VOUCHER NUMBER.
THE UNIVERSITY OF MICHIGAN
ADVANCE NUMBER
CASHIER’S OFFICE
TRAVEL/BUSINESS HOSTING EXPENSE ADVANCE POLICY
The advance minimum is $300 for faculty and staff and $100 for students, post docs, research fellows and house officers. All advance requests must be signed by the traveler/host. The immediate
supervisor or higher administrative authority of the traveler/host must approve the advance request. Advances between $5,000 and $10,000 require an additional approval by the department chair or
department manager. Advances over $10,000 require the signature of a Vice President, Dean or major Director of the Hospital, ISR or Athletics. The traveler/host is the only signatory considered to be
the obligor on the Request/Note. Advances must be accounted for within 45 calendar days of completion of the trip/event by submitting a Travel and Business Hosting Expense Report to the Accounts
Payable Office. Advances for faculty and staff not accounted for within 45 calendar days will be payroll deducted. Advances for students not accounted for within 45 calendar days may be charged to
their student account. For complete travel and business hosting information, see Standard Practice Guide 507-10.2.
TRAVEL/BUSINESS HOSTING ADVANCE REQUEST/PROMISSORY NOTE
(Please Type or Print)
Name
Last
First
Vendor
Number
Short Code For
Salary Charge
MI
Title
Department
Name
Check here if traveler is:
Non-employee student

UM Employee
Room , Building,
Zip
ID Number
Office
Telephone No
E-mail
address
Event
ID
Departmental Chartfields
SpeedChart (6)

Non-employee guest
Fund (5)
DeptID(6)
The Fund CAN NOT BE 20000 or 25000
Account
122400
Purpose of Advance
Destination
Departure/Event Date
Return Date
Advance Date
Advance Amount
$
 Cash _______________________ Check ______________________
Accounting Due Date
(within 45 calendar days after return/event date)
I acknowledge the receipt of the Advance Amount and agree to account for it by submitting a Travel/Business Hosting Expense Report by the Accounting Due Date.
Should I fail to do so, I agree to repay the Regents of the University of Michigan and further consent to payroll deductions by the University to recover the Advance Amount.
Traveler/Host Signature
I certify that the terms, restrictions, and qualifications set forth in this form’s administration policy are met and that the payments are in compliance with all
conditions imposed by the funding source.
Signature – Sponsor Signature for Students or Guests
Title
Phone Number
Uniqname
Required
Signature – Higher Administrative Authority
Title
Phone Number
Uniqname
Required
Signature - Department Chair/Department Manager
If Advance is between $5,000 and $10,000
Title
Uniqname
Signature – Dean If Advance is Greater Than $10,000
Title
Uniqname
AUTHORIZATION TO RELEASE ADVANCE TO OTHER THAN THE TRAVELER/HOST
I hereby authorize the Cashier to release my funds in check form only to
Type or Print
Traveler/Host Signature
I hereby acknowledge receipt of advance funds in the amount of $_________________________________ as authorized above.
Cashier’s Office Use
October 2009
Recipient’s Signature
http://www.procurement.umich.edu/files/formsfiles/travel_advance.doc