleted. If further information is
needed, add to what is below or complete that procedure. This template can also be used as a checklist
to ensure that an existing O&M is equivalent and meets all of the requirements of the regulations. This
plan should be evaluated annually and changed as needed. Contact EH&S if you need further assistance.}
The Administrative Policy Statement stipulates the following. Keep in mind while writing your site specific
O&M plan what is required of your site as stated below.
APS 12.1
Facilities Departments – All Sites
Organizational units with independent facilities maintenance and operations responsibility
must designate a qualified person, or agent, to manage regulated building materials (RBM)
in University-owned and managed buildings/facilities. This includes, but is not limited to,
developing safe work practices and controls, training employees, maintaining RBM records,
responding to reports of damaged RBM, restricting access to hazardous spaces to prevent
exposure, and maintaining labels and signs to warn of RBM.
{DELETE OR AMEND ITALICIZED SECTIONS AS APPLICABLE TO YOUR SITE}
1
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
ASBESTOS OPERATION AND MAINTENANCE PLAN
UNIVERSITY OF WASHINGTON – DEPARTMENT SPECIFIC PROGRAM
{DEPARTMENT}: School of
Location:
Date Prepared:
Review and amendments of Asbestos O&M Plan
Date of
Review
Section
Amendments or changes,
By:
2
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
TABLE OF CONTENTS
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
XIII.
Scope
Purpose
Definitions
Responsibility
Basic O&M Principles
Warning signs and labels for ACM
Restricted access spaces
Specific work procedures
Training
Employee Assessment
Construction, alteration, maintenance, and minor installations
ACM Records management
Agency liaison and reporting
APPENDICES
GENERAL BUILDING SURVEY INFORMATION
A. Table of campus associated buildings that contain asbestos including location, asbestos type and
concentration.
SPECIFIC WORK PRACTICES
B. Asbestos release and response (Assessing and closing space)
SPECIFIC WORK PROCEDURES
C. Work above ceiling tiles with asbestos fire proofing
D. Refinishing floors
E. Wallboard systems with asbestos-containing joint compounds
SPECIALIZED WORK REQUIRING CLASS II MATERIALS 8-HOUR ASBESTOS TRAINING
F. Class II non-friable asbestos electrical wire insulation
G. Class II vehicle brakes and clutch repair
3
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
I.
SCOPE
The {Facilities Department (FD)} Asbestos Operations & Maintenance (O&M) Plan
establishes requirements for conducting operations, maintenance or custodial work in or
around asbestos containing materials (ACM).
Facilities and buildings associated with this O&M plan include all structures on the
University of Washington (UW)
{location} campus property, and rental buildings,
offices, or shops where UW employees conduct work. To find a full list of applicable
buildings and locations of asbestos in building products, see Appendices A.
Note:
Asbestos regulations reference dates upon which building materials were no longer
manufactured with asbestos, typically around the 1980 time frame. However, there are
numerous types of ACM building materials that continued to be manufactured and
installed that contain asbestos after 1980. Also, ACM can be incorporated into buildings
through installation of older building materials stored in excess or materials imported
from countries that continue to manufacture materials with asbestos.
II.
PURPOSE
The purpose of the {FD} O&M Plan is designed to establish a consistent approach for
asbestos operations and maintenance activities by providing administrative and technical
procedures to;



