Blueprint Training
Presentation:
Time Entry &
Equipment
October 31, 2006
Project Goals
Implement SAP Plant Maintenance system
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Provide integration with Finance, HR, and Materials
Allow enhanced scheduling and planning for work assignments
Provide work scheduling as well as management reporting tools
Accommodate the use of mobile technology to reduce paperwork
Accommodate the use of GIS with SAP
 Improve automated updates to customers about the status of work
 Implement a Preventive Maintenance system for buildings, areas, and
equipment
 Utilize standard SAP functionality to collect utility usage and cost
information for recharge calculations
Time Entry
The Maintenance Process
Identify the Work
Plan the Work
Do the Work
Preventive Maintenance
History/Analysis
Record What was Done
The Maintenance Process
Identify the Work
Web Request
Phone Call
Plan the Work
Priority / Dates
Labor Required
Do the Work
Parts Issued
Purchase Reqs
Parts
Preventive Maintenance
Procedures
History/Analysis
Technical History
Schedules
Record What was Done
Hours Worked
Breakdowns
Comments
Costs
Codes
The Maintenance Process
Identify the Work
SAP Notification
Plan the Work
SAP Work Order
Do the Work
SAP Goods Issue
SAP Purchase
Order
Preventive Maintenance
SAP Task List
History/Analysis
UK Business
Warehouse
SAP Maintenance
Plan
Record What was Done
SAP Order
Confirmation
How is Time Worked Entered using SAP Plant
Maintenance?
Order Completion Confirmation
 A completion confirmation captures the time worked (start time, stop
time)
 Labor hours are calculated from these start and stop times
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Overlapping times are not allowed
There is an indicator that the work is complete
There is a text field for the worker to record notes or comments
The labor hours are transferred to the CAT2 time sheet for that
employee
Time Entry
Time Entry
Time Entry
Time Entry
Time Entry
Time Entry
Equipment
What is Equipment in SAP Plant Maintenance?
An equipment is a uniquely identifiable object
 You can install it
 You can maintain it separately from maintaining the building or room in
which it is installed
 You can remove it
SAP keeps history of the maintenance of that equipment regardless of
where it is installed.
Nameplate and technical information are stored with the equipment
master record.
Preventive maintenance may or may not be scheduled for an equipment.
Equipment
Equipment
The equipment
number may be
entered directly
or found from a
list.
Equipment
Equipment
Equipment
Equipment
Equipment
For More Information:
Ben Crutcher: ben@email.uky.edu
IRIS Webpage: www.uky.edu/IRIS/