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Anschutz Medical Campus HR Management meeting:
o Friday, March 6, 2015
o from 9:30-10:30
o ED2 South, L28-2201 (2nd floor)
Denver Campus HR Management meeting:
o Friday, March 6, 2015
o from 2:30-3:30
o CU Building, Room #440
MINUTES
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Welcome and introductions
Human Resources department staff updates
o Stephanie Perez has accepted a position with CSU.
o Ryan Untisz has been promoted to an HR Consultant in the Employment Services unit.
o The Operations unit welcomes four new staff: Dennis Evans and Melissa Flippin on the
Anschutz Campus, Jaella Rangel and Shala Massey on the Denver Campus, along with
Lauren Koester on the Denver Campus as a temporary staff to help bring the unit
current in their operations.
o Hannah Bandle will be leaving the HR department in June to join her husband who took
a position in Albany, New York.
Affordable Care Act for student employees
o A CU Denver | Anschutz DRAFT Student Employee Hours Administrative Policy has been
written and can be found with the March 2015 minutes on the HR web site. For policy
consistency across the university the CU Denver | Anschutz draft policy is consistent
with those adopted by the Colorado Springs and Boulder campuses and the System
office. Please provide Kevin Jacobs with feedback.
o In compliance with the Affordable Care Act the policy addresses student minimum
enrollment requirements along with exceptions for university regular benefit eligibility.
o Employee Services will be notifying students by letter of their eligibility. A new benefit
default to the exclusive plan will be in place to require action by students in order to
prevent double coverage and added expense to the university.
o Departments are responsible for benefit coverage of students even if the student
transfers to work in a different department.
FaST (Faculty and Staff Threat Assessment) Team
Jaella Rangel will be working with the team. During the time previous to her arriving it was
learned the calls forwarded from the FaST line did not have the messages forwarded so had not
been checked. The issue has been resolved for the future.
HR department goals for 2015
o The HCM (Human Capital Management) system will soon be replacing the People Soft
system. Taleo is a product of HCM that will replace JobsatCU with CUCareers. Other
products also included will be onboarding and competencies.
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The HR Employment Services will be working to develop for the HR Business Partners
clearer and more standardized roles, basic agreements and improved communication.
This process will include conversations with HR Business Partners.
o For recruitment and selection a written timeline is being established to help guide the
process.
Taleo Update
HR Staff and a few business partners completed some testing recently. We provided feedback
to Employee Services who are hoping to work through any glitches before we conduct further
testing with Business Partners. If you are interested in helping with testing, please contact
Florie Montoya.
HCM Update
Continuing work on position description profile creation. In the future, users will be able to pull
up general duties by job code vs. having to create job descriptions from scratch for university
staff positions. Job description information from PeopleAdmin environment will be fed into the
new system and will be available if needed. Classified duties will be populated from classification
specs from the State. In the new environment, users will not need to figure out how to navigate
the system to make a change. All actions will be initiated via a form. Once the form is complete
and is approved, the information will be updated in HCM. HR working group is currently
reviewing action/reason codes, security, earning codes including options for capturing multiple
components of pay. HR working groups will be able to test in the April through June
timeframe. Business Partners who would like to participate in testing will be able to do so
starting in July. If you are interested in helping with testing for HCM, please contact Florie
Montoya. We will go live with both Taleo and HCM on November 3, 2015.
One Year Search Waivers for Faculty
We are still gathering feedback and will not discontinue approval of these waivers until we have
identified other options. We need to have additional discussions with the School of Medicine as
the majority of current waivers in this category are in the School. We have discussed using
Visiting titles as a replacement for one year waivers.
Employment Services Reminders
Please use the revised templates for university staff offers letters located on the HR website
under Forms/Templates/Processes. Please do not use old versions.
Minimum Qualifications
We need your help to ensure that those you are appointing meet minimum qualifications for
waivers or searches. When you submit a request for a search waiver, please ensure that you
review the qualifications listed in the description and ensure that the resume for the person
who is being appointed documents their qualifications and they meet all minimum
qualifications. Also for searches, remind search committees that anyone who is recommended
for appointment must meet all minimum qualifications listed in the job announcement.
Temporaries
If you have a need for a temp, please contact Brooke Fitzpatrick. We are keeping a spreadsheet
of those who have expressed interest in temporary appointments. The list consists primarily of
retirees.
Appointments Previously Called Search Waivers
In the future, there will be a change to the way we process appointments for those who have
gone through a search process for other positions, who are being reinstated, or who are
promoting or transferring. We are looking at a process where the business partner will submit a
resume along with the job description vs. having to create a separate posting and then having
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the person apply for university staff positions. We need to work through the process for faculty
positions as well. More information regarding the process will be shared once finalized.
HR Operations updates
o Reminder: please submit PMRs one week before they are due on the 1st and 15th of
each month. If possible, send one spreadsheet containing all actions for that particular
PMR.
o Departments are responsible for making name updates in HRMS. In addition, please
send a copy of the new Social Security card with the employee’s prior name and the
employee ID number. Please send name changes to the HR.I-9@ucdenver.edu email
with a copy of the new social security card along the persons prior and new name so
their I9 and employment file may be updated.
o Centralized email boxes have been established for various Operations unit functions and
can be found on the HR web site under HR Staff, HR Operations. The centralized email
boxes include:
 Employment verifications: HR.EmploymentVerifications@ucdenver.edu
 Background Checks: HR.backgrounds@ucdenver.edu
 Hiring processes for university staff/exempt:
HR.Exempt-Request@ucdenver.edu
 9 month temporary hires: HR.NewTemp@ucdenver.edu
 Personnel Matters Reports: HR.PersonnelMatters@ucdenver.edu
 New Employee Orientation and other HR trainings:
HR.TrainingRegistration@ucdenver.edu
 Faculty postings: HR.Faculty-Request@ucdenver.edu
 PRA requests/postings: HR.PRA@ucdenver.edu
 I-9s: HR.I-9@ucdenver.edu
o Reminder: Returning retirees require a background check and an I-9.
Staff Council
Effective January 1, 2015 the EPA (Exempt Professional Assembly) has been dissolved, its
membership combined with the Staff Council to provide one council to represent Classified
Staff, University Staff, Sr. PRAs, PRAs and Research Associates. The Boulder campus has this
structure and the Colorado Springs campus is also going this way.
Performance Management
Thank you for those that have completed the new process and calendar timeline. More details
about the future use of EPerformance will be shared in future HR Management meetings.