FY14 Budget and Caseload
Update
Fiscal Committee
November 4, 2013
FY14 September Caseload Review
2

Waitlist Remediation Initiative Status: The CCRRs began placing children in
the Waitlist remediation account in October. The CCRRs have until December 20,
2013 to place all the vouchers allocated to them.

As of last week, four weeks into the twelve week initiative, when the
benchmark was 33%, the CCRRs had successfully placed 59% of their
allocation and are at on their respective allotments.

One CCRR has filled all of their allotment and has started filling the additional
attrition backfill allotment in the Income Eligible 3000-4060 account.
Voucher Caseload in September decreased by 1,494 of which 1,321 are
school age children.

Approximately 47% (1,115) of the 2,367 placements in the Waitlist
Remediation account will be filled and billed for service month October 2013.
Program setting and age group mix may allow for future allotments (200).

Income Eligible: Based on the following assumptions, we are currently
projecting utilizing nearly the entire 3000-4060 and 3000-4070 appropriations:

After September billing (the first quarter of FY14), there is a $2.3M IE
surplus. This is offset by a $2.3M deficit in DTA.

Income Eligible, Teen, and Homeless contract forecasted expenditures are
held at the contract maximum obligation. Underutilization will be determined
this month in order to fund the Income Eligible flex pool. Once completed the
forecast will be revised.
FY14 September Caseload Review
3

DTA-Related Caseload: After three months of actual numbers EEC is forecasting
a deficit of $2.3M, a slight decrease from the previous month’s projected
deficiency of $2.4M. September actual caseload billing reflects a net decrease
(426) in caseload when compared to August. School Age caseload dropped by
840 (13.96% decrease), but was somewhat offset by an increase in Infants
(132), Toddlers(197), and Pre-School (85). This translates to a $563K reduction
to the forecast. For referencing purposes, last fiscal year for the same reporting
period the school age caseload dropped by 9.67%; the three year historical
average is 8.66%. FY14 change is 4%-5% higher than FY13 and the three year
historical trend.

Supportive Caseload: With three months of actual numbers, EEC continues to
forecast expenditures to the appropriation of $77M. The recently lifted local
expansion limits continue to allow for more children to be served in areas where
there is the capacity and the need. The Supportive account shows school age
children decreased (210 or 11.75%), but the Infants, Toddlers, and Pre-school all
increased, 78 or 13.78%, 93 or 6.8%, and 109 or 5.03% respectively. The net
change is an increase to caseload (70).