III.
Protect the employees of the (UW)
{location or department} from exposure to
asbestos while conducting maintenance or custodial operations;
Allow normal work operations while properly “Managing asbestos in place”; and,
To ensure compliance of Federal, state and local asbestos regulations.
DEFINITIONS
Asbestos Containing Material (ACM) is any material that contains one percent or more asbestos.
Common examples of ACM include but are not limited to: pipe and boiler insulation, sprayed on
fireproofing, troweled-on acoustical plaster, floor tile and mastic, floor linoleum, asbestos-cement
board or shingles, roofing materials, wall and ceiling plaster or joint compound, ceiling tiles, and
gasket materials.
Asbestos Hazard and Emergency Response Act (AHERA) is the U.S. Environmental Protection
Agency (EPA) regulation requiring kindergarten through 12th grade schools to inspect asbestoscontaining materials (ACM), prepare an asbestos management plan and perform asbestos actions
specific to the regulation. These facilities are defined in section 9.
4
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
Asbestos Survey is a written report that must be completed prior to any construction, renovation,
remodeling, maintenance, repair, or demolition to determine whether materials to be worked on or
removed contain asbestos.
Class I, II, and III asbestos work is defined in the regulations.
Class I – removal of thermal system insulation (TSI) or surfacing ACM.
Class II – removal of ACM other than TSI or surfacing.
Class III – repair or maintenance operations where less than three linear or three square
feet of ACM may be disturbed.
Designated Person (DP) conducts periodic surveillance of AHERA designated buildings, ensure
notifications are completed among other AHERA requirements are fulfilled.
Negative Exposure Assessment (NEA) means a demonstration by the employer (which complies
with the criteria in WAC 296-62-07709) that employee exposure during an operation is expected to
be consistently below the PELs.
Puget Sound Clean Air Agency (PSCAA) is Washington States agency to protect public health, and
improve air quality. PSCAA enforces air permits, and is contacted in the event of a release as
pertaining to the permit.
Restricted Access Spaces: Spaces, due to their unique hazard, may require special training and/or
work practices, respiratory protection and protective clothing for entry.
Suspect asbestos-containing materials are materials that have historically contained asbestos
including, but not limited to, surfacing materials, thermal system insulation, roofing material, fire
barriers, gaskets, flooring material, and cement siding.
Vinyl asbestos-containing floor tile (VAT) is floor tile that contains greater than one percent
asbestos. Mastics or glues that adhere the tile or other flooring to the substrate can also contain
asbestos.
Washington State Department of Labor and Industries (L&I) is Washington States agency for
worker safety, health and security that helps employers meet the safety and health standards,
conducts inspections when alerted to hazards.
IV.
RESPONSIBILITY
A.
, Qualified Person, or agent, is responsible to oversee the management of ACM in
the University owned and managed buildings. The qualified person must be trained and
current (certified) to U.S. Environmental Protection Agency (EPA) requirements found in
the Asbestos Hazard Emergency Response Act (AHERA) as an AHERA Building Inspector.
B. Each supervisor is responsible for effective use of this plan and to ensure workers follow
procedures established in the plan. If procedures need amending or updating,
5
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
supervisors and leads should contact the Qualified Person or EH&S with comments or
questions.
C. Each employee is responsible for learning and following established procedures
developed in this plan. Employees should contact their supervisors about concerns or
issues with asbestos materials, procedures or other safety hazards on the campus or
facilities.
V.
BASIC O&M PROCEDURES (managing asbestos in place)
“Managing asbestos in place” means asbestos is present in many University buildings and
facilities, and as long as it is not disturbed, it can remain in place and continue to do the
work it was installed to do. The University’s management in place policy relies on employees
and those who supervise them or their work, to be trained, aware and alert about asbestos
to prevent damaging asbestos materials and causing a fiber release. Asbestos hazards must
be identified and addressed before starting work that could damage asbestos materials. If
damaged asbestos materials are discovered, immediate action is required to report it to the
proper authority and to control access to the areas by anyone.
A. Administrative Procedures
1. Building Surveys
Asbestos Building Surveys (also called “Good Faith Inspections”) are the
University’s record of asbestos-containing materials that have been identified in
various locations in buildings or facilities. Building surveys must be conducted
prior to work either by the Qualified Person, Facilities Services, or an outside
certified Building Inspector. Materials specific to the project maybe sampled if the
project is limited in scope. The building surveys must be maintained permanently
with the Qualified Person (or as set up through Facilities Services), and should be
made available for anyone who is potentially impacting building materials
including UW employees, workers or contractors.
{Department’s} surveys of ACM are maintained at {location}.
2. Notifications
a. Regulatory Agencies
Regulatory agencies must be notified of asbestos abatement prior to work
performed. Typically, abatement work will be managed under the Asbestos
Abatement contract. The Abatement Contractor files annual and individual notices
6
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
to regulatory agencies. On the Seattle campus, annual notices are filed with Puget
Sound Clean Air Agency (PSCAA) by EH&S. On an annual basis, the Seattle Facilities
Services Regulated Materials Office will also submit a certification of compliance
with the permit terms and conditions. Only campuses having an air operating
permit need file to PSCAA or their local air pollution clean air agency.
Individual notices will be filed by the term contractor and/or by other general
contractors as needed.
b. Employee Notification
Workers directly impacting or potentially impacting asbestos, including custodial
and Field Operations Maintenance Specialists (FOMS), must be notified in advance
of this potential. Supervisors are responsible for ensuring that employees are
informed of the presence of ACM that could be encountered during the course of
their work, and trained to the appropriate level to conduct work.
c. Building /Area Occupant Notification
All Building and area occupants within and adjacent to the area in which the
asbestos abatement work is to be performed must be notified. The Building
Coordinator will be notified of all activities that affect asbestos-containing
materials in occupied areas (usually this does not include mechanical spaces and
utility tunnels). The Building Coordinator will notify building occupants who might
be affected by these activities. Contacts must be documented in writing by the
Asbestos Coordinator and include the individual contacted, time and date of
contact, and a brief description of the work to be performed.
d. Outside Service Contractors
Outside service contractors whose activities could impact ACM and other
personnel who may disturb asbestos-containing materials through the course of
their work duties (e.g., utility contractors, computer installers, etc.) must be
