ETD Preservation Workshop
Session One:
ETDs and Preservation Needs
Gail McMillan, Virginia Tech
Agenda Review
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Session #1
09:30 – 10:00
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Introductions
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ETD Preservation Survey Results
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NDTLD MetaArchive Preservation Plan
Session #2
10:00 – 10:30
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Distributed digital preservation network (DDPN)
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MetaArchive Cooperative
Session #3
10:30 – 11:00
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NDLTD MetaArchive strategy
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Basics of DDPN harvesting and ingest
Agenda Review
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Break
11:00 – 11:15
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Session #4
11:15 – 11:45
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Organizing ETDs for Effective Collection Management
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MetaArchive Conspectus Database: Metadata
Session #5
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11:45 – 12:30
MetaArchive Cooperative Membership
• Roles and responsibilities
• Benefits
Who’s Here?
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Martin Halbert
Director, Digital Programs & Systems
 Emory University Library, Atlanta, Georgia
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Gail McMillan
Director, Digital Library and Archives
 Virginia Tech Library, Blacksburg
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Attendees
What is Digital Preservation?
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Systematic management of digital works over
an indefinite period of time
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Processes and activities that ensure the continued
access to works in digital formats
Requires ongoing attention--constant input of
effort, time, and money.
Technological and organizational change are
obstacles for preserving beyond a few years.
NDLTD Preservation Strategy with the
MetaArchive Cooperative
Distributed Digital Preservation Network
 Programmatically collect ETDs from partners
 Preserve ETDs among partners’ servers
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Low cost to administer and run
 Standard hardware, open-source software
 Audits and repairs ETDs as needed from partners’
servers
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DDPN is a Dark Archive
ETD Preservation Survey
Gauge the digital library community’s interest
in an ETD-specific archive
 6 academic listservs
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ARL, ASERL, CGS, DLF
 NDLTD, ETD
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14 multiple-choice and short answer questions
 Dec. 13, 2007 - April 10, 2008
 95 completed surveys
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ETD File Formats
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85%
30%
27%
24%
23%
21%
PDF
JPG
WAV
GIF
HTML, MOV
AVI, MP3
MetaArchive Conspectus Database
Platforms, Institutional Repositories
hosting ETDs
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26%
13%
3%
1%
DSpace
ETD_db
Fedora
Eprints
29%
29%
Locally developed systems
Others
Structure of ETD Collections
25%
 21%
 21%
 9%
 7%
 5%
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Subject-like categories
Everything-in-one
Year
Accessibility
Degree
Author
If your institution is interested in the ETD
Archive, would there be a preference for
Need information
about
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55%
23%
18%
14%
12%
11%
9%
Costs
Human
resources
Hardware
Responsibilities;
technical
Access
Policies
Procedures
Comments
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20%
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15%
A welcome
opportunity
Concerns about
functionality
Participate in the ETD preservation survey
http://lumiere.lib.vt.edu/surveys/
 Select Digital Preservation of ETDs
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Results are immediately tabulated
 http://lumiere.lib.vt.edu/surveys/results/
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NDLTD Preservation Strategy with the
MetaArchive Cooperative (a.k.a. The Plan)
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The NDLTD and the MetaArchive
Cooperative
Help higher education institutions provide longterm open access to ETDs
 Outlines how institutions can achieve this goal by
becoming part of the ETD preservation network.
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Participate in an NDLTD MetaArchive
Preservation Network Workshop
 Join: NDLTD and MetaArchive
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The Plan: NDLTD Preservation
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Hardware
Software
Access
Intellectual Property
Organizing ETD Collections
Standards
Harvest Frequency
Institutional Workflow
The Plan: NDLTD Preservation
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ETD Authors’ Responsibilities
Personnel
Training Opportunities
Documentation and Reports
Retrieving from the ETD Archive
Contact MetaArchive Program Manager
 Katherine Skinner (kskinne@emory.edu)