FY14 Consolidated Net Increase: EEC is about to receive $11.5M as part of the
Consolidated Net Surplus (CNS) to dedicate to an across the board rate increase
for all center based, family child care providers, and family child care systems.
This is roughly a raise of $.78 on the daily rate. The rate increase will be
retroactive to July 1, 2013.
FY14 Caseload Overview Summary
As of September 2013
FY14
Caseload
Spending September
Income
Eligible
Contract/Flex
Voucher
Grants
FY14 Budget
YTD Actuals/
Forecast
Variance
Forecast vs.
Budget
$ 127,752,807
$
86,068,659
$
9,019,276
$ 222,840,742
$ 121,800,781
$
89,702,610
$
9,019,276
$ 220,522,667
$
5,952,026
$ (3,633,951)
$
$ 2,318,075
$ 128,063,499
$ 130,377,068
$ (2,313,569)
$
76,323,780
$
67,665
$
600,000
$ 76,991,445
Total $ 427,895,686
$
76,327,935
$
63,486
$
600,000
$ 76,991,421
$ 427,891,156
$
$
$
$
$
DTA
Voucher
Supportive
Contract/Flex
Voucher
Grants
4
(4,155)
4,179
24
4,530
FY14 Caseload Overview Summary
Prior Month
FY14
Caseload
Spending August
Income
Eligible
Contract/Flex
Voucher
Grants
FY14 Budget
$ 127,752,807
$
86,068,659
$
9,019,276
$ 222,840,742
$ 122,249,794
$
86,578,848
$
9,019,276
$ 217,847,918
$
$
$
$
$ 128,063,499
$ 130,468,528
$ (2,405,029)
$
76,323,780
$
67,665
$
600,000
$ 76,991,445
Total $ 427,895,686
$
76,325,377
$
65,115
$
600,000
$ 76,990,492
$ 425,306,938
$
(1,597)
$
2,550
$
$
953
$ 2,588,748
DTA
Voucher
Supportive
Contract/Flex
Voucher
Grants
5
Variance
Forecast vs.
Budget
YTD Actuals/
Forecast
5,503,013
(510,189)
4,992,824
FY 2013 Income Eligible
(3000-4060)
Income Eligible SFY14 Forecast as of September Actuals
M o nt h
P rio r M o nt h
C a s e lo a d
F o re c a s t
C urre nt
M o nt h
C a s e lo a d
F o re c a s t *
V a ria nc e
Jun-12
32,173
32,173
N/A
Jun-13
30,749
30,749
N/A
Jul-13
30,480
30,604
124
$
18,555,309
$
18,637,200
$
(81,890)
Aug-13
30,494
30,451
(43)
$
17,160,058
$
17,370,375
$
(292,207)
Se p-13
29,411
29,398
(12)
$
16,273,583
$
14,986,108
$
995,268
Oct-13
29,705
29,341
(364)
$
18,380,621
$
18,077,907
$
1,297,981
Nov-13
29,602
30,146
544
$
16,731,391
$
17,189,891
$
839,481
De c-13
29,569
30,104
535
$
17,548,108
$
17,993,289
$
394,300
Jan-14
29,908
30,440
532
$
18,319,170
$
18,962,996
$
(249,525)
Fe b-14
29,882
30,406
524
$
16,076,558
$
16,564,227
$
(737,195)
M ar-14
29,806
30,326
520
$
16,829,886
$
17,235,549
$
(1,142,858)
Apr-14
30,163
30,678
516
$
17,597,774
$
18,127,053
$
(1,672,137)
M ay-14
30,195
30,712
517
$
17,510,449
$
18,031,730
$
(2,193,419)
Jun-14
30,314
30,827
513
$
17,845,735
$
18,327,065
$
(2,674,749)
GRANTS
$
9,019,276
$
9,019,276
TOTAL
$
217,847,918
$
220,522,667
P rio r M o nt h
F o re c a s t
P ro je c t io n
2 0 14
A c t ua l**/ F o re c a s t
E xpe ndit ure s
FY14 Appropriation
222,840,742
Surplus /De ficie ncy
2,318,075
M th to M th
F o re c a s t
C ha nge
- B l ue : FY 14 A ct ual / F o r ecast E xp end i t ur es
* A ct ual caseload count is t he count of services rendered f or t he report ing mont h and is as of t he dat e t he f orecast was prepared.
- Please not e a child could receive mult iple services.