notified of the potential hazards and presence of ACM. The Hazardous Materials
Consultant (contracted by the University) typically issues an asbestos survey (also
called a Good Faith Inspection) to the service contractor that includes the
asbestos survey and any abatement information. This document must be kept
available on the jobsite. Capital Planning and Development (CPD) must ensure
that they notify their contractors directly or through their consultants regarding
the potential disturbance of ACM or suspect materials. Outside service contractor
employees must have the appropriate training (at a minimum, two-hour asbestos
awareness training). Employee assessment (air monitoring and medical
evaluation) is outlined in section VII.
7
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
B. Work Procedures
The following general procedures outline how asbestos work will be conducted and how
ACM will be managed in place.
1. Asbestos Work (Class I, II and III) by Outside Contractors
Work impacting ACM in pipe lagging, fire proofing, gaskets, mastics, ceiling
systems, electrical systems, roofing materials, conveyance brakes, cement
asbestos board, and other ACM is to be conducted by a certified asbestos
contractor and performed by certified asbestos workers, per regulations.
Exceptions--UW employees trained in the following Class II work:
1. Class II asbestos-containing wiring work.
2. Class II vehicle brake and clutch work.
2. Evaluating Damaged/Disturbed ACM
ACM may be damaged by wind, vibration, water, or by contact through normal
building use, renovation and construction. Asbestos that is damaged or worn to
a degree that has the potential to release fibers must be repaired or removed
upon discovery, to decrease the potential for exposure.
Anyone who identifies damaged building materials needs to notify
{the
facilities department} so that they may assess the damage and determine if the
damage includes ACM.
During routine maintenance and custodial services,
{facilities
department} personnel should evaluate the condition of ACM and perform the
following:
a. Reporting Requirements
i.
University employee’s exposure: Report disturbed and damaged ACM
to EH&S for all sites when an employee exposure has occurred or is
suspected. EH&S will perform an investigation and develop an exposure
assessment report. Personnel who have been, or believe they have
been exposed to asbestos should file an incident report using the UW
Online Accident Reporting system (OARS), or equivalent system.
{This is applicable to all campuses. Additional requirements may need to
be included at individual sites.}
8
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
ii.
{UW Seattle Campus: Seattle FS employees who identify or receive
reports of disturbed and damaged ACM on the UW Seattle campus must
inform the Regulated Materials Management Office (RMMO) who will
inform Campus Engineering. Campus Engineering will then report to the
Puget Sound Clean Air Agency as a condition of the UW Seattle Air
Operating Permit when required by the regulations.}
(This is only applicable to the UW Seattle campus, but can be adapted
for use if a site has an air operating permit.)
b. Asbestos release and response
When ACM or material that is suspected of containing asbestos has been
reported as damaged or disturbed, {facilities department Qualified Person}
will promptly investigate the area and close the space to occupancy.
{Facilities departments} may confer with EH&S to make this
determination (see Appendix B for procedure).
3. Temporary Closure
{Facilities department} will post temporary signage at all entrances indicating
the space is temporarily closed, and provide notification to the building
coordinator/manager and other parties needing immediate notification.
4. Repairing Damaged ACM
{Facilities departments} will contract for, and oversee, repair of damaged
ACM and open the space for occupancy after a visual assessment and/or following
clearance air monitoring by qualified personnel.
VI.
Warning Signs and Oabels for ACM
A. Signs
The L&I regulations require that signs be posted at the entrance of restricted access
areas where an asbestos exposure hazard exists and cleanup or repair is impractical
or has been deferred. The Qualified Person will determine what areas will be
considered restricted access, with support from EH&S as needed.
9
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
B. Labels
Where unlabeled ACM exists above ceilings and other concealed spaces, maintain
general warning labels to limit access to authorized personnel. If ACM is labeled in
accordance with the Washington State Department of Labor and Industries (L&I)
asbestos standard, general warning labels at the access points are not required. The
Qualified Person will determine what ACM must be labeled, with support from
EH&S as needed.
VII.
Restricted access spaces
Restricted access spaces are those places within buildings, such as crawl spaces,
pipe chases, and space above suspended ceilings that may be identified as
contaminated with asbestos debris. These spaces require specific precautions for
entry. EH&S makes the determination as to where a space is to be managed as a
restricted access space. An inventory of these spaces is maintained on the EH&S
web site {link}.
(Facilities departments} restrict access where possible by
securing doors and other openings and maintaining warning signs.
VIII.
Specific work procedures
The following procedures are established to provide a consistent approach in managing
commonly encountered ACM, ensuring compliance and reducing the potential for exposure.
These general procedures, if applicable, should be adopted and expanded upon by the
qualified person referenced in Program Responsibilities (section 4B), in a written operation
and maintenance plan specific to the campus or site:
A. Work in space above ceilings with ACM fire proofing
Ceiling spaces with asbestos-containing fire proofing will be managed as restricted
access space. When access is required for any reason, certified asbestos workers will
remove and clean the top of the ceiling tiles in the area to be accessed by others unless
such a procedure is not required as determined through a hazard assessment conducted
by EH&S.
{Facilities departments} must restrict access to these spaces through
warning labels and administrative controls (See Appendix for Procedure).
B. ACM floor tiles maintenance work
{Facilities departments} will monitor ACM floor tiles for wear, using custodial
services to provide a protective coating (wax or sealer), or request use of floor mats to
prevent damage that could result in release of asbestos fibers. If tiles are found to be
10
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
damaged they will be repaired or replaced by other qualified personnel (See Appendix
for Procedure).
C. Wallboard Systems with Asbestos-Containing Joint Compound Work
Unless sampling demonstrates that the wall system is asbestos free, specific regulatory
work practices and training requirements apply. Work on asbestos-containing joint
compound in wallboard systems that has been sampled and found to contain asbestos
(that is less than one percent asbestos) must be managed using a specific work practice
including containment, personal protective equipment (PPE) and formal training (See
Appendix for Procedure).
D. Contracted asbestos work that will or may impact ACM
If building materials to be impacted contain asbestos, this work is contracted to an
outside asbestos-certified contractor. This includes friable and non-friable asbestos
materials, if the procedures might disturb the matrix holding the asbestos.
Examples of such procedures include:










Removal or repair of thermal system insulation, including pipe lagging, pipe
insulation;
Removal or repair of asbestos-containing fire proofing;
Removal or repair of asbestos surfacing materials, such as popcorn ceilings or
plasters;
Asbestos gasket removal or valve packing removal;
Asbestos glazing/caulking compound removal;
Asbestos duct flex connector removal;
Repairing, replacing, penetrating or cutting any flooring materials containing
asbestos, including VAT, sheet vinyl, mastics, cove base, stair treads, kick boards, or
any other ACM flooring.
Cutting, penetrating or removing asbestos-containing roofing materials;
Removal of door hardware (knobs, locks, hinges, etc.) from asbestos-containing fire
doors containing asbestos.
Repair or replacement of elevator or escalator brake shoes.
Other building materials that contain asbestos may not be on this list and work
impacting those materials should be contracted out.
11
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
E. Specialized Work requiring Class II Materials 8-Hour Asbestos-Training
1. Non-Friable Asbestos Electrical Wire Insulation
Unless sampling demonstrates that the wall system is asbestos free, specific
regulatory work practices and training requirements apply. Work on asbestoscontaining joint compound in wallboard systems that has been sampled and found
to contain asbestos (that is less than one percent asbestos) must be managed using
a specific work practice including containment, PPE and formal training (See
Appendix for procedure).
2. Vehicle Brake and Clutch Class II Work
Vehicles purchased and maintained by the fleet may contain asbestos brakes or
clutches. Engineering controls and work practices must be implemented during
automotive brake and clutch inspections, disassembly, repair and assembly operations
(see Appendix for procedure).
IX.
TRAINING
Asbestos training for employees is provided by EH&S in cooperation with Seattle facilities
services, or other qualified units. Equivalent training may be provided by
{facilities
departments} that manage ACM. Course offerings are outlined on the EH&S website.
A. Online Asbestos Awareness: Hiring managers assign all new employees online asbestos
awareness training to familiarize them with the health effects of asbestos exposure,
building materials that contain asbestos, and how to recognize and report damaged
ACM.
B. Two-Hour Asbestos Awareness:
{Facilities departments’} maintenance and
custodial employees who work in buildings that contain ACM must take Asbestos
Awareness training annually.
C. Wallboard Systems Asbestos Training (less than one percent asbestos material): Those
employees whose work impacts wall systems with less than one percent asbestos must
take this training as specified by the regulations upon assignment and annually
thereafter.
12
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
The following courses are available through services outside of the University.
D. Building Inspector: Employees performing building inspections to identify ACM through
sampling work are required to complete a 24-hour AHERA Building Inspector training
provided by a certified outside service, and maintain certification through annual 4-hour
refresher courses.
E. Class II Electrical Wiring Course (8-hour): Employees impacting electrical wiring that
contains asbestos are required to take a Class II asbestos wiring training and maintain
this certification through annual training courses.
F. Class II Vehicle Brake and Clutch Course (8-hour): Employees conducting brake and
clutch repair and maintenance are required to take an 8-hour Class II brake and clutch
training course and maintain this certification through annual training courses.
X.
EMPLOYEE ASSESSMENT
A. Personal Monitoring /Negative Exposure Assessment (NEA)
Personal monitoring of worker exposure will be conducted by EH&S in a manner
sufficient to validate the effectiveness of ACM work procedures and control methods.
Personal air sampling will be conducted for employees in accordance with the asbestos
regulations. Area air monitoring and dust bulk samples will not be used in lieu of
personal air sampling to document potential exposure for employees. Employees
directly involved with air monitoring results will be notified of results in accordance with
the regulations.
B. Medical Surveillance
Personnel who are or may have been exposed to asbestos above the permissible
exposure limit (PEL) will be enrolled in the employee health medical surveillance
program. This generally applies to employees performing Class I, II, or III work, and
employees managing and overseeing asbestos field programs in
{facilities
departments}.
XI.
CONSTRUCTION, ALTERATION, MAINTENANCE, AND MINOR INSTALLATIONS
13
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
A. Minimizing ACM in New Construction
Contracts for new construction will be written to avoid introduction of asbestos
containing materials, where practical.
B. General Requirements for Abatement
{Department} and personnel planning building alterations, renovation or maintenance
work where ACM may be disturbed need to comply with all federal, state and local
asbestos regulations to protect workers, occupants, and the environment. Units will first
obtain historical data from their
{facilities department} or conduct an asbestos
survey, including regulated building materials, in the vicinity of planned work using a
certified AHERA Building Inspector. Building coordinators must be notified of planned
asbestos work, and provide notification to occupants. Employees, consultants or
contractors working on ACM need to be asbestos certified and use best work practices,
equipment and controls to protect themselves and occupants.
C. Capital Projects
Capital projects that impact ACM must include an AHERA-certified consultant to review
records and survey all areas within the scope of the project for ACM or consult with the
appropriate
{facilities department} on asbestos records. If needed, the project
consultant will develop a project design for removal and disposal of ACM. Units
contracting consultant services will periodically review qualifications and audit
performance.
Project managers may use Seattle Facilities Services and its consultant and contractors
for survey, design and abatement work for small capital projects. The asbestos survey
will be provided to potential contractors prior to bidding.
D. Maintenance Work
ACM must be protected or removed prior to maintenance, construction or demolition
that is in close proximity (e.g., 3 feet) or likely to impact the material.
14
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
E. Minor Alterations / Installations
Departments performing or contracting minor installations or alterations, including
office furnishings, audio visual equipment and other fixtures will work with their
{facilities department} (or building manager for managed properties) to obtain an
asbestos survey and avoid impacting ACM. If ACM will be impacted qualified workers
must perform the work. A more detailed guideline to assist departments on this subject
is here {link}.
XII.
ACM RECORDS MANAGEMENT
A. Records and Archives
{Facilities departments, CPO and other units} performing Asbestos Class I, II or III
work will retain inspection, sampling, and abatement records in a record management
system. All units will provide inspection, sampling and other pertinent records to their
facilities or other designated department, or facilities manager for non-UW buildings, so
that the records are available for reference for future maintenance, alteration and
construction work, hazard evaluation and other business needs.
Upon demolition or renovation,
{facilities departments} will confer with
University Records Management Services to coordinate the storage of paper and
electronic records for the required retention period. If a UW building is sold, asbestos
survey records shall be transferred to the successive building/facility owner while
retaining a copy in accordance with University retention schedules and University
Records Management Services requirements.
Employee exposure and area air monitoring data will be retained for the minimum
required time of employment duration, plus thirty years. Training records will be
retained for at least one year past the end of employment.
B. Access/Use Authorization
{Facilities departments} will make asbestos surveys and construction documents
identifying asbestos locations available to qualified employees and consultants.
EH&S will make available to affected employees all personal and area exposure
monitoring upon request as required by applicable federal, state and local regulations.
Employee Health departments will provide employees access to their personal medical
records and copies as required by law.
15
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
XIII.
Agency Liaison and Reporting
EH&S is the liaison to federal, state, and local regulatory compliance inspectors; EH&S will
be notified of alleged violations and other complaints; and meets with regulators to
facilitate investigations. {Facilities department} will refer regulatory agencies to EH&S.
16
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
APPENDICES
GENERAL BUILDING SURVEY INFORMATION
H. Table of campus associated buildings that contain asbestos including location, asbestos type and
concentration.
SPECIFIC WORK PRACTICES
I.
Asbestos release and response (Assessing and closing space)
SPECIFIC WORK PROCEDURES:
J. Work above ceiling tiles with asbestos fire proofing
K. Refinishing floors
L. Wallboard systems with asbestos-containing joint compounds
SPECIALIZED WORK REQUIRING CLASS II MATERIALS 8-HOUR ASBESTOS TRAINING:
M. Class II non-friable asbestos electrical wire insulation
N. Class II vehicle brakes and clutch repair
17
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
APPENDIX A
TABLE OF CAMPUS ASSOCIATED BUILDINGS THAT CONTAIN ASBESTOS
INCLUDING LOCATION, ASBESTOS TYPE AND CONCENTRATION
CAMPUS LOCATION:
{Facilities departments}
Qualified Person:
Building
{Example:
Hall Health Center
{Certified building inspector}
Building material
containing asbestos,
location
Floor tile, 9x9”, entry
way, first floor
Type of
asbestos1
chrysotile
Asbestos
concentration
(%)
10%
Reference2
Building survey,
company, date}
NOTE:
1. Type of Asbestos – chrysotile, amosite, crocidolite, tremolite, anthophyllite, actinolite.
2. Reference - Reference identify information pertaining to the asbestos analysis, such as Asbestos
Surveys or Good Faith Inspections where building materials were sampled for asbestos.
{Due to the extensive list of buildings and building materials at some locations (Seattle, Tacoma), a
generic list of buildings (or a range of building locations) and building materials that contain asbestos,
concentrations and location of Building Surveys/Inspections should be noted. Samples that are
determined to be negative for asbestos can be included as further information, as suggested by the
Qualified Person}
18
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
APPENDIX B
ASBESTOS RELEASE AND RESPONSE
When ACM or material that is suspected of containing asbestos has been reported as damaged or
disturbed, {facilities department} will promptly investigate the area and close the space to occupancy.
{Facilities department} may confer with EH&S to make this determination.
PROCEDURE:
If a disturbance of asbestos-containing material occurs, the following procedures should be followed by
the person who identified the disturbance.







