California State University
Common Management Systems
Transitioning to one
PS Fund in 485
Michelle Korte
Chico
California State University
Common Management Systems
Why do campues have a separate
revenue PS Fund in CSU fund 485?
Prior to RMP:
Campuses maintained revenue funds which
mapped to SCO Fund 0498 Higher Ed Fees &
Income.
RMP Current Situation:
Campuses may still have a separate PS Fund
value for revenues even though revenues and
expenses are both recorded in CSU Fund 485
due to “intense timing” of RMP implementation.
Transitioning to One PS Fund in CSU Fund 485: May 21, 2007
2
Year-End Training
California State University
Common Management Systems
A separate PS Fund for CSU Operating Fund
Revenue is not necessary in RMP
A separate PS Fund for CSU Operating Fund
Revenue is not necessary in RMP
 Revenues and Expenses map to the same FNAT for
CSU Fund 485
 FIRMS Revenue program code 5000 is obtained via
Rule 1 in the FIRMS derivation process based on
account type.
 FIRMS object codes provide the detail of revenue
classification.
Transitioning to One PS Fund in CSU Fund 485: May 21, 2007
3
Year-End Training
California State University
Common Management Systems
Benefits of one PS Fund in CSU Fund 485
 Ability to utilize Peoplesoft delivered trial balance
reports
 Simplified analysis
 Reduced fund maintenance
Transitioning to One PS Fund in CSU Fund 485: May 21, 2007
4
Year-End Training
California State University
Terminology
Common Management Systems
For further reference in this presentation:
“485 Revenue Fund” will refer to campus PS
Fund used to record revenues in CSU
Operating Fund 485, in our “old world” this
would have mapped to SCO Fund 0498.
“485 Expense Fund” will refer to campus PS
Fund used to record expenses in CSU
Operating Fund 485.
Transitioning to One PS Fund in CSU Fund 485: May 21, 2007
5
Year-End Training
California State University
Common Management Systems
Concerns to address before transitioning
to one fund in CSU Operating Fund 485
 Subsystems
 Student Financial System Item Types Use of 485
Revenue Fund
 Cashiering system
 Accounts Receivable System
 Balance Sheet
 Current Year Activity
Transitioning to One PS Fund in CSU Fund 485: May 21, 2007
6
Year-End Training
California State University
Common Management Systems
Chico’s approach to close out 485 Revenue Fund

Campus objective is to close the 485 Revenue Fund during the
pre-close stage of 2006/2007.

In April 2007, new effective-dated rows were added to the fee item
types in PS Student Finance dated 7/1/2007 for the Fall 2007 term.
These new rows used 485 Expense Fund rather than 485
Revenue Fund.

In April 2007, effective-dated rows were added to the fee item
types in PS Student Finance dated 7/1/2007 for each of the
previous existing terms. These new rows also used the 485
Expense Fund rather than 485 Revenue Fund.

Chico will utilize the Peoplesoft Allocation Process functionality to
move ledger balances from the 485 Revenue Fund to 485
Expense Fund as a final pre-close process.
Transitioning to One PS Fund in CSU Fund 485: May 21, 2007
7
Year-End Training
California State University
Available Resources
Common Management Systems
Chico’s allocation process has been tested in a
non-production environment. The business
process guide is attached.
Transitioning to One PS Fund in CSU Fund 485: May 21, 2007
8
Year-End Training
California State University
Common Management Systems
Michelle Korte
CSU, Chico
(530) 898-5207
mkorte@csuchico.edu
Matt Horn
CSU, Chico
(530) 898-5822
mhorn@csuchico.edu
Transitioning to One PS Fund in CSU Fund 485: May 21, 2007
9
Year-End Training