- Caseload dat a is updat ed each report ing mont h f or prior period adjust ment s and lat e billing.
- Current Report ing mont h include lat e billing project ions t hat will be billed and paid in t he next billing cycle.
For example Sept ember includes lat e billingproject ion t hat will be project ed t o be billed in Oct ober.
** A ct ual dollars represent expendit ures billed and paid as of t he dat e t he f orecast was prepared and may include lat e billing.
6
- Expendit ures is updat ed each report ing mont h f or prior period adjust ment s and lat e billing.
FY 2013 Waitlist Remediation
(3000-4070)
SFY14 Forecast Waitlist Remediation
M o nt h
P rio r M o nt h
C a s e lo a d
F o re c a s t
C urre nt
M o nt h
C a s e lo a d
F o re c a s t *
V a ria nc e
Jul-13
N/A
N/A
N/A
Aug-13
N/A
N/A
N/A
Se p-13
N/A
N/A
Oct-13
2,367
1,115
Nov-13
2,367
De c-13
2,367
Jan-14
Fe b-14
P rio r M o nt h
F o re c a s t
P ro je c t io n
2 0 14
A c t ua l**/ F o re c a s t
E xpe ndit ure s
M th to M th
F o re c a s t
C ha nge
N/A
1,252
$
1,725,990
$
813,192
$
912,799
2,367
0
$
1,572,540
$
1,572,540
$
912,799
2,567
(200)
$
1,641,195
$
1,776,590
$
777,404
2,367
2,567
(200)
$
1,733,406
$
1,876,443
$
634,366
2,367
2,567
(200)
$
1,521,232
$
1,646,789
$
508,810
M ar-14
2,367
2,567
(200)
$
1,597,021
$
1,728,832
$
376,998
Apr-14
2,367
2,567
(200)
$
1,558,175
$
1,686,555
$
248,618
M ay-14
2,367
2,567
(200)
$
1,518,668
$
1,643,710
$
123,576
Jun-14
2,367
2,567
(200)
$
1,431,219
$
1,549,021
$
5,774
$
700,000
$
700,000
$
14,999,446
$
14,993,672
CCCRR Adm in.
TOTAL
FY14 Appropriation
15,000,000
Surplus /De ficie ncy
6,328
- B l ue : FY 14 A ct ual / F o r ecast E xp end i t ur es
* A ct ual caseload count is t he count of services rendered f or t he report ing mont h and is as of t he dat e t he f orecast was prepared.
- Please not e a child could receive mult iple services.
- Caseload dat a is updat ed each report ing mont h f or prior period adjust ment s and lat e billing.
** A ct ual dollars represent expendit ures billed and paid as of t he dat e t he f orecast was prepared and may include lat e billing.
- Expendit ures is updat ed each report ing mont h f or prior period adjust ment s and lat e billing.
- A ddit ional savings may be realised by parent f ees.
7
FY 2014 DTA
(3000-4050)
DTA SFY14 Forecast as of September Actuals
M o nt h
P rio r M o nt h
C a s e lo a d
F o re c a s t
C urre nt
M o nt h
C a s e lo a d
F o re c a s t *
V a ria nc e
Jun-12
16,913
16,913
N/A
Jun-13
16,422
16,422
N/A
P rio r M o nt h
F o re c a s t
P ro je c t io n
2 0 14
A c t ua l**/ F o re c a s t
E xpe ndit ure s
Jul-13
16,227
16,301
74
$
11,376,108
$
11,415,267
$
39,159
Aug-13
16,268
16,079
(189)
$
10,593,842
$
10,741,199
$
186,516
Sep-13
16,044
16,290
246
$
10,232,660
$
9,680,897
$
(365,248)
Oct-13
16,535
16,523
(12)
$
10,451,118
$
11,387,990
$
571,625
Nov-13
16,659
16,728
69
$
11,332,804
$
10,826,130
$
64,950
Dec-13
16,471
16,542
72
$
11,113,173
$
11,095,091
$
46,868
Jan-14
16,648
16,379
(269)
$
10,614,789
$
11,102,202
$
534,281
Feb-14
16,539
16,817
278
$
10,583,946
$