Stop Work
Restrict access to release area [caution tape, sign, closed door]
Do NOT clean up the material. This may cause further release
Stay in vicinity; do not track material around, prevent further contamination
Contact
,
Asbestos Qualified Person
Contact EH&S Seattle Campus (206-543-7262)
If QP or EH&S not available, contact
EMERGENCY PHONE NUMBERS
{Edit as applicable to your facility}
Location:
Contact:
UW Seattle Campus:
EH&S Main:
Off Hours (UW Seattle Campus):
Phone:
After hours number:
Regulated Materials Management Office: 206.685.3357
Asbestos Coordinator Cell: 206.910.5781
206.543.7262
206.221.3354
Pager: 206.991.3601
- UW Police Department (explain the problem and
ask them to page the FOMS or EH&S duty officer;
or
- Call FOMS directly at: 206.685.1411
9-911 (from on-campus phone)
206.543.9331 (from off-campus phone)
19
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
APPENDIX C
WORK IN SPACE ABOVE CEILINGS WITH ACM FIRE PROOFING
LOCATION:
{Identify which buildings on your site contain fire proofing above drop ceilings}



Schmitz Hall (not including basement or parking garage)
BB Tower, Magnuson Health Sciences Center – 9th through 16th floors
T-wing, Magnuson Health Sciences Center
PROCEDURE
Ceiling spaces with asbestos-containing fire proofing will be managed as restricted access space. When
access is required for any reason, certified asbestos workers will remove and clean the top of the ceiling
tiles in the area to be accessed by others unless such a procedure is not required as determined through
a hazard assessment conducted by EH&S.
{Facilities department} must restrict access to these spaces through warning labels and
administrative controls. Projects occurring must be designed by an AHERA-accredited Project Designer,
reviewed by the Qualified Person. A list of restricted areas may be viewed on the EH&S asbestos website
{LINK}.
PREPARATION

Before removing any ceiling tiles where there is a restricted area with spray-on fireproofing
above the ceiling, the DP or Asbestos Coordinator must be contacted. The DP will arrange to
have the ceiling tile surfaces and the ceiling grid in the impacted area(s) cleaned by the asbestos
contractor. If work involves equipment or personnel reaching over horizontal surfaces above the
ceiling (such as ductwork, pipes or conduit), then the asbestos contractor must also clean those
surfaces. Whenever possible, this additional cleaning should be included in the initial ceiling tile
cleaning request.

