Enrollment Management and Student Success Committee
(EMSSC)
Meeting Notes
December 04, 2008
Attendees:
Jose Alamillo
Harley Baker
Gary Berg
Damon Blue
Joanne Coville
Amy Denton
Harvey Baker
Nancy Gill
Guest: Lisa Racine
Beth Hartung
Tiina Itkonen
Steve Lefevre
Tracie Matthews
Trudy Milburn
Alexandra Mitchell
Nelle Moffett
Dawn Neuman
Sean Kelly
Damien Pena
Sue Saunders
Ginger Reyes
Gregory Sawyer
Jane Sweetland
Ashish Vaidya
Dan Wakelee
Michael Williams
Jun Zhao
Absent:
Dennis Muraoka
Meeting Notes:
1) Summary of December 1 Chancellor’s Meeting (Neuman/Sweetland)
The Chancellor’s office called an emergency enrollment planning meeting. Dawn,
Ashish, Dan, Ginger, and Jane attended and presented the PowerPoint “Making
Enrollment Management Policy Work”. The CSU is reducing enrollment in 09-10 by
10,000 students.
a. Campus allocation of exceptions have been reduced by 50%. CSUCI
typically does not reach the allocation. This year exceptions will be
limited to those required by EOP and Disability Accommodations.
b. Campuses will be penalized for exceeding target.
c. Campuses may declare impaction by campus or by major. without
demonstrating trending. It was emphasized that this is a very fluid
conversation and Cabinet will be reviewing our options.
d. If we do declare impaction, our local area students (Ventura County, Las
Virgenes School district, Santa Barbara south of Gaviota) do not need to
meet impaction criteria.
e. CSUCI closed to freshmen on midnight November 30. We will remain
open to transfers until mid-January. We can admit to a waitlist and select
students to be enrolled in particular majors.
f. Almost every campus freshman applicant pool is down this year due to
early closure; possibly due to the economy.
g. Except impaction, CSUCI already uses all tools made available by the
Chancellor’s Office. CSUCI is the only campus to require an in-progress
transcript to complete the application. Approval for this was received
several years ago as we do not have the technology or personnel capacity
to evaluate all applicants.
2) Current Enrollment Picture – from admission through graduation (Reyes/Blue)
Admissions: Ginger presented an analysis of the Fall 2009 applications by first and
second month of the priority filing period and by region/non-region/grade point
average.
a. The majority of first time freshmen wait till November to apply.
b. 20% came from local area.
c. Grade point average admitting of self report – large increase in November.
d. Developing an admission queue: internally we can admit regional students
first then move to non-region. Because we do not require test scores from
students with 3.0+ GPA’s we can admit all students in that category on
self-report. If we decide to declare impaction, this process would work as
well.
i. Action: Committee recommends admitting to the region first;
outside the region starting with students on self-report second.
e. Transfer Analysis: we received 505 in October, 1368 in November, 38 so
far in December. Nursing is closed at 354 applications. Majority of these
applicants are from our service area.
Graduation: 310 applied to graduate in fall 2009; 506 for spring. Damon showed
distribution of majors by program. Rate is comparable to last year.
f. Discussion about facilitating graduation for students with high unit loads.
Campus needs to review to see if it is an issue. About 160 are over 140
units. Nationally 5 years to graduation is nearing the norm as students
work etc.
g. Policy changes – walking versus graduating – we need to communicate
our new policies about how many units you can have left in order to walk.
3) Student Success Initiatives (Moffett/Blue)
Institutional Research: 2 different ways we are looking at our leavers
a. NSLC: Asking the question: where did they go, which other institution did
they wind up at.
b. Non-continuing student survey sent to 380 students. From fall 2007 – fall
2008, 179 freshmen and 213 transfers did not return to CSUCI. Received
less than 10% response (31 students). What was the most important reason
for not coming back? 23% life and family, 23% say major was not
available; 19% did not see a fit here; 6% was cost or financial aid reasons.
How did experience match with expectation 71% agreed, 19% said it was
easier. Some felt not welcome, mentioned cliques. 24% faculty support,
42% said better than expected. 55% what expected, 26% said it was better.
c. Reasons for not coming back also were: CSUCI was not what they
expected. What doing now? 45% went to 2-4 year college, working or
family obligation or other.
d. Is 31 student survey valid? It gives us some information. We are going to
do it on a regular basis. Marketing is also doing a survey, which closes this
Friday. We do not yet have an exit survey for all students.
Registrar’s Office: encouraging students to declare a major: 237 undeclared majors; 15
of these have over 60 units. The Registrar’s office implemented the recommended Early
Warning system:
i. Sent early warning (at 48 units) to 25 students–
ii. put a hold on students (at 75 units) 6 students.
iii. Others who should be involved is Counseling, FA, Advising,
Academic Programs. Did these 25 change majors or were they
truly undeclared? For undeclared could we use stronger language
perhaps say they have to come in for a counseling.
iv. Discussion about impact on majors of students not declaring, but
expecting classes to be available.
4) Sophomore Experience: (Milburn) The Chancellor is funding sophomore
experiences; if you want to be part of building this in the spring, contact Trudy.
Next Meeting: Sage Hall downstairs presentation room
Future Topics: Coordinating Efforts to become a Title 5 HSI; Proposal for Early Alert