The Policies and Procedures of
the IEEE 802 LMSC
15-March-2004
Presenter

Matthew Sherman, Vice-Chair IEEE 802
matthew.sherman@baesystems.com
Purpose

Review “Rules” of IEEE 802

Formally called Policies and Procedures
(P&P) of IEEE 802 LAN/MAN Standards
Committee (LMSC)
Background
The Standards Process

EMS presentation from 1-July-03
provides good overview

http://grouper.ieee.org/groups/802/802_tut
orials/july03/EMS_Tutorial_Presentation_Fi
nal.pdf
IEEE 802 in the IEEE Hierarchy
IEEE Inc.
Standards
Association
Board of Governors
- policy
-fiscal oversight
Computer
Society
Staff
-publishing
-ballots
-support
-traning
Standards Board
-PARs
-Standards
- Patents
Review
Committee
New Standards
Committee
Drafts
PARs
IEEE 802
LAN/MAN Standards Committee
Standards Activity
Board
- rules
- press releases
- rules
IEEE 802 Organization
Executive Committee (EC)
LMSC
EC Study
Groups
Working
Groups
Technical
Advisory
Groups
Working
Group
WG Study
Groups
Task Groups
or
Task Forces
Standing
Committees
IEEE 802 Executive Committee (EC)
CHAIR
Paul Nikolich
APPOINTED OFFICERS
1st VICE CHAIR
Geoff Thompson
WORKING GROUP/TAG CHAIRS
802.1 WG
BRIDGING/ARCH
Tony Jeffree
802.3 WG
CSMA/CD
Bob Grow
802.11 WG
WLAN
Stuart J. Kerry
2nd VICE CHAIR
Mat Sherman
802.15 WG
WPAN
Bob Heile
802.16 WG
BWA
Roger Marks
802.17 WG
ResPackRing
Mike Takefman
TREASURER
Bill Quackenbush
802.18 TAG
Radio Regulatory
Carl Stevenson
802.19 TAG
Coexistance
Steve Shellhammer
HIBERNATION
802.2 LLC (Dave Carlson)
802.4 Token Bus (Paul Eastman)
802.5 Token Ring (Bob Love)
802.9 ISLAN (D. Vaman)
802.10 Security (Ken Alonge)
802.12 Demand Priority (Pat Thaler)
802.20 WG
MBWA
Jerry Upton
802.21 WG
Handoff
DJ Johnston
DISBANDED
802.6 DQDB
802.7 Broadband TAG
802.8 Fiber Optic TAG
802.14 CATV
EXECUTIVE SECY
Buzz Rigsbee
RECORDING SECY
Bob O’Hara
Why are rules important?



Facilitate orderly conduct of business
Define the standards creation process
If not followed can lead to


Delays
Litigation
Where are the rules?


The “Rules” of IEEE 802 LMSC are called
Policies and Procedures (P&P)
The LMSC P&P can be found at


http://grouper.ieee.org/groups/802/devdocs.html
Other key documents

Referenced on web site for LMSC P&P


IEEE 802 LMSC (Chair’s) Guidelines
Referenced by LMSC P&P
The LMSC P&P
Sections






OVERVIEW
LAN MAN STANDARDS COMMITTEE PLENARY
LMSC EXECUTIVE COMMITTEE
LAN MAN STANDARDS COMMITTEE (LMSC)
LMSC STANDARDS DEVELOPMENT GROUPS
LMSC SESSIONS
PROCEDURES
1 USE OF LMSC FUNDS
2 PROCEDURE FOR PARS
3 PROCEDURE FOR COORDINATION WITH OTHER STANDARDS BODIES
4 PROCEDURE FOR COMMUNICATION WITH GOVERNMENT BODIES
5 PROCEDURE FOR LIMITING THE LENGTH OF THE IEEE LMSC
EXECUTIVE COMMITTEE MEETINGS
6 POLICY FOR DISTRIBUTION OF NEW IEEE LMSC STANDARDS
PUBLICATIONS
7 IEEE LMSC DOCUMENT NUMBERING PLAN
8 PROCEDURE FOR PROJECT MANAGEMENT
9 PROCEDURE FOR ESTABLISHING A DIRECTED POSITION
10 PROCEDURE FOR CONDITIONAL APPROVAL TO FORWARD A DRAFT
STANDARD
1) Overview
Reviews organization of 802
Provides order of precedence:


