UTShare
PeopleSoft Project Update
November 16, 2011
Agenda
 Current Project Timeline
 PeopleSoft Project Update
 Change Management
 Questions
Current Project Timeline
2011
May
2012
Jul
Sep
Nov
Jan
2013
Mar
May
Jul
Sep
Nov
Jan
Mar
May
Analysis &
Design
Development &
Configuration
Focus Groups & Testing
End User Training
Final Conversion
Go Live
Post Production
Support
3
PeopleSoft Project Update
 Completed 17 weeks of meeting sessions this past summer to determine UT
campuses’ business rules/requirements.
 In process of identifying all business processes and determining how they will fit
into the new PeopleSoft system.
 Functional Committees, comprised of one representative from each UTShare
campus, are meeting weekly to build business process guides,
for both FMS and HCM applications.
HCM
FMS
Human Resources
Purchasing
Benefits
Accounts Payable & Travel and Expense
Payroll & Time and Labor
Commitment Control
Absence Management
General Ledger
Commitment Accounting
Grants
Recruitment
Accounts Receivable
Projects
Asset Management
Treasury
PeopleSoft Project Update - continued
 UTShare Data Conversion team is currently mapping data
definitions from DEFINE/HRMS to PeopleSoft
 UTShare Reporting team organized to identify all needed reports
 UTShare Training team in early organization and planning
Change Management
The House of DEFINE
The House of PeopleSoft
Major Differences Between the Systems
PeopleSoft
DEFINE
•
•
•
•
•
•
•
•
Mature, established processes
Highly customized
Fixed, not easy to change
Powerful
Does most of the processing
Limited reporting
Paper intensive
Departments comfortable using
due to long-term use
•
•
•
•
•
•
•
•
•
New processes – early stages
Reduced automated functionality
Configurable
Powerful
Places processing at administrator’s
control - no automatic processing
Requires more analytical and critical
thinking skills to use
Expanded reporting capabilities
Fully web enabled
More advanced system features/tools
When Are We Going to Engage
UTSA Departments?
 There may be some touch points where PeopleSoft
Module Leads contact Departments to clarify some
business processes
 During testing and training phases
UTShare PeopleSoft Project
Information
 UTShare Website: www.utsa.edu/utshare
 For Questions E-mail: utshare@utsa.edu
Easy access to UTSA’s UTShare Website
Questions?