THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON
ISSUED DATE: 09/17/00
PURCHASING DEPARTMENT OPERATING PROCEDURES
REVISED DATE: 1/2015
------------------------------------------------------------------------------------------------------------------------------------------------SECTION
5
HUB PROGRAM
SUBJECT
5.10
HISTORICALLY UNDERUTILIZED BUSINESSES
GENERAL INFORMATION
This procedure establishes guidelines to increase the utilization of Historically Underutilized Business (HUB) firms
in the award of contracts and procurements for goods and services consistent with rules, regulations and goals
established by UT System, Texas Procurement and Support Services (TPASS) and UTMB.
AUDIENCE
Applicable to all Procurement Staff and designated Satellite Buyers.
GUIDELINES
1.
Good Faith Effort Responsibilities
Each person authorized to make purchases shall abide by the policies and guidelines set forth herein.
Each Buyer shall encourage the participation and utilization of HUB firms in advertising, competing and
awarding of contracts and procurements.
As part of the good faith effort process the Manager of Supplier Diversity Programs/HUB Coordinator will
send each bid opportunity provided by the buyer to the appropriate trade development centers for posting
within their own minority or woman-owned supplier base.
Buyers shall:


2.
Meet with HUB firms
Debrief HUB Suppliers after bid award
Bid Solicitation
Consistent with Supply Chain/Acquisition Procedure 2.10 (Best Value Procurement), each Buyer shall
solicit bids/quotes from qualified HUB firms per the requirements prescribed below:
Purchase Order Category
3.
Requirements
Spot Market
Place Order with a qualified HUB whenever a HUB is available
and can supply the goods or services at a competitive market
price within the required delivery schedule.
Informal Bid
At least two (2) quotes must be from qualified HUB firms, when
such HUB firms are available.
Formal Bid
Solicit formal/written quotes from all qualified HUB firms listed on
the CMBL that can provide the required good or service. (HUB
Coordinator can assist the Buyer with suppliers if necessary)
Orders Over $100,000
In accordance with Government Code, Section 2161, and Texas Administrative Code, Section 20.14, all
orders with an estimated purchase price exceeding $100,000, shall be processed in accordance with
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Supply Chain 5.20 (HUB Subcontracting). (Note: For construction UTMB has determined that HUB
Subcontracting Plans will be required for procurement exceeding $85,000)
VENDOR RELATIONS:
UTMB’s Manager of Supplier Diversity Programs/HUB Coordinator supports vendor relations by providing training
at pre-bid meetings on the HUB Subcontracting Plan. The Manger of Supplier Diversity Programs/HUB
Coordinator provides direction, advice, guidance and support to interested suppliers desiring to do business with
UTMB and to submit compliant HUB Plans. Additionally, the Manager of Supplier Diversity Programs/HUB
Coordinator supports and attends a number of expo’s, forums and vendor fairs.
EXCEPTIONS
1.
Any exceptions must be in writing and authorized by the HUB Program Coordinator.
REFERENCES
Logistics/Acquisition Procedure 2.10 (Best-Value Procurement)
Logistics/Acquisition Procedure 2.33 (Procurement Review Process)
Logistics/Acquisition Procedure 5.20 (HUB Subcontracting)
UT System HUB Policy; UTS 137
Government Code; Section 2161
Texas Administrative Code; Section 20.11 through 20.28
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