SOUTH PLAINS COLLEGE
Institutional Effectiveness Committee
April 17, 2009
9:00 a.m. – Oil Room
MINUTES
Members Present: Russell Hall, Todd Greg, Randy Robertson, Marla Cottenoir, Ann HareHebisen, Phyllis Kennon, Christi Anderson, Julie Gerstenberger, Myrna Whitehead, Jack
Wardlow, Allison Perrin, Patrick Logue, Jim Walker, Jay Driver, Rafael Aguilera, Wayne
Langehennig, Andrew Ruiz, Rob, Blair, Kimbra Quinn and Stephen John. Guest: Melissa
Strickland
Members Absent: Phil Anderson, Lesa Wood, Mollie Melton, Katheryn Townsend, Teresa
Salinas, Deborrah Caddell, Dennis Churchwell, Debra Britton, Beth Glass, Yancy Nunez.
The Institutional Effectiveness Committee met at 9:00 a.m. April 17, 2009 in the Oil Room.
Motion to approve the minutes of the January 30, 2009 meeting was made by Randy Robertson.
Seconded by Ann Hebisen. Motion approved by consensus.
The following agenda items were discussed.
Student Information System POISE Database Product
Kimbra Quinn gave the committee a report on a new SIS database product that was reviewed
by her and other SPC personnel at a recent POISE Users Conference. The software has been
developed by ZogoTech, a Dallas-based solutions company and has been integrated with the
POISE database environment. Quinn distributed some information about the Estudias
Enterprise software package that consists of three modules: Executive Intelligence, Research
Intelligence and Student Engagement. Following discussion, it was the consensus of the IE
Committee to investigate this SIS tool and to host a demonstration of the product by ZogoTech
representatives. Quinn volunteered to set up the demonstration meeting during the week of
May 4-8.
Supervisors Network – LeadSPC
Rafael Aguilera reported on the LeadSPC group met February 17 to tour the Reese Center
campus. A workshop on communications styles was presented by Julie Gerstenberger.
Approximately 15 employees attended the session. The next session is scheduled for April 28
and will include a tour of the BMATC and Plainview Center campuses. Participants will
evaluate the program when it concludes this spring.
Assessment & Outcomes Subcommittee
Jay Driver reported that the Assessment & Outcomes Subcommittee met February 6, March 6
and April 10 to continue its study and discussion of outcomes assessment. Driver said the
committee had determined that as a college, we need to “speak the same planning language
when it comes to assessment” in order to develop a consistent, uniform system of assessment.
The sub committee has been discussing the need to adopt common planning/assessment terms
in order to better communicate and understand assessment as it is practiced at SPC. The
committee has also reviewed a number of departmental IE Plans to see if they are aligned with
SACS Standards 3.3.3.1. As a result of continued evaluation of IE Plans, the subcommittee will
identify best practices internally, identify those who need help, and make recommendations for
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training and resources. As a result of the subcommittee’s work, a recommendation was made
from the Instructional Deans to modify the IE matrix report to include: 1) a section that
summarizes results/findings of departmental/program assessment of courses/services/project
outcomes, and 2) a section that summarizes actions to be taken as a result of assessment. A
sample of the modified IE matrix was distributed to IE Committee members. IT is likely the
subcommittee will recommend in-house training to better utilize the modified IE Plan.
Support Services Survey
Stephen John reported that the last approximately 250 employees have completed the Support
Services Survey. The survey will remain open until the end of the month. John said results
would be compiled in May and distributed to supervisors and the IE Committee during the
summer.
Review of 2009-2012 Institutional Goals
John reported that the Administrative Council met March 27 and identified eight institutional
goals that would form the foundation for the 2009-2012 Institutional Plan that address strategic
issues facing the college. These goals include the following.
DYNAMIC EDUCATIONAL PROGRAMS AND INSTRUCTION
Institutional Goal 1: Revise, enhance and continually improve educational programs to meet
the needs of students, transfer institutions, business and industry and service area communities.
ENROLLMENT MANAGEMENT
Institutional Goal 2: Expand access and increase college participation through innovative
outreach activities, distance education technology and collaborative partnerships.
WORKFORCE DEVELOPMENT/ECONOMIC DEVELOPMENT
Institutional Goal 3: Support the region’s efforts to build and sustain communities by
providing accessible and responsive workforce education programs.
STUDENT ENGAGEMENT AND SUCCESS
Institutional Goal 4: Improve student engagement and goal attainment by building a
supportive learning environment, increasing student retention and improving completion and
graduation rates.
INFRASTRUCTURE TO SUPPORT LEARNING
Institutional Goal 5: Provide high quality facilities, technology, and equipment that
accommodate anticipated growth, enhance student learning and support college programs and
services.
HUMAN RESOURCES
Institutional Goal 6: Strengthen commitment to excellence through employee satisfaction,
professional development, recognition and a quality work environment.
FISCAL RESOURCES AND GROWTH
Institutional Goal 7: Secure sufficient resources to support the college’s mission, focusing on
continued college growth while maximizing fiscal effectiveness.
QUALITY AND ACCOUNTABILITY
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Institutional Goal 8: Strengthen and refine college processes that enhance quality, demonstrate
effectiveness and ensure public accountability.
The institutional goals are a continuation of the current plan goals with slight modifications to
provide greater clarity.
Review of Institutional Performance Measures
The committee was also presented an evaluation of institutional performance measures and
benchmarks and how these measures align with the Texas Higher Education Coordinating
Board’s community college accountability system. Additionally, the review identifies the data
source for all performance measures. Eight performance measures have been recommended to
be discontinued because relevant data for these measures are no longer collected. Committee
members were asked to review the evaluation document and provide feedback. The
Advancement Office will compile current data for all institutional measures during the summer
and will provide a Performance Report in August.
Adjournment
With no further business or announcements, the meeting adjourned at 10:20 a.m.
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