IT Priorities Project Proposal
This form is to be completed by the project requester, and should be used for all technology-related projects regardless of funding source. Please refer to the ‘IT Prioritization Calendar’ for submission deadlines and associated timelines.
To be considered an IT project, requests must meet one or more of the following criteria:

Work requiring more than 24 hours (3 days of IT time)

Cost greater than $5,000

An existing project cost adjustment greater than 25 percent

Work/impact broader than one campus department or equivalent unit

Requires coordination across IT

Involves standing up a new technology or expanding functionality of an existing solution
Routine upgrades to systems/software/technology are considered standard operating procedure and do not need to be submitted as an IT project. Please complete all fields unless otherwise indicated, and then submit an electronic, editable copy of this form to ITPrequests@uwplatt.edu
with “IT Priorities Project Request” in the message subject.
Emergency ITP Submission Process
All ITP requests, which fall outside of the regularly scheduled ITP cycle, must follow the process defined below.

Complete IT Priorities Project Proposal Form

Obtain approval from member of Senior Team. Senior Team member’s signature must be included on last page of the ITP form. Forms without required signatures will not be considered.

Submit proposal to ITPrequests@uwplatt.edu
. Make sure the message subject line indicates the request is an Emergency Submission.
For PMCOE Use Only
Project ID:
Project Name:
Date Received:
Version:
Status:
PMCOE Contact:
ITS Contact:
Version date:
Page 1

Submission date:
Project Request Name
Project Description
IT Priorities Project Proposal
Type of Project:
Primary Contact

Research

Implementation

Research and Implementation
Project Sponsor
Supervisor Approval
ITP Development Team
Funding Source
Procurement Process
Required
If Procurement Process is required, have you contacted Purchasing

Yes
 No

Yes

No
Page 2

Problem/Opportunity
Description
IT Priorities Project Proposal
Expected Outcome
Alternatives Considered
Who or What is Impacted?
Known Dependencies
Page 3

IT Priorities Project Proposal
If necessary, consult with Mike Sherer in ITS or an ITS representative to complete the request analysis section prior to submission.
Estimated Costs
Cost Category - one time project related costs Estimated Cost
Total Cost
Cost Category - ongoing annual costs
$ -
Estimated Cost
Estimated People Hours
Total Cost
Staff Category
$ -
Estimated Hours
Potential Vendors
Desired Timing
Proposed Project Team
Total Hours
Desired Start Date:
Desired Go-Live Date:
Timing Rationale:
-
Page 4

IT Priorities Project Proposal
In the following section, complete only the fields that are applicable to your request. Some requests will have benefits in multiple areas. If the section does not apply to your project, please list NA.
Advances Mission
Regulatory and Compliance
Financial Benefits Cost Reduction:
Revenue Increase:
Improved Services/
Productivity
Risk Avoidance and Impact
Page 5

IT Priorities Project Proposal
Supplemental Information:
**Required for ALL submissions which are submitted outside a regularly scheduled ITP cycle**
Senior Team Name:
Senior Team Signature:
Date:
Page 6