{Seattle Campus: other sites may use similar terms} The asbestos abatement term contractor
tags the cleaned tiles with the date of cleaning and their company name. Ceiling tiles are
considered “clean” for 60 days.

If at any time suspect material is encountered above the ceiling, stop work and notify the
supervisor. If the supervisor is not available, the DP or Asbestos Coordinator should be
contacted. Work should not resume until the DP, Asbestos Coordinator and/or Environmental
Health & Safety have evaluated the area.
20
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
APPENDIX D
ACM FLOOR TILES MAINTENANCE WORK
{Facilities department} will monitor ACM floor tiles for wear, using their custodial services
to provide a protective coating (wax or sealer), or request use of floor mats to prevent damage
that could result in release of asbestos fibers.
If tiles are found to be damaged they will be repaired or replaced by other qualified personnel.
Refinishing floors Procedure
Management of vinyl asbestos-containing floor tile (VAT) must follow specific procedures when
preparing, stripping, neutralizing, sealing, refinishing or burnishing to prevent damage and
release of fibers. Custodians or maintenance personnel must be two-hour asbestos awareness
trained prior to performing work and must follow floor maintenance guidelines (shops may train
custodians specifically on floor management).
Prohibited activities:
Dry stripping or burnishing of uncoated tiles, or sanding of VAT is NOT allowed and is prohibited
by the custodial services division.
PREPARATION
(Note: when mixing or diluting floor care products, be sure to wear eye protection and rubber
gloves)

Ensure equipment is located on site before starting and working in teams for two personnel will
insure the floor solution does not dry out.

Dust mop floor.

Place “Wet Floor” signs around area to be stripped or cleaned.

Place towels or other appropriate material to block solution from flowing underneath doors to
adjacent rooms.

Lay down properly diluted stripping solution over area, leaving solution on floor typically
between 30 to 45 minutes. (Some quick-acting strippers, such as Freedom Stripper, can be
placed on floors for seven (7) minutes or so.)

Lay solution on an area that can be handled comfortably at one time, as determined by the
number of custodians involved.
21
{LOCATION} Facilities Department
Asbestos Operations and Management Plan

Keep area wet; rewet floor as necessary, while maintaining a dry path for foot traffic where
necessary.

Clean off excess stripper: ensure baseboards, cabinets, doors, etc. are cleaned immediately of
any stripper. (Stripping solution discolors/damages wood, paint, and baseboards.)

Important: Do not leave wet floors unattended
WET STRIPPING THE FLOOR
Stripping of all asbestos-containing tile floors will only be allowed using the WET METHOD,
where the floor must remain wet with the properly diluted stripping solution while the floor
finish is being removed (scrubbed) with the buffing machine, using a low-abrasive pad and low
speed (<300 RPM). Additional solution should be applied to the VAT at the first sign of dryness
to insure that asbestos material does not become airborne. The solution should be removed
with a wet vacuum as the floor is being stripped and then be disposed of down custodial sink
drains or floor drains.

Use caution—Begin working the floor machine (less than 300 RPM) with a low-abrasive stripping
pad in a side-to-side direction over the entire area to be stripped.

Insure that all the area is cleaned/scrubbed evenly and equally.

After several passes over the entire floor surface to be stripped, and the solution thickens, wipe
away a test area to see if the floor is free of finish.
SOLUTION REMOVAL

Use a wet/dry vacuum on areas of floor that has been completely stripped of finish.

Rinse floor with clean water a minimum of two (2) times when using the wet/dry vacuum.

Only when determined necessary, apply neutralizing solution to floor, remove solution, rinse
floor again, and remove solution.

If a wet/dry vacuum is not used, rinse/mop floor a minimum of three (3) times (for nonasbestos-containing floors).
INSPECT WORK

After rinsing floor, check floor corners and edges to insure no floor finish remains. Rework
(restrip, rinse, recheck, etc.) all areas displaying remaining floor finish. Clean any stripping
residue from surfaces that May have been splashed on, such as baseboards, cabinets, desks,
files, doors, etc.
NEUTRALIZING
22
{LOCATION} Facilities Department
Asbestos Operations and Management Plan

Neutralizing ensures floor finish will adhere to a stripped, clean floor surface; most floors are
neutralized through normal rinsing.

When necessary, use a neutralizing solution:

Use a clean mop head (new one, or one used only for neutralizing).

Apply neutralizing solution evenly over entire floor area.

Allow floor to dry.

After floor dries, inspect floor for evidence of dirt, etc.
SEALING
When the old floor finish is completely removed through stripping, in most cases a minimum of
five (5) protective coats of fresh floor finish are applied to seal and finish tile floors. (Note:
Special “sealer” finishes are not required, except for porous or “uneven” floors, such as terrazzo,
ceramic, etc.)

Apply two (2) coats of floor finish to clean (stripped, rinsed, and if necessary, neutralized) floor
tiles of entire area.

Consult product label: Allow appropriate time (depending on product) for floor surface to dry
between subsequent coats.
REFINISHING

Apply two (2) coats of floor finish.

