Today’s Agenda:
UPDATES :
- New Role in PS: Communications Director
- New eProcurement suppliers & Catalog Improvements
- Strategic Sourcing: Upcoming Projects & Projected Savings for 2011
- Improvement Projects Underway:
•Furniture, Copiers, Supplier Registration Form
SPOTLIGHT PRESENTATIONS:
- UW Sustainability Office
- Business Diversity Program
NEWS:
- New Federal Tax Requirements:1099
- New PAS Programming
- Electronic Reimbursement Project
- Procard Update
DEMONSTRATION: ABI & INVITROGEN
- “How to order custom oligos in eProcurement”
1
New: Communications Director
Continuous Improvement (it’s our culture)
• Realigning to better serve our customers
Communications
A conduit for a continuous information feedback loop
Need to fulfill university communication needs
• Effective external & internal communications
• What are these? We need your ideas
Communication requires listening
• Is Procurement Services serving the needs of our customers?
Campus Outreach Campaign
• A collaborative effort:
• using a targeted approach based on data analysis
• sharing new tools and providing guidance
• with departments reaching out for best practice assistance
• with departments sharing their best practices (we learn from each other)
2
eProcurement Update
eProcurement catalog improvements:
eProcurement
- ABI: eInvoicing, custom quotes, standing orders, oligos
- Invitrogen: eInvoicing, custom quotes, oligos
- Fisher Scientific: eInvoicing, custom quotes, oligos and
alcohol approvals
- Praxair: eInvoicing, standing orders and toxic gas approvals
- Sigma: eInvoicing, custom quotes, oligos
- Bank & Office Interiors: eInvoicing, custom quotes
- CDW-G: eInvoicing, custom quotes
New Catalogs in eProcurement!
- Complete Office (federal small business)
- Keeneys Office Products (State certified WBE)
3
Strategic Sourcing:
Upcoming projects for FY 2011
Strategic Sourcing
Servers (IT)
Equipment
maintenance / service
Furniture
Facilities/MRO
categories (TBD)
Life Sciences
4
2011 Savings
$700
Millions $
Potential Savings of $13M from
University wide contracts
$600
$225M
Future Opportunities
Strategic Sourcing
$500
$71M 2011 Commodities shown by %
Facilities
6%
$400
$71M
2011 Contracts Established
$300
$65M
2010 Contracts Established
$249M
Existing Contracts
$200
$100
-Patient care
-Patient -IT
caregoods & services
-IT goods
& services
-Life
Sciences
-Life Sciences
-Office supplies
-Office supplies
-Food
-Janitorial supplies
-Janitorial supplies
-Furniture
-Furniture
-Industrial Gases
-Industrial Gases
-Consultingservices
services
-Consulting
Consultant pools
6%
Cabling
1%
Catering
7%
Master Life Sciences
23%
Other Life Sciences
7%
Freight
8%
UWMC
21%
Services
10%
Servers
11%
-Food
$-
5
Furniture Procurement Project
Improvement Projects
Focus: to make furniture
buying easier!
 “Typicals”
major items (chairs)
likely to purchase
 Suppliers
top suppliers / flexibility
 Web
Design
easier identification
and navigation
6
Copier Project
Improvement Projects
1600 copiers on Campus!
Goal – provide new purchasing
approaches / options
 Inclusive
Process
customer involvement
 “Scoping”
phase
help create direction
 Sourcing
Event
7
Improvement Project:
Supplier Registration Process
Improvement Projects
What is it?
LEAN project to review
and improve the Supplier
Registration Process
HOW CAN YOU HELP?
Refer suppliers to the
“Information for Suppliers”
web page. The most current
version of the form will always
be here.
Goals:

Reduce the complexity
of the process

Reduce the time it takes to
register a supplier

http://f2.washington.edu
/fm/ps/info-for-suppliers
Provide a single place to
submit the supplier
information
…one place …one way!