Treasurer
1
2
3
4
New York State Not-for-Profit Corporation Law
IEEE Certificate of Incorporation
IEEE Constitution
IEEE Bylaws
Indicates
IEEE Policies
recommended
IEEE Financial Operations Manual
reading
IEEE Board of Directors Resolutions
IEEE Standards Association Operations Manual
IEEE-SA Board of Governors Resolutions
IEEE-SA Standards Board Bylaws
IEEE-SA Standards Board Operations Manual
IEEE CS Constitution
IEEE CS Bylaws
IEEE CS Policies and Procedures, Section 11
IEEE CS Board of Governors Resolutions
IEEE CS SAB Policies and Procedures
LMSC Policies and Procedures
Working Group / Technical Advisory Group Policies and
Procedures
Robert’s Rules of Order Newly Revised (Latest Edition)
2) The Plenary

Briefly defines format for LMSC Plenary
sessions and meeting

NOTE:

A session is the entire period of time between the
Opening EC plenary meeting and the Closing EC
plenary meeting




A session may have substantial breaks during which no
meetings occur
EC meetings while outside these bounds are generally
considered part of the session
If a WG adjourns they END their session
A meeting is a single substantially contiguous period
of time without any large breaks


Yes health breaks are allowed!
If you recess your meeting ends but session continues
3) The Executive Committee

Function


Membership



Observers are allowed
Ask chair to speak
P&P Revisions


At meetings and between meetings
Meetings


Every even numbered year in March
Voting Rules


Who is a member and how they become a member
Reaffirmation


Charter groups, initial chairs, proc / tech advice on charter
Long and drawn out
Appeal and Complaint Process

You do have recourse!
4) LAN/MAN Standards Committee



Very loosely defines the LMSC
Very brief
Requires updating
5) LMSC Standards Development
Groups

Defines WG Rules



Defines TAG Rules


Role of Chair / Election / Authority / etc.
Membership & Voting
Similar to WG
Defines SG Rules

ECSG


WGSG


Created directly by EC
Created by WG
Both generally create PARs

EC Decides placement of PARs
6) LMSC Sessions


Plenary Sessions
Interim Sessions



Session hosts / fees
Financial reporting
Registration Policy
Procedures
Treasurer
SG
TG/TF
1 USE OF LMSC FUNDS
2 PROCEDURE FOR PARS
3 PROCEDURE FOR COORDINATION WITH OTHER STANDARDS
BODIES
4 PROCEDURE FOR COMMUNICATION WITH GOVERNMENT
BODIES
5 PROCEDURE FOR LIMITING THE LENGTH OF THE IEEE LMSC
EXECUTIVE COMMITTEE MEETINGS
6 POLICY FOR DISTRIBUTION OF NEW IEEE LMSC STANDARDS
PUBLICATIONS
7 IEEE LMSC DOCUMENT NUMBERING PLAN
8 PROCEDURE FOR PROJECT MANAGEMENT
9 PROCEDURE FOR ESTABLISHING A DIRECTED POSITION
10 PROCEDURE FOR CONDITIONAL APPROVAL TO FORWARD A
DRAFT STANDARD
Procedure 2
PROCEDURE FOR PARS






Drafting guidance
5 Criteria
Plenary session process
Copyright Acknowledgment
Submission to NESCOM
Withdrawal process
Procedures 3
PROCEDURE FOR COORDINATION
WITH OTHER STANDARDS BODIES




IEEE 802 Communications
WG / TAG Communications
Liaison Letters
Informal Communications
Procedures 9
PROCEDURE FOR ESTABLISHING A
DIRECTED POSITION

Forces Chair to represent WG
position to EC on specific issue


Chair may present own / other views
as well
Infrequent use for critical issues
Procedures 10
PROCEDURE FOR CONDITIONAL APPROVAL
TO FORWARD A DRAFT STANDARD



