University of Kentucky
Hazard Mitigation Plan Update
Draft Plan Review Meeting
March 31, 2015
Chief Joe Monroe
UK Police Department
Captain Tom Matlock
UK Crisis Management and Preparedness
Laurel Wood
Business Continuity Coordinator
R. Josh Human
Director
Andrea S. Pompei Lacy
Project Manager
Agenda
1. Planning Process
2. Risk Assessment
3. Mitigation Strategy
4. Plan Maintenance
Plan Development Timeline
1.
2.
Risk
Assessment
Mitigation
Strategy
Fall 2014
3.
4.
Plan Review
Plan
Adoption
Spring 2015
Agency and Public Involvement
Steering Committee Meetings
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


Kick-off meeting
Introducing hazard vulnerability
Developing a mitigation strategy
Draft plan review
Individual Stakeholder Meetings
 Data collection
 Mitigation Strategy
 Plan Maintenance
Public Information: Web Page
http://www.uky.edu/EM/hazardmitigationplan.html
RISK ASSESSMENT
Risk Assessment
Requirement:
• What damage could
occur?
• What is the history of
hazards at UK?
• Where are our assets?
• Where are our
vulnerabilities?
Hazards Identified for the 2015 HMP
Severe Storm
Tornado
Winter Storm
Hailstorm
Flood
Extreme Heat
Drought
Karst/Sinkhole
Earthquake
Wildfire
Mine Subsidence
Landslide
Dam Failure
Hazards Identified for the 2015 HMP
Based on the best available input, vulnerability to
natural hazard events was calculated with the top
hazards for insured losses as:
Extreme Temperature: $486,404;
Severe Storm:
$293,906; and
Flooding:
$48,516.
Risk Assessment
Includes 3 parts/sections…..
 Identify Hazards
Hazards that could affect UK
 Profile Hazards
Historic events that affected UK
 Assess Vulnerability
Identified areas based on
exposure (assets) and risk.
What data is used to determine Vulnerability?
Vulnerability Score = Exposure Score + Hazard Score
Exposure:



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
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Critical facilities
Building Replacement Values
Building Content Value
Building Condition
Hazardous Materials
Animal Counts
Population
Hazard:
 Hazard occurrences
 Insurance Data
 Staff Identified
 Hazard losses
 Insurance Data
 Staff Identified
 Geographic extent
 State Plan Grid Data
Exposure Score
Is the sum of the following 7 weighted variables….
1. Population Score (30%)
Data derived from 3 sources. System wide identified population (49,129), Staff (23,330
97% located 22,598), Students (18,011) and Housing (8,527)
2. Building Value Score (20%)
Insurance replacement costs from EBARS and if no entry in EBARS we used State
insurance database from UK Risk Management
3. Building Content Score (20%)
Insurance content value (EBARS)
4. Critical Facilities Rank (10%)
Stakeholders identified 24 facilities
Exposure Score
Is the sum of the following 7 weighted variables….
5. Building Condition Score (10%)
Data derived from EBARS, if no EBARS entry assumed bad condition
6. HAZ/MAT Score (5%)
Data derived from Occupational Health & Safety CHEMATICS (Chemicals),
Environmental Health & Safety (Fuel) and Physical Plant (Fuel)
7. Animal Score (5%)
Division of Animal Laboratory Services
Data Sources for Hazard Scores
Hazard Type
Data Source
Dam/Levee Failure
State Hazard Mitigation Plan “Hazard Score” grids
(KDOW Dam Points and Inundation)
Drought
State Hazard Mitigation Plan “Hazard Score” grids
(U.S. Palmer Drought Severity Index data)
Earthquake
State Hazard Mitigation Plan “Hazard Score” grids
(PGA and Soil Types)
Extreme Temperature State Hazard Mitigation Plan “Hazard Score” grids
(Sheldus County level loss and occurrence data)
Flood
33% Flood Count (Stakeholder), 33% Flood Damages
(Stakeholder), 33% State Hazard Mitigation Plan
“Hazard Score” grids (DFIRM Area and SRL/RL
Properties)
Hailstorm
50% Hail Count and 50% State Hazard Mitigation
Plan “Hazard Score” grids (NWS/NOAA radar 25 mile
radius calculation)
Data Sources for Hazard Scores
Hazard Type
Data Source
Karst/Sinkhole
33% Sinkhole Count (Stakeholder), 33% Sinkhole
Damages (Stakeholder), 33% Karst “Hazard Score”
grid from SHMP (Data from KGS Karst and Sinkhole
layers)
Severe Storm
33% Sinkhole Count (Stakeholder), 33% Sinkhole
Damages (Stakeholder), 33% Karst “Hazard Score”
grid from SHMP
Tornado
State Hazard Mitigation Plan “Hazard Score” grids
(NWS/NOAA radar 25 mile radius calculation)
Severe Winter Storm
33% Winter Storm Count, 33% Winter Storm
Damages, and State Hazard Mitigation Plan “Hazard
Score” grids (Sheldus County level loss and
occurrence data)
Data Sources for Hazard Scores
Hazard Type
Mine Subsidence
Data Source
Wildfire
State Hazard Mitigation Plan “Hazard Score” grids
(USGS NLCD Land Cover and KDF fire points)
Landslide
33% Count (Stakeholder), 33% Damages
(Stakeholder), 33% Landslide “Hazard Score” grid
from SHMP (USGS and KGS layers)
State Hazard Mitigation Plan “Hazard Score” grids
(AML)
Calculating the Scores
Step 1:
Each building received an rank from 0 - 1
1 = highest value
0 = lowest value
Composite Exposure Score:
All of the data was classified into 4 categories using the Natural Breaks
classification choice (which breaks data into like classes)
Severe
High
Moderate
Low
Mapping Your University’s Hazard Vulnerability
Identifying vulnerable
properties
Target project areas
Use assessment results
to drive other planning
initiatives.
