AGREEMENT BETWEEN
THE ___________________________________
and
THE UNIVERSITY OF KENTUCKY
Lexington, Kentucky, U.S.A.
___________________________________________________________________________
ARTICLE 1: FACULTY MEMBER EXCHANGES
1. The primary purpose of this agreement is to establish a reciprocal faculty exchange program
between the University of ____________, (City), (Country), and the University of Kentucky,
Lexington, Kentucky, United States of America, to be initiated with effect from the date of this
agreement. This agreement applies to all Colleges, Faculties, Schools, Departments or other
subdivisions of both institutions and their affiliated bodies.
2. Each year, the University of Kentucky and the University of __________ will each send one
of its faculty members as an exchange scholar to the other institution for one semester (sixteen
weeks) to engage in scholarly activities, subject to mutual agreement, available expertise, and
available funding.
3. The disciplinary affiliation or expertise of the exchange scholars do not need to match.
4. Exchange scholars must be members of the faculty of the sending institution, must hold the
highest earned degree in their discipline, and must have satisfactory command of the language
of instruction at the receiving institution. The University of Kentucky is responsible for
verifying the qualifications of all faculty; thus, exchange scholars who will have teaching
responsibilities at the receiving institution are required to submit documentation of their
qualifications to teach. Such documentation may include the following: a curriculum
vitae/resume, transcript of courses for the earned degree, related work experience in the field,
licensure or certifications, demonstrated excellence in teaching or other demonstrated
competencies or achievements that attribute to effective teaching and student learning
outcomes.
5. Each institution nominates its own faculty member for participation, but final approval must
be based on mutual agreement between the sending and receiving institutions.
6. Nomination and selection to the Faculty Exchange Program shall be without regard to race,
sex, color, religion, sexual orientation, marital status, national origin, age or beliefs.
7. The sending institution shall continue to employ its respective faculty member during the
period of exchange and shall continue to pay his or her regular salary and benefits. The sending
institution will provide round-trip airfare for its faculty member. The exchange scholar must
obtain medical insurance coverage for the duration of the entire exchange as required by the
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receiving institution and receiving country regulations. The receiving institution shall have no
responsibility or liability for providing health care services or health care insurance for
exchange scholars.
8. If the exchange agreement involves teaching responsibilities, each exchange scholar
ordinarily will teach two courses at the receiving institution. The number of courses taught can
be changed by mutual agreement between the sending and receiving institutions. The dates of
the visit and the courses to be taught at the receiving institution will be decided by mutual
agreement between the sending and receiving institutions.
9. All exchange scholars will be expected to respect the culture, customs, laws and traditions of
the receiving country and, by accepting a place on the Faculty Exchange Program, agree to
abide by the Regulations, Rules and Statutes of the receiving institution and its governmental
entities.
10. The receiving institution shall assist exchange scholars with resources at its disposal to
create mutually productive research and teaching opportunities. It agrees to provide exchange
scholars with the students and facilities needed to teach as agreed upon, including, where
relevant, a classroom, office, clerical support, library access, and access to the university
computer network.
11. If the receiving institution determines that the exchange scholar’s teaching effectiveness is
deficient, as defined by published criteria, and after consultation between the parties responsible
for administering the Faculty Exchange Program (who are named in Article 3: Principal
Contacts for the Agreement), the receiving institution may relieve the exchange scholar of his
or her teaching responsibilities.
12. An exchange scholar may be returned home if relieved of his or her teaching
responsibilities or for violations of conduct considered serious by either institution, but only
after consultation between the parties responsible for administering the Faculty Exchange
Program. These parties are named in Article 3: Principal Contacts for the Agreement.
13. Accommodation for the exchange scholar will be arranged by the receiving institution.
14. The exchange scholar shall be responsible for obtaining any necessary passport and visas
and otherwise complying with all immigration laws and regulations of the receiving country.
The receiving institution shall cooperate in such efforts, but shall not have any responsibility to
assure the granting of any visas, permits, or approvals.
15. The obligations of each institution are limited under this agreement to the exchange of
faculty members and do not extend to partners or dependants. Expenses of accompanying
partners and/or dependants are the responsibility of the exchange scholar.
16. Should any faculty, staff and/or scholar collaboration result in any potential for intellectual
property, the parties shall immediately meet through designated representatives and seek an
equitable and fair understanding as to ownership and other property interests that may arise.
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Any such discussions shall at all times strive to preserve a harmonious and continuing
relationship between the parties. The University of Kentucky’s then current policy on the
ownership of intellectual property developed by faculty members will apply to exchange
scholars under this agreement.
17. Each institution shall maintain its own liability insurance or liability coverage in amounts
deemed appropriate for its operations or as required by law. Each institution shall provide
coverage insurance for negligent acts, errors or omissions and provide protection against bodily
injury or property damage claims.
18. While the institutions will attempt to maintain an even trading balance on an annual basis,
any imbalance at the end of the initial three-year period shall be resolved as follows:
a) If this agreement is to be renewed on the expiry of the initial three-year period, the
imbalance shall be corrected by adjusting the number of faculty members to be exchanged in
the following three-year period thereafter, unless otherwise agreed upon.
b) If this agreement is not renewed on the expiry of the initial three-year period, the
institution having hosted the larger number of faculty-member-semesters to that point shall be
entitled to rectify any existing imbalance within two years from the date of the expiry of the
initial three-year period of this agreement; and for this specific and sole purpose, this agreement
shall be deemed to be extended for a period of two years from such date of expiry.
19. The University of Kentucky and University of ____________ from time to time may agree,
with the terms to be negotiated in writing for each specific case, to allow University of
____________ to fulfill its obligations under the faculty exchange program by awarding a
specified number of full scholarships to University of Kentucky students to study at University
of ____________, in lieu of University of ____________’s sending exchange faculty members
to the University of Kentucky.
20. The University of Kentucky and University of ____________ from time to time may agree,
with the terms to be negotiated in writing for each specific case, to exchange faculty members
for one or two weeks in order to facilitate scholarly communication, to lecture, and to
participate in colloquia and seminars.
ARTICLE 2: TERMS
1. This agreement shall be in effect with the ____ academic year. The term of this agreement
shall be from _______ through ___________.
2. This agreement shall be reviewed, evaluated and adjusted, if needed, every three years.
3. It may be terminated, at the end of the academic year in progress, by either party, by official,
written notification duly signed by the appropriate officer of the notifying party. This written
notification to the other institution must be delivered before the end of October preceding the
beginning of the next academic year.
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4. In the event of the agreement not being renewed at the end of the initial three-year period,
whilst an exchange imbalance exists, the agreement shall be deemed to be extended for a period
of two years, from such date of expiry, for the specific and sole purpose of rectifying the
existing imbalance. Cf. Article 1: Faculty Member Exchanges, paragraph 18. a) and b) above.
ARTICLE 3: PRINCIPAL CONTACTS FOR THE AGREEMENT
1. At the University of Kentucky the responsible parties for administering this Faculty
Exchange Program will be the ____________________, or his/her designee.
2. At the University of ___________, the responsible parties for administering this Faculty
Exchange Program will be the ____________ or his/her designee.
Any agreement between the institutions on other matters of collaboration will be subject to
specific approval, and will be agreed by a further Agreement or Memorandum of Cooperation.
In witness whereof, the parties hereto have caused this agreement to be executed as of the date
of last signature, below.
UNIVERSITY OF KENTUCKY
***PARTNER INSTITUTION***
Susan Carvalho
Associate Provost for International Programs
***NAME***
***TITLE***
Date
Date
***NAME***
Dean, ***SPONSORING COLLEGE***
Date
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