8
Sustainability
UW Sustainability Office
Claudia Frere, Manager
Office of
Environmental Stewardship
and Sustainability
9
Paper Conservation &
Copier Initiative
Need to reduce usage by 30%
Need to use 100% recycled paper
Review:
◦ double-sided printing
◦ printing instead of filing
◦ generic toner
◦ multi-purpose devices (MPD)
◦ upgrade to energy efficient
machines
◦ “rightsizing” copiers/printers
◦ the need for individual printers
UW Environmental
Stewardship and
Sustainability Office
Substitute House Bill 2287
Three components:
Sustainability
Transition to 100% post-consumer recycled paper for
copiers and printers by December 31, 2009
Develop and implement a paper conservation program
with the objective of reducing consumption of white cutsheet paper by 30% by July 1, 2010
Develop and implement a plan to increase recycling of all
paper products and achieve 100% recycling of all copy and
print paper by July 1, 2010
11
UW Paper Conservation Committee
Sustainability
Paper Conservation Committee was formed in January
2010 and is sponsored by UW Finance and Facilities, and the
UW Environmental Stewardship and Sustainability office
Committee members include representation from the
following:
◦
◦
◦
◦
◦
◦
◦
◦
◦
UWMC Materials Management & HMC Purchasing
UW Procurement Services
UW Recycling & Solid Waste
UW Creative Communications
UW & UW Medicine IT Services
UW Bothell - Facility Services & Physical Plant
UW Tacoma - Finance & Administration
UW Faculty
UW Educational Outreach
12
Implementation Plan : 30% reduction in paper
Sustainability
5% Reduction - achieved by
quarter-end Q1 2011
• Launch Paper Conservation website
• Duplex print all UW Copiers and Printers,
where appropriate
• Survey campus paper consumption use to
develop a paper consumption profile
15% Reduction - target by
quarter-end Q2 2011
• Communications campaign targeted to
college administrators
• Communications campaign targeted to
departmental administrators
• Communications campaign targeted to
any UW staff responsible for paper
purchasing
13
Implementation Plan : 30% reduction in paper
22.5% Reduction - target by
quarter-end Q3 2011
Sustainability
• Target paper consumption areas that
are not reducing purchasing volume
30% Reduction - target
by quarter-end Q4 2011
• Alignment with managed print
program to reduce the amount of
individual desktop printers and
promote use of network and
shared printing or digital filing
systems
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Sustainability
Recycled Paper Measurement
UW Recycling & Solid Waste
Office
&
UW Environmental Stewardship
& Sustainability Office
Who will
monitor the
paper
recycling
rates?
HMC will need to develop a
similar program.
15
Questions or comments?
Environmental Stewardship and Sustainability Office
Email:
sustainableuw@uw.edu
Website: http://green.washington.edu
Business Diversity
Business Diversity Program
Update for the Procurement Services Fall Forum
September 2010
Chesca Ward, Business Diversity Manager
UW Business Diversity Program
Diversity
Opportunity
Transparency
17
Business Diversity
Business Diversity Program Goals
Improve reporting
Educate and encourage internal customers about BDP
Develop resources to connect M/WBEs with
“buyer/decision makers”
Improve capacity of M/WBEs doing work with UW
18
UW Spend with M/WBEs
FY 2008:
MBE: 0.67%
WBE: 1.25%
1.8%
Business Diversity
1.6%
FY 2009:
MBE: 1.56%
WBE: 1.08%
1.4%
1.2%
1.0%
MBE
WBE
0.8%
FY 2010:
MBE: 1.04%
WBE: 0.70%
0.6%
0.4%
0.2%
0.0%
FY 2008
FY 2009
FY 2010
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Connecting with Suppliers

Small Business Plans
Business Diversity
◦ Federal Contracts over $550K
◦ Federal & State certified suppliers for plans

eProcurement
◦ Keeney’s Office Products – NEW State WBE
◦ Excel Gloves – State MWBE
◦ Bioline, Fermentas (Federal)

Diverse Vendor Search
◦ Available on BDP website

ProCard Purchases

Business Diversity Supplier Fair (December 9)
20
Business Diversity
Contact BDP
Chesca Ward, Business Diversity Manager
qsw@uw.edu
(206) 616-3741
http://www.washington.edu/admin/bdp/
http://f2.washington.edu/fm/ps/
21
PAS Repor ts
PAS Reports Project
Goal:
Provide visibility
into the PAS data
by use of a Web
Based Business
Intelligence
Reporting Tool
Example: ‘Invoice Status
by Department’ report
22
New Federal Law: 1099 Reporting
New Federal law requires 1099 reporting for
all goods and services purchased starting in 2012
What does this mean to the UW?
