SECTION 7
GLOSSARY OF TERMS AND REFERENCES
Below are defined Terms and references for all Logistics/Acquisition’s Operating Procedures.
TERMS
Buyer:
Individuals authorized to solicit and award Purchase Orders under the authority
of the Purchasing Agent.
Compliance Officer:
Logistics/Acquisition’s Compliance Officer is responsible for developing and
monitoring processes to ensure compliance Logistics/Acquisition’s
Policies/Procedures and State and Federal rules and regulations.
Contract Administration:
Logistics/Acquisition’s Contract Administration section is responsible for the
developing and monitoring processes to ensure the proper administration and
performance of UTMB’s Contracts/Agreements.
Contract/Agreement:
A formal written document between UTMB and the Vendor that outlines the
term of agreement, product or service requirements, pricing, and terms and
conditions. The Contract/Agreement must be manualy signed by an authorized
representative of UTMB (ref. Logistics/Acquisition Procedure 1.30; Delegated
Authority) and an authorized representative of the Vendor.
Group Purchasing Organization (GPO):
A Procurement Organization that establishes Contracts/Agreements with
Vendors for the benefit of its members to utilize at each member’s discretion.
HUB Program Coordinator:
The HUB Program Coordinator is responsible for developing and implementing
initiatives to increase the utilization of HUB firms and ensuring compliance with
applicable State laws, rules and regulations.
Procurement Staff:
Members of Logistics/Acquisition.
Purchasing Agent:
UTMB’s Director of Purchasing, delegated authority by UTMB’s President to
execute and deliver Purchase Orders for goods and services for UTMB,
responsible for the management of the institutional purchasing system and the
establishment of rules, procedures and policies for the operation of that system.
Satellite Buyer:
Individuals authorized to solicit and award Purchase Orders under the expressed
authority of the Purchasing Agent; they are not members of
Logistics/Acquisition.
Small Order System (SOS):
The Small Order System (SOS) has been established to promote greater
procurement efficiency by permitting UTMB Departments to issue orders for small
dollar purchases rather than processing the request through Logistics/Acquisition.
SOS may be used for eligible purchases having an aggregate total of $1000.00 or
less, including all shipping and handling charges.
Supplier Management:
Logistics/Acquisition’s Supplier Management section is responsible for
developing and implementing processes to access and monitor the performance
of Vendors UTMB does business with.
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REFERENCES
Education Code; Section 74.008
TBPC’s Vendor Relations Program
Government Code; Section 441
Government Code; Section 552.001
Government Code; Section 2054.118
Government Code; Section 2155
Government Code; Section 2155.077
Government Code; Section 2157
Government Code; Section 2161
Government Code; Section 2254
Texas Administrative Code; Section 111.11 through 111.28
Texas Administrative Code; Section 111.14
Texas Administrative Code; Section 113.56
Texas Administrative Code; Section 113.102
Texas Administrative Code, Section 201.13
Texas Penal Law; Title 8
US Office of Management and Budget; Circular A-102
US Office of Management and Budget; Circular A-110
UT System Board of Regents Rules and Regulation; Series 30103
UT System Board of Regents Rules and Regulation; Series 30104
UT System Board of Regents Rules and Regulations; Series 10501
UT System Board of Regents Rules and Regulations; Series 80403
UT System Business Procedure Memorandum; No. 32-12-01
UT System Business Procedure Memorandum; No. 48-10-01
UT System Business Procedure Memorandum; No. 58-06-00
UT System Records Retention Schedule
UTMB Institutional Hand book of Operating Procedures; Policy 2.13.2
UTMB Institutional Hand book of Operating Procedures; Policy 2.13.5
UTMB Institutional Hand book of Operating Procedures; Policy 2.27.7
UTMB Institutional Hand book of Operating Procedures; Policy 2.6.5
UTMB Institutional Hand book of Operating Procedures; Policy 4.5.6
UTMB Records Retention Schedule
WEB SITES
Texas Building & Procurement Commission (TBPC)
http://www.tbpc.state.tx.us/
TBPC Vendor Relations Program
http://www.tbpc.state.tx.us/stpurch/ventoc.html
Texas Administrative Code
http://www.sos.state.tx.us/tac/index.html
Texas Education Code
http://www.capitol.state.tx.us/statutes/statutes.html
Texas Government Code
http://www.capitol.state.tx.us/statutes/statutes.html
Texas Penal Code
http://www.capitol.state.tx.us/statutes/statutes.html
UTMB Policies and Procedures (e.g., IHOP)
http://www.utmb.edu/policy/
UT System Policies and Procedures (e.g., BPM)
http://www.utsystem.edu/resources.htm (Topical Search)
US Office of Management and Budget
http://www.whitehouse.gov/omb/index.html
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