[Date]
Position Number: [Individual Position Number]
Index Code:
Unclassified/Unrepresented/Faculty
[Name]
[Street Address]
[City, State, Zip]
Notice of Appointment
Dear [Name]:
I am pleased to offer you the position of [working title] with [Department] at Portland State University.
This position is important to our organization and we look forward to having you join our team. Here
are the details of your appointment:
Start Date:
FTE:
Term of Service:
Annual Salary Rate:
Monthly Salary Rate:
Supervisor’s Name & Position #:
End Date (if applicable):
Is this appointment contingent upon
successful completion of a background
check?
Timed served in this position will not affect your [tenure track/indefinite tenure] status as [rank] [in/of]
[Department / School / Area].
This appointment is excluded from union representation due to assigned responsibilities. Should you
leave this administrative position and return to the [Department] as an AAUP represented and
[tenured/non-tenure track] faculty member, your 12-month salary rate will be converted to a 9-month
salary rate using the usual methodology (12-month rate divided by 1.22).
In this position, you will be eligible for all benefits related to 12-month employment which are outlined
in detail on the Human Resources website at www.pdx.edu/hr. Your employment is subject to the
terms of all applicable rules and policies, which are incorporated herein by reference. As is standard for
positions of this type, the University may terminate the fixed-term administrative appointment by
providing at least 30 days advance notice.
[If the grant or contract which is funding this agreement is terminated or reduced prior to the
expiration date above, then this agreement will be terminated or reduced as of the adjusted grant or
contract date.]
If the terms of this appointment are satisfactory, please sign this letter and return it by [date].
Sincerely,
[Name]
[Rank/Title]
[Department]
Updated 12/23/2015
Dean’s Approval
I accept the appointment described above and agree to be subject to its terms.
Signature
Copy to Department and Employee
Updated 12/23/2015
Date
Original to HR
Employee ID Number
WELCOME TO PORTLAND STATE UNIVERSITY!
Dear [Name]:
Welcome to the [Dept] Department at PSU. We are pleased that you are joining us as part of the PSU
community and excited about the skills you will bring to the department. Your smooth and efficient
start-up as an employee with PSU is important to us. We encourage you to visit
http://pdx.edu/hr/new_employees#GS and complete the following forms:
●
●
●
●
Employee Information Form
W-4 Form
I-9 Work Authorization
Direct Deposit
______________________________________________________________________________
On your first day, please bring photo ID, your Social Security Card for payroll, and the completed forms
listed above with you to Human Resources located in the Market Center Building at 1600 SW 4th
Avenue, Suite 518. You can find the I-9 directions and the required document options at:
http://www.uscis.gov/files/form/i-9.pdf. If you have any questions please call HR at (503) 725-4926.
Here is some basic information for beginning work in the [Dept] Department:
● Your office will be located at: [Building & Room #]. [Dept to Assign person] will greet you on on
[date] at [time].
●
Your phone number is: [Phone Extension]. Information on setting up and accessing your voicemail
is available at http://oit.pdx.edu.
●
Your email and PSU Information System (banweb) accounts can be activated in the HR offices.
We will be happy to escort you!
●
After you receive your ODIN (PSU email) account please add yourself to the PSU online directory
located at http://www.pdx.edu/directory.
●
●
Please register to participate in a New Employee Briefing when you visit HR.
●
If you have any questions regarding your departmental arrangements or your position, please
contact me at [phone number].
Information on transportation options for getting to campus can be found at
www.pdx.edu/transportation.
Best Regards,
[Department Representative Name]
[Department Name]
Updated 12/23/2015