THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON
ISSUED DATE: 09/17/00
PURCHASING OPERATING PROCEDURES
REVISED DATE: 03/30/16
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GENERAL
SUBJECT
1.30
DELEGATED AUTHORITY
GENERAL INFORMATION
This procedure is issued to document UTMB’s delegated approval limits and establish effective guidelines for the purchase
of goods and services that exceed UTMB’s delegated approval limits consistent with University of Texas System Rules and
Regulations, and applicable laws.
AUDIENCE
Applicable to all Procurement Staff and designated Satellite Buyers
UTMB’S DELEGATED APPROVAL LIMITS
1.
The following individuals have been delegated authority within UTMB to execute contracts/agreements and commit
Purchase Orders for goods and services.
A.
Commitment of Purchase Orders for Goods and Services up to $1,000,000


B.
General Agreements for Goods and Services over $1,000,000, including Specialty Agreements (i.e.,
Intellectual Property, Consulting, Revenue, Professional Services, and Space Lease)


C.
Chief Financial Officer/Chief Business Officer
Senior Vice President & General Counsel
New Construction Projects up to $1,000,000 and renovation projects up to $2,000,000

2.
Director of Purchasing
Purchasing Manager
Vice President for Facilities and Campus Services
A completed and approved Contract Routing Approval Form (ref. Attachment A) must accompany all
contracts/agreements executed by Purchasing staff.
UT SYSTEM RULES AND REGULATIONS
1.
All contracts or agreements, including Purchase Orders, with a total overall cost of more than $2,500,000 must be
approved by the UT System Board of Regents via the docket or the agenda at their Quarterly Meeting before
delivery of goods or commencement of services, except the following, which do not require prior approval by the
UT System Board of Regents regardless of the contract amount:





Construction projects previously approved by the Board of Regents in the Capital Improvement Program and
Capital Budget
Replacement equipment or replacement software
Routinely purchased supplies.
Goods or Services from Group Purchasing Organizations
New equipment or new software identified specifically in UTMB’s budget, previously approved by the Board
of Regents
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2.
All contracts for consulting services for more than $2,500,000 must be approved by the UT System Board of
Regents via the docket or the agenda at their Quarterly Meeting before commencement of services.
3.
Processing of Request: All Purchase Orders or fully executed contracts/agreements in excess of the limits
prescribed above shall be forwarded to UTMB’s Department of Legal Affairs for inclusion on the UT System Board
of Regents Quarterly Meeting Docket.
Legal Affairs will notify the Purchasing Specialist if the procurement has or has not been approved following the
UT System Board of Regents Quarterly Meeting.
EXCEPTIONS
There will be no exceptions unless by formal addendum to this procedure or other formal written exception by the Chief
Purchasing Agent.
REFERENCES
UTMB Institutional Handbook of Operating Procedures; Policy 4.5.6
UT System Board of Regents Rules and Regulations; Series 10501
UT System Board of Regents Rules and Regulations; Series 80403
Texas Government Code, Section 2054
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Delegated Authority
Approved: Eric Williams
Sr. Director of Purchasing
Attachments:
A – Contract Routing Approval Form
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