10,086,074
$
36,410
Mar-14
16,731
16,819
88
$
11,250,500
$
10,670,194
$
(543,897)
Apr-14
17,026
16,806
(220)
$
10,802,649
$
11,363,000
$
May-14
16,881
17,055
174
$
11,561,150
$
11,058,637
$
(486,058)
Jun-14
16,082
16,384
302
$
10,555,789
$
10,950,386
$
(91,460)
TOTAL
$
130,468,528
$
130,377,068
FY14 Appropriation
$
128,063,499
Surplus/Deficiency
$
(2,313,569)
- B l ue : FY 14 A ct ual / F o r ecast E xp end i t ur es
* A ct ual caseload count is t he count of services rendered f or t he report ing mont h and is as of t he dat e t he f orecast was prepared.
- Please not e a child could receive mult iple services.
- Caseload dat a is updat ed each report ing mont h f or prior period adjust ment s and lat e billing.
- Current Report ing mont h include lat e billing project ions t hat will be billed and paid in t he next billing cycle.
For example Sept ember includes lat e billingproject ion t hat will be project ed t o be billed in Oct ober.
** A ct ual dollars represent expendit ures billed and paid as of t he dat e t he f orecast was prepared and may include lat e billing.
- Expendit ures are updat ed each report ing mont h f or prior period adjust ment s and lat e billing.
8
M th to M th
F o re c a s t C ha nge
16,454
FY 2013 Supportive
(3000-3050)
Supportive SFY14 Forecast as of September Actuals
M o nt h
P rio r
M o nt h
C a s e lo a d
F o re c a s t
C urre nt M o nt h
C a s e lo a d
F o re c a s t *
V a ria nc e
Jun-12
5,979
5,979
N/A
Jun-13
5,651
5,651
N/A
Jul-13
5,777
5,801
Aug-13
5,793
Sep-13
P rio r M o nt h
F o re c a s t
P ro je c t io n
2 0 14
A c t ua l**/ F o re c a s t
E xpe ndit ure s
24
$
6,308,364
$
6,317,378
$
9,014
5,823
30
$
6,176,418
$
6,174,442
$
7,037
6,019
5,893
(126)
$
5,952,045
$
5,726,816
$
(218,192)
Oct-13
5,850
5,807
(43)
$
6,459,243
$
6,485,778
$
(191,657)
Nov-13
6,120
5,913
(207)
$
6,308,714
$
6,188,227
$
(312,144)
Dec-13
5,875
5,930
55
$
6,422,154
$
6,566,087
$
(168,211)
Jan-14
6,169
5,970
(199)
$
6,962,076
$
6,815,253
$
(315,034)
Feb-14
5,935
6,023
88
$
5,864,403
$
6,016,379
$
(163,058)
Mar-14
6,228
6,075
(153)
$
6,502,507
$
6,400,809
$
(264,756)
Apr-14
5,934
6,067
133
$
6,443,346
$
6,642,343
$
(65,759)
May-14
6,253
6,089
(164)
$
6,721,137
$
6,585,781
$
(201,115)
Jun-14
6,057
6,208
151
$
6,270,085
$
6,472,129
$
GRANTS
$
600,000
$
600,000
$ 76,990,492
$
76,991,421
FY14 Appropriation
$
76,991,445
Surplus/Deficiency
$
24
TOTAL
M th to M th
F o re c a s t
C ha nge
- B l ue : FY 14 A ct ual / F o r ecast E xp end i t ur es
* A ct ual caseload count is t he count of services rendered f or t he report ing mont h and is as of t he dat e t he f orecast was prepared.
- Please not e a child could receive mult iple services.
- Caseload dat a is updat ed each report ing mont h f or prior period adjust ment s and lat e billing.
** A ct ual dollars represent expendit ures billed and paid as of t he dat e t he f orecast was prepared and may include lat e billing.
9
- Expendit ures are updat ed each report ing mont h f or prior period adjust ment s and lat e billing.
929
IE, Waitlist, Remediation, & CCRRs