Allow at least thirty (30) minutes or longer for the floor finish to dry between coats.

Apply one (1) to two (2) coats of finish up to the edges of the designated area, blending in
irregularities left by the mop. Do not apply as many coats along edges (one foot from wall) as
the rest of the floor.
BURNISHING
Polishing/burnishing of tile floors containing asbestos is allowed using floor-buffing machines
with higher than 300 RPM (machines usually run at 1500 RPM). But polishing should be done
only to floors which have sufficient floor finish (minimum of 5 coats) to ensure floor polishing
pads do not come in contact with bare asbestos tile. Floor finish that does not respond to
buffing or burnishing by returning to a shine indicates that additional floor-finish coats need to
23
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
be applied (“recoating”). Floors that contain asbestos tile are to be recoated after thorough
cleaning with at least two (2) coats of finish when the floor remains dull.

Floor finish should cure for at least 24 hours before hi-speed burnishing or recoating is
performed.

Dust mop (non-oiled mop) and then wet mop floor before burnishing floor.

Burnish floor with hi-speed machine, using hi-speed burnishing pad.

(Optional): Use a spray-on or mop-on restorer when burnishing floor to bring out shine/gloss.

Repeat dust mopping of floor.

Floor should be recoated with at least one (1) coat of floor finish after burnishing 4-5 times with
hi-speed machines.

Important: Do not burnish/buff damaged tile.
DAILY MAINTENANCE

Dust mop floor daily.

Spot (wet) mop daily or as needed.

Wet mop floor completely weekly.
24
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
APPENDIX E
WALLBOARD SYSTEMS WITH ASBESTOS-CONTAINING JOINT COMPOUND WORK
Unless sampling demonstrates that the wall system is asbestos free, specific regulatory work practices
and training requirements apply. Work on asbestos-containing joint compound in wallboard systems
that has been sampled and found to contain asbestos (that is less than one percent asbestos) must be
managed using a specific work practice including containment, personal protective equipment (PPE) and
formal training.
Examples of impacts to wallboard systems with asbestos-containing joint compound:

Install new electrical receptacle or ceiling junction box in asbestos-containing joint compound
and non-asbestos drywall.

Drill holes to attach conduit to asbestos-joint compound on drywall powered hand tools.

Drill holes to attach boards and shelving to asbestos-joint compound on drywall powered hand
tools.
PROCEDURE
This work practice covers the procedures for cutting or drilling of a small area of asbestos-containing
joint compound on non-ACM drywall (less than one percent wallboard system).
REQUIREMENTS
Two-hour Asbestos Awareness Training
Certified Asbestos Supervisor (competent
Person)
Personal Protective Equipment
Air Monitoring
Engineering controls: One or more of the
following must be used.
Isolate work area from non-essential
personnel and notify essential personnel of
work
Establish critical barriers
Disposal
Required
Not required
 Respirator (unless an NEA has been conducted)
 Safety Glasses
 Foot protection
Negative Exposure Assessment (NEA) or Objective data
 Wet methods
 HEPA vacuum
 Drop cloths
 Wet sponges or shaving cream (dust control)
 Signage
 Contact Building coordinator or Unit director
Shut down HVAC or
Block off using poly sheeting
Debris is Non-Regulated asbestos waste and may be disposed
of as general construction debris
25
{LOCATION} Facilities Department
Asbestos Operations and Management Plan

Air monitoring is required until negative exposure assessment and objective data is obtained.

Compile tools, equipment and materials, including a hand drill or hole saw if needed. Power
tools should have a HEPA filtered dust collection system. Maintenance work materials and wet
sponges or shaving cream should also be included.

Mark area to be cut or drilled. Avoid cutting or drilling the joints if possible.

Adequately wet area to be cut using garden sprayer with amended water. As alternate methods,
holes can be drilled/cut through a wet sponge or shaving cream on both sides.

Cut new hole using utility knife, hand tools or power tools with HEPA filtered dust collection.
Wet the cutting area using amended water during cutting or drilling.

Remove piece of cut drywall and place into disposal bag. If wet sponges were used, place
sponges into disposal bag.

HEPA vacuum removal area and areas accessible from hole.

HEPA vacuum and wet wipe up any accessible dust or debris generated on back side. Wet wipe
drop cloth and surfaces adjacent to area where hole was cut or drilled. Remove drop cloth and
place into disposal bags.

Clean up area including any debris and all equipment used.
NOTE: STOP WORK IF SUSPECT ACM NOT INCLUDED IN THE SURVEY IS ENCOUNTERED AND CONTACT
ASBESTOS COORDINATOR.
26
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
APPENDIX F
CLASS II NON-FRIABLE ASBESTOS ELECTRICAL WIRE INSULATION
Unless sampling demonstrates that the wall system is asbestos free, specific regulatory work
practices and training requirements apply. Work on asbestos-containing joint compound in
wallboard systems that has been sampled and found to contain asbestos (that is less than
one percent asbestos) must be managed using a specific work practice including
containment, PPE and formal training.
Procedure:
Prior to the start of work, a Work Permit may need to be completed and reviewed by the
Qualified Person or EH&S for approval. A Competent Person (40-hour trained Asbestos
Supervisor) must inspect the project to verify the wire insulation will remain intact during
work activities. Annual notification with Puget Sound Clean Air Agency (PSCAA) is filed to
cover these small projects.
Examples - Projects impacting asbestos wiring may include:



