PROCUREMENT SERVICES
WINTER FORUM - 2010
1
EINVOICING IMPROVEMENTS:
STRATEGIC SOURCING UPDATE:
•
New contracts
EBILLING
PROGRAM
$3300 PHASE II ROLL OUT:
OTHER
•
•
UPDATES:
New Vendor Registration Form
Lean Furniture Project
2
eInvoicing Improvements:
Suppliers Currently on eInvoicing:
Supplier
Date Implemented
Grainger
08/27/2009
Office Depot
09/14/2009
Daigger
10/07/2009
Bank & Office Interiors
11/23/2009
Qiagen
12/05/2009
Fisher
12/08/2009
VWR
12/10/2009
ISC BioExpress
01/06/2010
CDW-G
01/11/2010
BioLine
01/21/2010
3
eInvoicing Improvements:
Coming
Soon:
4
Future implementations
- Still in the Queue –
5
eProcurement Supplier Update
Coming Spring Quarter:
• EnPointe
Computers:
• Apple
Life
Sciences:
Furniture:
(Lenovo)
• Applied Biosystems
• Haakenson / Knoll
(hosted catalog)
• Correctional Industries
Herman Miller
& KI
are coming this
Summer Quarter!
6
STRATEGIC SOURCING
• What is strategic sourcing and why do it?
• How do we involve you, the customer?
– identifying customer needs
– evaluation of RFPs, selecting suppliers to
meet your needs
7
STRATEGIC SOURCING
Diverse/Small businesses
• include in our contract plans
Identify contract opportunities where
they can be successful
Sustainability
• asking our key suppliers to collaborate with
UW
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STRATEGIC SOURCING
New contracts
• secondary gas contract with Airgas
Upcoming contracts
Minor office
products
Floor
coverings
(small business)
Apple
Computers
Correctional
Industries
Life Science
Suppliers
including: ABI, BD,
Roche, Perkin Elmer
9
eBilling Program
e-billing:
Process improvement opportunity to
help departments manage purchases
and retrieve documentation from
Identify & Contact
suppliers for reconciliation purposes.
Suppliers
Customer
Involvement
Supplier
information will
be posted on
procurement
services web
pages
• Online capability
• Invoicing
• Discounts available
• Account Set Up
Status: In progress!
Look for frequent supplier updates
on our web pages.
eBilling
Process
10
eBilling Program
Supplier
Name &
Contact
Aramark
Contact:
Liz Jensen
www.aramar
k.com
Benefits
2% Discount
If you are
already using
the ProCard for
Aramark
services we
would
appreciate
hearing how
this new feature
is working, so
please share
your comments
/ questions with
Aris
Account setup Instructions
How to retrieve
Invoice
When setting up an account, you will Contact:
need to:
Liz Jensen
• Provide your account # located on
invoice
liz.jensen@uniform.
• Provide current purchase order
aramark.com
number
• Confirm effective date for change
in payment method
• Notify the Buyer in Purchasing that
you have changed your payment
method and the effective date.
The Buyer will update the order in
PAS to reflect this change.
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Introducing
the new Vendor
Registration Form
12
$3300 Phase I Results
Migration of Small Dollar Transactions
from PAS to eCommerce
7,000
Phase I small dollar
6,000
transition implemented
5,000
July 1, 2009 resulted in
# of Tranxs
more than a
$3,300 limit goes into effect 07/01/09.
4,000
Small Reqs
3,000
50% reduction
2,000
in PAS Transactions
1,000
40148
40118
40087
40057
40026
39995
39965
39934
39904
39873
39845
39814
39783
39753
39722
39692
39661
39630
39600
0
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$3300 Phase II Roll Out
Phase II recommendation:
tighter controls and targeted “opportunities”
Internal training
Supplier
involvement
Campus
department
outreach
More manageable data allows focused analysis
14
Exceptions to
the Small
Dollar
Guidelines:
15
Lean Furniture Project
Lean Overview
Furniture Buying at UW
Who
• 5 Major Processes
Current State Map
What
• Value Stream
Future State Map
•
Why
Gap / Action
•
16
Lean Furniture Project: Value
Stream Map
17
Lean
Furniture
Project
Typicals
Kit
Visibility
/ Checkins
Benchmark
Furniture
Procurement
PDCA
–
Action Items
Dealer /
Designer
Checklist
Improve /
Expand
‘Tracker’
More eP
Furniture
Contracts
18
Lean Furniture Project
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The Procurement Customer Service
team is now trained to take your
calls relating to:
- eProcurement
- Procard
- Purchasing
- Accounts Payable
- and MyFinancial Desktop!
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Contact information:
Procurement Customer
Service
• pcshelp@uw.edu
/
543-4500
eProcurement
• eprocure@uw.edu
/
685-3558
ProCurement Card
• procard@uw.edu
/
543-5252
/
543-7171
/
543-8056
Corporate Travel Services • uwcts@uw.edu
Strategic Sourcing
• chelm@uw.edu
Purchasing Services
• mconley@uw.edu
MyFD
• myfdhelp@uw.edu
/
/
543-4211
543-3877
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