10
The Fiscal Year 2014 State Budget funded a new account (3000-4070) at $15M
to reduce the waitlist for income-eligible early education and care programs.
The legislature also added $8.5M to the Income Eligible Account (3000-4060)
using unspent FY13 funds.
ANF and the Governor's office approved EEC's plan for the expenditure of these
funds beginning October 1, 2013.
Based on the average cost per child in the IE program, EEC estimates we can
serve no fewer than 3,200 additional children in Fiscal Year 2014.
These children will receive vouchers; all vouchers are being issued by the
CCRRs.
The allocation to each CCRR was proportionally distributed by region in relation
to the number of children on the waitlist by region. For example, if we had 1000
vouchers to distribute and Region 1 had 2000 children on the waitlist and the
waitlist total was 8000, Region 1 received 250 vouchers or 25%.
CCRRs must offer vouchers to children from the EEC waitlist on a first come, first
serve basis to eligible families that have submitted complete documentation.
The CCRRs have until December 20 to place all the vouchers allocated to them.
As of last week, four weeks into the twelve week initiative, when the benchmark
was 33%, they had successfully placed 59% of their allocation.
FY13/14 Caseload By Account
11
IE
July
August September October November December January
FY2013
31,355
31,518
30,603
FY2014
30,604
30,451
29,177
DTA
July
FY2013
16,299
16,382
16,347
FY2014
16,301
16,079
15,653
SUPP
July
FY2013
5,959
5,903
5,751
FY2014
5,801
5,823
5,893
Total
July
FY2013
53,613
53,803
52,701
52,287
52,365
52,246
52,410
FY2014
52,706
52,353
50,723
-
-
-
-
29,874
29,842
29,852
30,012
February
30,092
March
April
May
June
30,100
30,264
30,205
29,970
Average
30,307
30,077
August September October November December January
16,823
16,987
16,843
16,741
February
16,820
March
April
May
June
17,061
17,111
16,876
16,290
Average
16,715
16,011
August September October November December January
5,590
5,536
5,551
5,657
February
5,706
March
5,670
April
5,627
May
5,577
June
5,617
Average
5,679
5,839
August September October November December January
February
March
April
May
June
Average
52,618
52,831
53,002
52,658
51,877
52,701
-
-
-
-
-
51,927
FY13/14 IE Contract Slots - Regular and Flex
Report Date
10/30/2013
9/26/2013
8/31/2013
7/31/2013
5/27/2013
4/29/2013
3/28/2013
2/28/2013
1/31/2013
1/1/2013
11/28/2012
10/30/2012
Regular Filled
12,764.0
12,438.0
12,190.0
13,052.0
13,395.0
13,567.0
13,587.0
13,195.5
13,123.0
12,783.5
12,881.5
12,751.5
Regular Open Flex Filled Flex Open Flex - Over 5% Flex - Under 5%
2,008.0
2,361.0
2,610.0
1,748.0
1,404.0
1,267.0
1,256.0
1,292.5
1,365.0
1,706.5
1,608.5
1,738.5
Data Report created on October 30, 2013
Total Awarded Slots is 14,772 and Allowable Flex Slots is 848.
322.5 of the 355 additional contract slots awarded have been filled.
23 Vendors representing 25 contracts are Over 5% Flex
**No. of children filling slots may be greater than slots awarded.
Total awarded slots for Homeless is 593 and Teen 519.
- Homeless: filled 588, open 106
- Teen: filled 405, open 114
12
168.5
171.0
106.0
145.0
201.5
209.5
210.0
213.5
428.0
400.0
426.5
427.0
770.5
680.5
745.0
706.5
649.5
647.5
647.0
643.5
429.0
457.0
421.5
430.5
(72.0)
(71.5)
(41.5)
(71.5)
(96.5)
(100.0)
(99.5)
(98.5)
(289.0)
(273.0)
(289.0)
(303.5)
842.5
752.0
786.5
778.0
746.0
747.5
746.5
742.0
718.0
730.0
719.5
725.0
Number of Archived and
Reactivated Children on Waitlist
Archived and Reactivated Children on Waitlist
400
239
175
18
11
29
21
Archived Families System
800
1,496
1,109
93
50
165
112
1,200
1,925
1,411
65
38
204
151
Archived Children System
1,917
1,422
58
35
120
85
1,600
-
Archived Children User
Archived Families User
Reactivated Children
Reactivated Families
Archived Month
10/1/2013-10/30/2013
9/1/2013-9/30-2013
8/1/2013-8/31/2013
7/29/2013-7/31/2013 (excludes 7/25/13)
Archived Children Archived Families Archived Children Archived Families
Reactivated Children Reactivated Families
System
System
User
User
1,917
1,422
58
35
120
85
1,925
1,411
65
38
204
151
1,496
1,109
93
50
165
112
239
175
18
11
29
21
Data Report created on October 31, 2013
Net change for number of children archived/reactivated in September was 1855
September total archived children: 1975 representing 1457 families.
September total reactivated children: 120 representing 85 families.
13
** Note: User is defined as EEC, CCR&R or Contract Provider
July excludes 7/25/2013; significant auto-archiving occurred, archived children system: 12,789 and archived children user: 9896
Caseload Waitlist 11/2012 - 10/2013
Priority
Child of Foster Care
Child of Homeless family
Child of Military Personnel
Child of Teen Parent
Child with Special Needs
Continuity of Care: Prior Year Summer Only
Continuity of Care: Aging Out
Continuity of Care: Approved Break in Service
Continuity of Care: ARRA
Continuity of Care: Geographic Relocation
Continuity of Care: Homeless Contract
Continuity of Care: Supportive Referral
Continuity of Care: Teen Parent Contract
General Priority
Grandparent/Guardian Families
No Priority - Other Family Member
Parent with Special Needs
Sibling: Contract
Sibling: Voucher
Summer only care
N/A
Grand Total
11/30/12 12/31/12 01/31/13 02/28/13 3/28/13 4/30/13 5/28/13 6/30/13 7/31/2013 8/30/13 9/26/13 10/30/13
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
Total
276
282
288
290
285
289
299
305
169
180
194
196
520
536
558
566
576
591
609
641
454
458
487
479
101
105
116
116
123
117
90
91
68
44
43
49
477
481
489
513
507
523
525
556
365
389
423
414
2,117
2,198
2,234
2,291
2,355
2,442
2,524
2,615
1,776
1,893
1,922
1,816
120
135
149
161
164
167
173
177
139
151
163
157
409
411
402
398
399
404
414
416
205
248
274
253
442
451
470
473
482
490
523
585
484
493
530
502
146
149
148
146
141
142
143
141
51
54
60
52
182
186
198
201
207
221
222
224
145
154
161
159
25
27
29
32
31
30
37
35
29
30
29
29
269
279
288
296
308
324
352
371
256
265
284
280
32
32
28
27
28
28
29
30
16
18
22
24
39,470
40,431
41,722
42,588 43,315
44,861
45,970
47,737
32,881
34,266
35,725
34,708
541
547
565
566
576
584
609
632
349
344
350
345
282
295
314
327
338
363
393
422
357
381
411
401
805
806
805
807
807
823
840
837
436
424
426
381
654
672
714
729
771
788
804
850
737
753
792
775
788
804
833
845
870
815
792
797
544
566
542
435
899
893
919
923
958
1,024
1,074
1,233
853
856
863
879
556
541
523
518
509
501
500
495
4
6
16
14
48,555
49,720
51,269
52,295
53,241
55,026
56,422
Data Report created on October 30, 2013
** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state
.
14
58,695
40,318
41,973
43,717
42,348