TENURE AND PROMOTION DOSSIERS FOR FALL 2016 SUBMISSION
(September 2017 effective date)
Applicant Instructions: Once I have created your folder, I will send you a link with the subject line:
“Susan Fitzgerald has shared some resources with you”. You should copy that link and open it.
Open and bookmark your dossier folder in UMdrive:
1.
2.
3.
4.
5.
6.
Open your internet browser.
Login with your uuid and password (same as your email)
Click on ‘Bookmarks’ in gray bar near the top of the screen.
Select ‘Bookmark this folder.”
In the ‘Bookmark Name’ field, type whatever you want to name your bookmark (e.g. My Dossier).
Click OK.
Please bookmark your dossier NOW and test your access to upload documents. If you have any access
problems contact Susan Fitzgerald immediately.
Upload your documents into your dossier folder according to the Table of Contents provided at the end of
this document. Be sure to use the numbering system provided.
Additional Resources
1) If you need copies of Annual Evaluations from previous years, contact Debra Turner
(dmturner@memphis.edu) in CAS. For candidates applying for Promotion to Full Professor, you
need only provide information since your Tenure and Promotion date.
2) Tenure and Promotion forms are available online.
T & P Appointment History:
http://www.memphis.edu/aa/resources/facres/tenurepromotion/index.php
SETE Summary http://www.memphis.edu/aa/resources/facres/tenurepromotion/index.php
SIRS Summary http://www.memphis.edu/aa/resources/facres/tenurepromotion/index.php
Ignore the Recommendation Form link on the website. That form is uploaded by the Department Chair,
not the applicant.
3) Sete/SIRS reports are available on the Provost’s website at
http://www.memphis.edu/aa/resources/facres/tenurepromotion/index.php
4) Your University CV is available on the Provost’s website at
http://www.memphis.edu/aa/resources/facres/cvinfo/index.php.
You must use the University CV format.
5) When you have completed your dossier and are ready for departmental review to begin, NOTIFY
YOUR DEPARTMENT CHAIR. There is no automatic notification in the system. Your department
sets the deadline for you to be finished.
File Extensions
Umdrive will accept files saved with a wide variety of extensions. However some file extensions work
better than others for reviewers.
Good Extensions
.pdf
.doc
.docx
.jpg
.xlsx
.xls
Bad Extensions
.htm
.html
.tif
Table of Contents
Table of Contents
Responsibility for
Uploading
Department
1.1 Recommendation Signature Page
1.2 Appointment History Form
1.3 Early Tenure memo or Stop the Clock memo
Applicant
Applicant
2.1 Statement from the Dean
2.2 Statement from the College/School Committee
3.1 Statement from the Department Chair/Area Head
3.2 Statement from the Department/ Area Committee
4.1 A External Review Letter
4.1 B External Review Letter
4.1 C External Review Letter
4.1 D External Review Letter
4.2 Summary of Credentials of External Evaluators
Dean’s office
Dean’s office
Department
Department
Department
Department
Department
Department
Department
4.3 Copy of Solicitation Letter to External Evaluators
Department
5.1 Initial Appointment Letter
Applicant
5.2 A Annual Evaluation
Applicant
5.2 B Annual Evaluation
Applicant
Tips
Scan and upload signed
form. Must have dept
chair and committee
chair signatures.
Form is online
If you need this,
contact Susan
Fitzgerald.
scan
scan
scan
scan
Use format in Faculty
Handbook or Provost’s
page
Use format in Faculty
Handbook or Provost’s
page
Scan
Add as many 5.2’ s as
needed.
Scan and upload.
5.2 C Annual Evaluation
Applicant
5.2 D Annual Evaluation
5.2 E Annual Evaluation
5.3 Mid-tenure Evaluation Statement by Department
Applicant
Applicant
Applicant
5.4 Mid-Tenure Evaluation Statement by Chair
6.1 Instruction: Summary of Teaching
Responsibility/Philosophy
6.2 SIRS Summary sheet
Applicant
Applicant
scan
Applicant
6.3 SETE Summary Sheet
6.4 Peer Evaluations of Teaching
Applicant
Applicant
6.5 Teaching Honors and Awards
Applicant
Form online; newer
faculty may not have
SIRS
Form online
Only if department
provides these; do not
solicit from friends and
students
List, no copies of
certificates, letters,
etc.
7.1 Research/Scholarship/Creative Activity: Brief
Summary of Accomplishments & Plans
7.2 Internal Grants and Contracts
Applicant
7.3 External Grants and Contracts
Applicant
7.4 Peer Evaluations of Research/Scholarship/Creative
Activity
Applicant
7.5 Honors and Awards
8.1
Service/Outreach/Advising/Mentoring/Administration:
Brief Summary of Responsibilities and
Accomplishments
8.2 Internal Grants and Contracts
8.3 External Grants and Contracts
Applicant
Applicant
8.4 Peer Evaluations of
Service/Outreach/Advising/Mentoring/Administration
8.5 Honors and Awards
Applicant
9.0 University Curriculum Vitae
10.1 List of Supplemental Materials
Applicant
Applicant
Applicant
Mark out your SSN on
old forms!
scan
List, do not attach
copies of proposals,
award letters, etc.)
List, do not attach
copies of proposals,
award letters, etc.)
Only if department
provides these; do not
solicit from friends and
students
Applicant
Applicant
Applicant
Optional. Many
people will not have
10.2., S.3, etc. Supplemental Materials
Dean’s office contacts
CAS
sftzgrld@memphis.edu
Scates Hall 103 901-678-2251
dmturner@memphis.edu
Scates Hall 107D 901-678-5449
Applicant
supplemental
materials.
Optional. Many people
will not have
supplemental
materials. Hard copies
of supplemental
materials may be
housed in department
OR electronic copies
may be uploaded here.