Forwarding draft to Sponsor ballot /
REVCOM contingent on pending WG
/ LMSC (Sponsor) ballot
Stringent process
Many conditions
The P&P
Today and Tomorrow
SA Model P&P

SA now has model P&P



http://standards.ieee.org/guides/sponsmod.
html
Format of 802 P&P established long
ago
Initiating process to revamp P&P
Backlog of P&P Revisions


Many revisions desired for P&P
Typically run 2-3 revisions per plenary
cycle


Can’t keep up with the work load
Looking at ways to improve throughput
Current P&P Revision Process
IEEE 802
Plenary Session
Must come from WG/TAG
or EC member
Out of
Session
2/3 Vote
Yes
Send to
Letter Ballot
?
Present
Proposed
Revision to EC
No
1/3 Vote
Further Study
Based on EC
Comments
Yes
Assign to
Further Study
?
Out of
Session
IEEE 802
Plenary Session
2/3 Vote
Initiate Letter
Ballot
At least 30 days
In length
Comment
Resolution
Approve
Revision
?
Yes
Revision
Effective at
End of Session
No
Initiate at least
30 days prior to
Next plenary
Session
Notify CS SAB
Identify any
Conflicts with
CS SAB P&P
No
Rejected
Yes
Withdrawn
CS SAB
Rejects
?
No
Typical successful P&P revision takes 4 months to accomplish!
Revision
In Effect
Spare Slides
IEEE 802 Organization
LMSC
Study
Group 1
Executive Committee (EC)
EC Study
Group 1
EC Study
Group 2
EC Study
Group N
Technical
Advisory
Group 1
Working
Group 1
Technical
Advisory
Group 2
Working
Group 2
Technical
Advisory
Group N
Study
Group N
Task
Group 1
Task
Group N
Standing
Committee 1
Working
Group N
Standing
Committee N
Mommy, Where do Standards come from?
Standards Association Standards Board
Procedural
NesCom
STANDARD
RevCom
DRAFT
Technical
PAR
IEEE 802
SPONSOR GROUP
Passage Requires 75%
or greater approval
(Typically 95% Needed)
DRAFT
Procedural
IEEE 802 Executive Committee
PAR
Technical
Idea for standard or
improved standard
AD_HOC GROUP
DRAFT
WORKING GROUP
PAR
DRAFT
STUDY GROUP
TASK GROUP
PAR – Project
Authorization Request
(Includes 5 Criteria)
Sponsor Ballot Process
Working Group ballot
process typically based on
Sponsor ballot process
IEEE Standards Organization
IEEE
IEEE Standards Association
IEEE Standards Board
(Standards) Sponsors
IEEE
Society or
Council
Technical
Committee
IEEE
Society or
Council
Standards
Committee
IEEE
Society or
Council
Standards
Coordinating
Committee
Standards
Coordinating
Committee
(SCC)
Any of
the prior
SubCommittee
IEEE 802 LMSC sponsors standards as a Sub-Committee of a Standards
Coordinating Committee within an IEEE Society (the Computer Society)
Sponsor Organization
Sponsor
Sponsor Balloting Groups
Standards Development Groups
Balloting Group 1
Working Group 1
Balloting Group 2
Working Group 2
Balloting Group N
Working Group N
Working Group is a term typically used to describe Standards Development
Groups. It is specifically used within the Computer Society. Other terms are
also used to reference “Standards Development Groups” within IEEE 802
Get slide used in 802 introduction
IEEE 802 in the IEEE Hierarchy
IEEE Board of Directors
IEEE Standards Association
(IEEE SA)
IEEE Technical Activities Board
(IEEE TAB)
IEEE Computer Society (IEEE CS)
Includes SAB + all WG
Chairs within IEEE CS
IEEE CS Standards Coordinating Committee
IEEE CS Standards Activities Board (SAB)
Project 802 LAN MAN Standards Committee (LMSC)
LMSC Executive Committee (EC)
Sponsor Balloting Groups
Standards Development Groups
Ballot Group 1
You are here!
Ballot Group 2
...
Ballot Group N
All these entity have
rules that 802 must follow