Removal of small sections of electrical wire insulation in order to splice another
wire;
Disconnection of electrical wiring in order to remove fixture; or
Removal of full wire for replacement due to damage or contamination, such as from
PCBs.
PROJECT REQUIREMENTS
Permit to Work on asbestos containing
materials with approval from Shop Supervisor,
EH&S and Qualified Person
Class II electrical Wire Insulation Training (8
hours)
Certified Asbestos Supervisor
Engineering controls
Isolate work area from non-essential
personnel and notify essential personnel of
work
Respiratory protection
27
Required (with required regulatory
notifications)
Required
Required
 HEPA vacuum
 Drop cloths
 Manual methods
(Wet methods are not recommended
due to safety reasons)
 Asbestos barrier tape and signage
required

Half mask respirator with P100
(HEPA) cartridges, at a minimum,
unless a negative exposure
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
assessment (NEA) has been
conducted.
 Loose-fitting powered-air purifying
respirators can NOT be used for
Class II work.
 Safety Glasses
 Foot Protection
 Fall protection
 Disposable coveralls
 Lockout/tagout equipment
 Coordinate with EH&S
 Personal breathing zone
 Area sampling (if needed)
(Dependent on size of project)
Contact Environmental Programs Office
for disposal
Personal Protective Equipment (PPE)
Air monitoring
Shut down HVAC or isolate
Debris is regulated asbestos waste
Work Practices

Bring equipment and work gear, and stage area. Identify regulated area, decontamination
(decon) area, and waste holding area, if applicable.

Establish a regulated area:

Warn occupants of asbestos work. Request they leave the area or room until work is
complete, if possible

Cordon off area: asbestos warning barrier tape, asbestos work signs, drop
cloths/plastic sheeting, lighting, ladders, etc.

Lockout/tagout circuit

Don PPE and respirator

Access wiring:

Open fixture or light panel. Inspect for debris. Avoid spreading debris or dust.

Check for non-intact wire insulation. If friable, shut down work site and request
contractor support.

Pre-clean work area of any debris using HEPA vacuum prior to work, if needed.
28
{LOCATION} Facilities Department
Asbestos Operations and Management Plan

Wrap the wire with electrical tape where the wire is to be stripped or cut, and proceed with
work.

After work is completed:

Clean up any debris left behind.

Place waste into asbestos waste bag and complete the project. If only small scraps of
wire insulation were removed, just collect the material with the HEPA vacuum. HEPA
vacuum the area and yourself, as decon.

Inspect area, drop cloth/plastic for debris. Either HEPA vacuum the debris, or wet it and
roll up debris into the plastic and dispose of as asbestos waste. Seal the asbestos waste
bag (gooseneck, if large bag).

While in the decon area (separate plastic sheet), remove respirator and PPE. Place tape
over HEPA cartridges, sealing any fibers inside the cartridge.

Wash your respirator (clean wipes), face and hands with soap water as soon as practical.

Remove tape and signs used in regulated area.

Conduct a walkthrough of area to ensure no dust, debris or tools have been removed.

A Work Request must be completed for proper disposal of asbestos waste.
High voltage wiring or asbestos-containing electrical panel work requires a second Class II 8hour training course. Asbestos-certified contractors must be used to work on these items at
this time.
29
{LOCATION} Facilities Department
Asbestos Operations and Management Plan
APPENDIX G
CLASS II VEHICLE BRAKE AND CLUTCH ASBESTOS WORK
Vehicles purchased and maintained by the fleet may contain asbestos brakes or clutches. Engineering
controls and work practices must be implemented during automotive brake and clutch inspections,
disassembly, repair and assembly operations.
PROCEDURE:
Since a limited number of brakes and clutches are inspected, disassembled and repaired, the following
procedures will be followed: Work on brakes and clutches shall be performed using wet methods. Use of
compressed air to blow parts clean is prohibited.
REQUIREMENTS:
Permit to work on asbestos containing materials with
approval from Shop Supervisor, EH&S and Asbestos
Coordinator
Asbestos Awareness Training (2 hours)
Certified Asbestos Supervisor
Personal Protective Equipment
Engineering controls: One of more of the following
must be used.
Air monitoring
Isolate work area from non-essential personnel and
notify essential personnel of work
Debris is regulated waste.
Work Practices

Assemble equipment and materials
30
Required
Required
Additional training on WAC 296-62-07745 is
required for asbestos brakes and clutches.
Not required
 Safety glasses
 Foot protection
 Fall protection, if applicable
 Respiratory protection
 Disposable coveralls
 Wet methods
 HEPA vacuum
 Drop cloths
 Manual methods
Coordinate with EH&S
Personal breathing zone samples
Area samples, if applicable
Asbestos barrier tape and signage required.
Contact DP or Asbestos Coordinator for
disposal by the Abatement Term
Contractor.
{LOCATION} Facilities Department
Asbestos Operations and Management Plan

Amended (soapy) water and sprayer (general dish soap is approved)

Duct tape

Asbestos waste bags

6 mil sheet poly

Rags

Other equipment required for typical repair work

Bring all gear to the work area

Put on all required protective clothing as indicated on Asbestos Work Permit
(respirator/coveralls)

Do not start work until air monitoring has started (if required by the Asbestos Work Permit)

Mist the brakes and/or clutch parts using a spray bottle or hose nozzle with a fine mist of
amended (soapy) water

Use a cloth to wipe the brake and clutch components clean

Dispose of cloth as asbestos-contaminated

Dry brushing and use of compressed air is prohibited
31