1099 Repor ting
• Need correct name and tax id combination for all suppliers
How will we accomplish this?
• Require Supplier Registration Form (SRF) for all new vendors
in PAS
• TIN matching with IRS
• Contact suppliers for missing information
• Place on hold suppliers who have not provided us with the
required information
Why do this? What’s the risk?
• Audit risk
• Penalties
23
New PAS Programming:
Starting September 22nd, you will have the ability to
update the "department contact" on PAS POs
PAS Programming
Who can make
the change?
• Based on user's PAS
access and the PO’s
primary budget org
code.
• User's with "req inquiry
only" access will not have
the ability to update the
department contact.
Is there an
Audit Trail?
• Yes! It will show who
requested the change
• It will also show when the
change was made
• The previous department
contact information will
only be visible for the
most recent change.
Step-by-Step Instructions are online:
http://f2.washington.edu/fm/ps/change-dept-contact
24
Electronic
Reimbursement
Electronic Reimbursement Project
Streamline Reimbursements
• Also reduces rework, processing costs and
speeds up payment
Team consists of
central office
staff and several
customers to
come up with a
recommendation
for using an
eForm for
reimbursements.
Provide visibility
• Status of reimbursement requests and ability to
track payment in an electronic system (ARIBA)
Provide clear guidance
• Provide clear guidance and instructions
• Help reduce the number of methods for
reimbursement
25
Direct Buy Limit Update
P ro C a rd U p d a t e
Direct Buy Limit now at $3,500
• Begins Oct 18th
• Procard Single transaction limits will be updated to $3500
• UWMC & HMC will not be updated automatically.
• Want to Opt Out of the automatic increase?
Contact the ProCard office (procard@uw.edu or 543-5252)
26
ProCard Update
ProCard recent changes
P ro C a rd U p d a t e
• Renewal procedure
• Reviewers who are also cardholders cannot check ‘Rev’ box
• Cell Phone procedures: Payment & Acquisition
ProCard Needs Assessment
• Reviewer access
• ProCard limits
• # of department ProCards
Review internal procedures
• http://www.washington.edu/admin/finacct/office/internalcontrol/
Sales/Use Tax training is available
• http://f2.washington.edu/fm/tax/home
27
Life Technologies
Invitrogen
Applied Biosystems
2 Different eProcurement sites – Let the fun begin!
28 | Life Technologies Proprietary & Confidential | 7/26/2016
Contents
 Introduction
 What is an Invitrogen Oligo and where can I find Oligos on Eprocurement; Ariba
 Ordering custom Invitrogen DNA tubes and Plates
 Ordering custom Invitrogen RNA tubes
 Invitrogen Oligo Support Team
 Applied Biosystem custom Assays
 Supply Center Inventory Stocked at SLU
29 | Life Technologies Proprietary & Confidential | 7/26/2016
Life Technologies
Invitrogen:
Monika Kovacs
Senior Account Manager
University of Washington
Phone: 206.724.6470
monika.kovacs@lifetech.com
Applied Biosystems:
Paula Sodora
Molecular & Cellular Biology
Instruments
M 206-963-6680
paula.sodora@lifetech.com
Supply Center:
Michelle Hebner, M.Sc.
Seattle Supply Center Specialist
Invitrogen, part of Life Technologies
509-432-4084
michelle.hebner@lifetech.com
30 | Life Technologies Proprietary & Confidential | 7/26/2016
What is an Invitrogen Oligo and How can I find them
on eProcurement?
• Invitrogen Oligonucleotides, or oligos, are made-to-order single-stranded segments of synthetic DNA/RNA
made up of nucleotides or bases.
− The length of the oligo is usually denoted by “mer.” Ex.: Oligo of 25 bases would be called a 25-mer.
• Differing terms researchers may use when referring to oligos
− Primers are generally short oligos <50 bases in length/Probes are generally long oligos >=50 bases in
length
• eProcurement | eCommerce
• Under Products and Services
Applications
Nucleic Acid Amplification & Expression Profiling
• Oligonucleotides
Pricing vs. UW Quote E5893
PRIMER 25 NMOL TUBE 25NMOL 16c base pair
31 | Life Technologies Proprietary & Confidential | 7/26/2016
Order Custom Invitrogen Oligo DNA Tubes
and 96/384 Well Plates
lyophilized (special order resuspended)
• Basic Entry:
Enter one primer sequence at a time.