Extreme Temperature Vulnerability
(North Campus)
Extreme Temperature Vulnerability
(South Campus)
Severe Storm Vulnerability
(North Campus)
Severe Storm Vulnerability
(South Campus)
Flood Vulnerability
(North Campus)
Flood Vulnerability
(South Campus)
MITIGATION STRATEGY
Mitigation Strategy
What are our mitigation goals and actions?
How will the Plan be integrated into planning
mechanisms?
Mitigation Strategy
Guides the selection of activities to mitigate and reduce
potential losses based on the risk assessment.
Our Strategy contains:
1. Goals
2. Action Items
Components of a Mitigation Strategy
Goals:
What long-term outcomes do you want
to achieve?
Action Items:
What specific actions will the university
take to reduce risk to hazards?
Action Plan:
How will the actions be prioritized and
implemented?
Mitigation Goals
1. Protect lives
2. Protect Property
3. Policies and Practices
4. External Partnerships
5. Education and Outreach
GOAL 1
Protect lives and reduce
injuries from hazards and
threats.
GOAL 1: Protect Lives
• Construct Retention and
• Evacuation Support Kits
channel modification
projects
• Identify NWS approved
shelters in new and existing
buildings
GOAL 2
Protect university property,
organizational information,
and research from hazards
and threats.
GOAL 2: Property Protection
• Install lightning protection • UK/Nicholasville Road
Flood Mitigation Project
• Connect 4-H camps to
sewer lines
• Alumni Drive Culvert
Replacement
• Assess structural
conditions of buildings
GOAL 3
Enhance existing,
or develop new University policies
and practices that are designed to
reduce damaging effects from
hazards and threats.
GOAL 3: Policies and Practices
• Building emergency action
plans
• Require incorporation of
emergency instructions into
campus policies.
• Create and enforce university
design and construction
standards
• Establish guidance for
Student Affairs to manage
hazardous events.
GOAL 4
Build stronger partnerships
between government, educational
institutions, business, and the
community.
GOAL 4: Partnerships
• Assign member of UK
• Encourage incorporation of
committee to other hazard
educational materials into
workgroups
school education programs
GOAL 5
Build disaster preparedness
through mitigation education
and outreach.
GOAL 5: Education and Outreach
• Maintain C-CERT
• Educate on personal
preparedness
• Build more awareness of
UK Alert
• Develop baseline
informational materials on
shelter recommendations.
HOW WILL WE MAINTAIN OUR PLAN?
Mitigation Planning
Workgroup
UK Mitigation Plan
Website
Peer Learning/
Training
CHAMPS
System
HOW WILL WE MAINTAIN OUR PLAN?
Mitigation Planning
Workgroup
• Meet on a routine basis
• Review disaster management activities
• Discuss improvements to policies and procedures
• Report on progress with mitigation plan and disaster management
HOW WILL WE MAINTAIN OUR PLAN?
• Attending trainings,
keep informed of
progress in statewide
mitigation – Adapt
plan accordingly
Peer Learning/
Training
• Network with other
in-state universities
for resource sharing
to improve evaluation
methods of plan.
HOW WILL WE MAINTAIN OUR PLAN?
UK Mitigation Plan
Website
HOW WILL WE MAINTAIN OUR PLAN?
• Keep inventory of
university buildings
• Record damages
• Search for funding
opportunities
• Submit preliminary
application,
Mitigation Action
Form (MAF) for
FEMA funding.
CHAMPS
System
Next Steps:
• Review Draft Plan
• Provide feedback
by April 16
• Go Cats!