July 26, 2016
Position Number: [AFT Salary Pool Number]
Index Code:
Activity Code:
PSUFA-AFT
Notice of Appointment
[Name]
[Street Address]
[City, State, Zip]
Dear [Name]:
I am pleased to offer you a(n) [Academic Year/Multi-Year/Fall/Winter/Spring] appointment at Portland
State University as a(n) [Lecturer or Adjunct Rank] [in/of] [Department] from [XX/16/XX] through
[XX/15/XX]. This offer is made solely for the purpose of providing instruction for the courses listed below.
The University reserves the right to cancel one or all of the courses listed, should enrollment, in the
judgment of the University, be insufficient. If a cancellation occurs, the University will pay a prorated
amount for the number of classes held before cancellation and will pay for one class meeting if the
cancellation occurs before the first class meeting.
[CRN or Course #]
[Course Title]
[# of Credit Hours]
[Scheduled Dates, Days & Times]
Your salary will be based on an annual nine-month rate of [annual rate]. For this appointment, your FTE
is [FTE]; your rate of pay is [per credit hour rate] per credit hour times [credit hours] credit hours, which
equals [pay]. This compensation will be distributed monthly.**
Your employment is subject to the terms of all applicable rules and policies, which are incorporated herein
by reference. Please be advised that you are subject to the terms of the current collective bargaining
agreement between Portland State University and the American Federation of Teachers which requires
that we withhold a “fair share” contribution from your pay once per month and, upon request, right to a
professional evaluation every six terms worked.
Your collective bargaining agreement, including fund applications, list of rights, links to retirement
systems information and to other university resources, is available to you at the PSU Human Resources
webpage, http://www.pdx.edu/hr/current-employees. To help familiarize yourself with individuals and
programs at PSU, we encourage you to read the faculty handbook, the ABC’s of PSU, to scan the PSU Web
home page (www.pdx.edu) for the latest postings, and to read the campus weekly newsletter, the
Currently.
If the terms of this appointment are satisfactory, please sign this letter and return it to me by [return
date]. The necessary process for payment cannot be initiated until this signed offer is received in our
office. Please contact me if you have any questions.
Sincerely,
[Name]
[Rank/Title]
[Department]
[Dean’s/Director’s Approval]
I accept this appointment as described above and agree to inform my department of any other work I am
considering or have accepted with Portland State University.
Signature
Attachment: Welcome Letter
Date
Copy to Dept and Employee
Employee ID Number
Original to HR
** NOTE: For full academic year and fall term appointments, payroll checks are issued beginning the last working day of October. Upon request,
the University will make available, on the last working day of September, a payroll advance of 15% on the Fall term portion of this contract.
Advance forms are available on the PSUFA-AFT home page or at the Human Resources office.
Updated 8/19/14
WELCOME TO PORTLAND STATE UNIVERSITY!
Dear [Name]:
Welcome to the [Dept] Department at PSU. We are pleased that you are joining us as part of the PSU
community and excited about the skills you will bring to the department. Your smooth and efficient startup as an employee with PSU is important to us. We encourage you to visit
http://pdx.edu/hr/new_employees#GS and complete the following forms:
●
●
●
●
Employee Information Form
W-4 Form
I-9 Work Authorization
Direct Deposit
______________________________________________________________________________
On your first day, please bring photo ID, your Social Security Card for payroll, and the completed forms
listed above with you to Human Resources located in the Market Center Building at 1600 SW 4th Avenue,
Suite 518. You can find the I-9 directions and the required document options at:
http://www.uscis.gov/files/form/i-9.pdf. If you have any questions please call HR at (503) 725-4926.
At the PSU Human Resources website, you will also find links to the bargaining unit contract, the PSUFA
home page, online faculty resources and services, and printable forms (including applications for the AFT
Health Fund, Professional Development Fund, and Education Fund).
Here is some basic information for beginning work in the [Dept] Department:
● Your office will be located at: [Building & Room #]. [Dept to Assign person] will greet you on [date]
at [time]. This office contains the following items for your use: a file cabinet, a computer, a
telephone, a desk or worktable.
●
●
You may meet privately with your students during your scheduled office hours in Room [#].
Typically, in our department, our teaching faculty schedule [#] office hour per hour in lecture. Please
submit your preferred office hours to me by [date due] along with your signed Notice of Appointment.
Preferred office hours:
● Your mailbox is located in room [#].
●
Your phone number is: [Phone Extension]. Information on setting up and accessing your voicemail is
available at http://oit.pdx.edu.
●
Your email and PSU Information System (banweb) accounts can be activated in the HR offices.
We will be happy to escort you!
●
After you receive your ODIN (PSU email) account please add yourself to the PSU online directory
located at http://www.pdx.edu/directory.
●
Information on transportation options for getting to campus can be found at
www.pdx.edu/transportation.
●
[Insert departmental evaluation processes for adjunct faculty (see Article 8, Section 2.2)] Additional
evaluation information is available at http://www.pdx.edu/hr/evaluating-employees.
●
If you have any questions regarding your departmental arrangements or your position, please contact
me at [phone number].
Best Regards,
[Department Representative Name]
[Department Name]
Updated 8/19/14