• Upload Entry:
Multiple custom DNA oligo sequences can be uploaded at one time by downloading and using the Excel
Sequence Template. Enter your sequence information, save it as .xls, .csv or .txt and then upload.
Simply download either the 96-well Excel template or 384-well Excel template and enter your sequence and plate
location information, save it as a .xls, .csv or .txt, and then upload.
32 | Life Technologies Proprietary & Confidential | 7/26/2016
Order Custom Invitrogen Oligo RNA tubes
lyophilized
Basic Entry: Enter one primer sequence at a time.
Upload Entry: Upload multiple sequences at once
Download tube template here
Oligo Customer Service Team
7 Customer Service representatives focus on oligos
Call (800) 955.6288 ext 46636.
33 | Life Technologies Proprietary & Confidential | 7/26/2016
Applied Biosystems eProcurement Channel
Custom Assays
• Ordering Custom primers, probes (fluorescently labeled oligos), assays and
siRNAs
−
New Custom Orders
>
Custom Designs the assay
−
−
>
AB designs the assay
−
−
−
−
−
Submit sequence of primer/probe/assay and the appropriate flourescent reported and
quencher.
Complete Order
Go to Custom Assays/Probes/Primers/siRNAs on eP site
Upload the sequence and provide a name for the primer/probe/assay
Or upload a Primer Express file
Complete order. Our Oligos design team will review the information and make sure that a
primer/probe/ or assay can in fact be designed adequately
ReOrders of Custom Assays
>
>
Submit the appropriate part number and Assay ID number
Complete order
34 | Life Technologies Proprietary & Confidential | 7/26/2016
My Recommendation for Custom Assays
Primers and Probes on Abs eP site
• Let the Scientist do it
Do you really want to be the go between?
35 | Life Technologies Proprietary & Confidential | 7/26/2016
Applied Biosystems eProcurement
A quick tour of the site
36 | Life Technologies Proprietary & Confidential | 7/26/2016
DESCRIPTION
B27
DEOXYRIBONUCLEASE
DMEM
DMEM
DMEM
DMEM
DMEM F12
DISTILLED WATER
DPBS
GLUTAMAX
HBSS
HBSS
HYBRIDOMA SFM
IMDM
KNOCKOUT DMEM
KNOCKOUT SR
L-GLUTAMINE
LIPOFECTAMINE 2000
LIPOFECTAMINE RNAIMAX
LIPOFECTAMINE RNAIMAX
LSGS
McCOY'S
MEDIUM 131
MEDIUM 200
MVGS
N2 SUPPLEMENT
NP LDS SAMPLE BUFFER
NP MES SDS RUN BUFFER
NP MOPS SDS RUN BUFFER
PENICILLIN STREPTOMYCIN
PROLONG GOLD ANTIFADE REAGENT
PROLONG GOLD ANTIFADE REAGENT
RPMI
RPMI
SS II 2-STEP QRTPCR
SSIII 1 STEP W/PLAT TAQ
SSIII REVERSE TRANSCRIPT
SYBR SAFE
TRIZOL
TRYPSIN 0.05% EDTA
TRYPSIN 0.05% EDTA
TRYPSIN 0.25% EDTA
TRYPSIN 0.25% EDTA
TRYPSIN 0.5% EDTA, 10X
VERSENE
37 | Life Technologies Proprietary & Confidential | 7/26/2016
CAT #
17504044
18047019
11965092
11965118
11995065
11995073
11320033
15230162
14040133
35050061
14025092
14175-095
12045084
21056023
10829-018
10828028
25030081
11668019
13778075
13778150
S00310
16600-082
M131500
M200500
S00525
17502048
NP0007
NP0002
NP0001
15140122
P36930
P36935
11875093
22400089
11734050
12574026
18080044
s33102
15596018
25300054
25300062
25200056
25200072
15400054
15040066
SIZE
PRICE
10mL
$69.00
10,000 units
$317.00
500mL
$9.70
10 x 500mL (case)
$64.72
500mL
$9.94
10 x 500mL (case)
$74.91
500mL
$12.01
500mL
$11.35
500mL
$9.56
100mL
$25.12
500mL
$9.07
500mL
$9.53
500mL
$33.00
500mL
$31.66
500mL
$22.45
500mL
$231.30
100mL
$13.21
1.5mL
$411.30
0.75mL
$315.00
1.5mL
$522.00
10ML
$58.25
500mL
$12.07
500mL+100mL factor$63.50
500mL
$53.25
25mL
$71.75
5mL
$61.50
10mL
$11.96
500mL
$62.23
500mL
$62.23
100mL
$11.55
10mL
$123.00
5 x 2mL
$145.00
500mL
$8.29
500mL
$17.89
100 rxns
$429.00
100 rxns
$499.00
10,000 units
$232.05
400uL
$48.90
200mL
$212.48
100mL
$6.44
500mL
$25.19
100mL
$8.86
500mL
$25.37
100mL
$18.79
100mL
$7.70
Invitrogen
Products in the
SLU Supply
Center
Applied Biosystems Products in the SLU
Supply Center
PCR Enzymes
N8080241
AmpliTaq Gold® DNA Polymerase with Buffer II and MgCl2
N8080160
AmpliTaq® DNA Polymerase with Buffer I
PCR Buffers and dNTPs
N8080095
GeneAmp® dNTPs with dUTP
N8080260
GeneAmp® dNTP Blend (10 mM)
Real Time PCR Reagent Kits
4324018
TaqMan® Universal PCR Master Mix, No AmpErase® UNG
4304437
TaqMan® Universal PCR Master Mix
TaqMan® Fast Universal Master Mix, No UNG
4352042
4371355
TaqMan® Genotyping Master Mix, 1-Pack (1 x 10 mL)
4369016
TaqMan® Gene Expression Master Mix, 1-Pack (1 x 5 mL)
SYBR Green PCR Kits
4367659
1-Pack, Power SYBR® Green PCR Master Mix, 5 mL
4385612
1-5ml, Fast SYBR Green Master Mix
Real-Time Reverse Transcription PCR Kits
4368814
High Capacity cDNA Reverse Transcription Kit - Archive Kit
4387406
High Capacity RNA to cDNA - RT for Gene Expression
4390777
High Capacity RNA to cDNA Master Mix
4403313
TaqMan® Sample to SNP
4403311
TaqMan® GTXpress Master Mix - use w/Sample to SNP kit
Ambion Products
AM1907
TURBO DNA-free (animal free)
AM1912
RNAqueous® Kit
AM7020
RNAlater®
4402953
Power SYBR Green Cells to Ct ™ 40 lysis
4399002
TaqMan® Gene Expression Cells to Ct™ 40 lysis
AM7030
RNAlater®-ICE
AM9890
DNAZap™
AM2694
SUPERase-In Rnase Inhibitor
38 | Life Technologies Proprietary & Confidential | 7/26/2016
List Price
UW Price
250 Units
250 Units
$201.00
$169.00
$156.78
$131.82
1 Set
1 mL
$81.50
$54.25
$81.50
$54.25
200 rxns
200 rxns
250 rxns
400 rxns
200 rxns
$382.00
$422.00
$217.00
$660.00
$ 377.00
$240.66
$265.86
$188.79
$574.20
$271.44
200 rxns
500 rxns
$361.00
$404.00
$227.43
$254.52
200 rxns
50 rxns
50 rxns
100-400rxn
400rxn
$163.00
$159.00
$239.00
$201.00
$82.50
$136.92
$133.56
$200.76
$194.97
$80.03
50 rxns
50 rxns
100 mL
200 PCRs
200 PCRs
25 mL
250ml
2,500 U
$86.50
$227.00
$90.50
$445.00
$550.00
$64.00
$70.25
$98.50
$83.91
$206.57
$85.98
$427.20
$550.00
$59.52
$65.33
$92.59
How may we help you?
39 | Life Technologies Proprietary & Confidential | 7/26/2016
We will be available for questions for the
next half hour
Please sign the registration list.
This will be used to forward the presentation materials.
If you do not receive the presentation materials – email donnaand@uw.edu
40