SOUTH PLAINS COLLEGE
Institutional Effectiveness Committee
April 25, 2008
9:00 a.m. – Founders Room
MINUTES
Members Present: Dr. Deborrah Caddell, Rafael Aguilera, Wayne Langhennig, Marla Cottenoir,
Ann Hebisen, Phyllis Kennon, Mollie McCook-Melton, Allison Perrin, Russell Hall, Julie
Gerstenberger, Jack Wardlow, Yancy Nunez, Dr. Phil Anderson, Dr. Jay Driver, Christi
Anderson, Myrna Whitehead, Ginger Mulloy, Debbie Britton, Kimbra Quinn, Lesa Wood,
Randy Robertson, Rob Blair, Dr. Patrick Logue, Dane Dewbre and Stephen John
Members Absent: Katheryn Townsend, Todd Gregg, Beth Glass, Teresa Salinas, Dennis
Churchwell, and Andrew Ruiz.
The Institutional Effectiveness Committee met at 9:00 a.m. August 29, 2008 in the Founders
Room. Motion to approve the minutes of the April 25, 2008 meeting was made by Jack
Wardlow. Seconded by Wayne Langhennig. Motion approved by consensus.
The following new members appointed to the IE Committee were introduced: Myrna
Whitehead, Russell Hall, Randy Robertson, Debbie Britton, and Christi Anderson. Stephen
John recognized Dane Dewbre for his five years of service on the committee and presented him with a certificate of appreciation. Dewbre, Barbara Walker and David Conner’s terms ended this past spring. John said he would present certificates to Walker and Conner, who were unable to attend the meeting.
The following agenda items were taken up.
Supervisors Network – LeadSPC
Rafael Aguilera reported that approximately 45 employees attended a professional development presentation by Randy Anderson that has held July 29. Anderson, who has presented workshops for two other LeadSPC sessions, spoke about time management, organizing work, and communication. The Supervisors Network Subcommittee will meet to evaluate the past year’s LeadSPC activities and will recommend revisions to the program. The subcommittee is looking to recommend that a series of professional development experiences for supervisory personnel be offered on a yearly basis. The sessions would be open to any interested employee. This approach would replace the piloted sessions that were offered this past year when a specific group of employees was chosen to participate in a structured professional development series of three sessions. Only 60% of those selected to participate were able to attend sessions. Scheduling sessions on Fridays was noted as a challenge since other important meetings and activities tend to be scheduled on this day. The subcommittee will be looking to hold professional development sessions during the week at different times in order to reduce conflicts. Following the report, Stephen John asked the subcommittee to explore how the Connections and Advanced Connections training program for customer service can be offered for other departments throughout the college. He asked the subcommittee to bring recommendations to the IE Committee on how we might sustain the Connections program.
SACS Summer Institute on Quality Enhancement and Effectiveness
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Dr. Jay Driver reported on a summer quality enhancement institute that he, Yancy Nunez and
Gary Poffenbarger attended. The institute introduced the whole accreditation process that is required by the Commission on Colleges of the Southern Association of Colleges and Schools.
The sessions reviewed the Principles of Accreditation and the process for developing the college’s Quality Enhancement Plan. He reported that in our next accreditation cycle, SACS will be expecting us to have a process in place to identify, assess, analyze and document student learning outcomes. Comprehensive Standard 3.3.1 requires us to identify outcomes, assess achievement, provide evidence of achievement and analyze results to improve. This will require us to conduct a systematic review of what we do. The QEP will require broad-based involvement in identifying an area for improvement, developing a plan for improvement and implementing that plan. The institute was valuable in developing an awareness of what is expected by SACS review teams, Driver said. He recommended that additional faculty and staff be sent to the summer institute over the next several years. Participation in the annual SACS meetings was also suggested. SACS will hold its annual meeting December 6-9 in San Antonio.
Yancy Nunez announced a Learning Outcomes Assessment Workshop will be held Oct. 31 and will feature Dr. Christine Robinson, dean of planning, assessment and quality improvement at
Seminole Community College, and Dr. Mia Alexander-Snow, assistant professor, educational research, technology and leadership, at the University of Central Florida. They were key presenters at a conference hosted by the Community College Consortium for Student Learning
Research and spoke about assessing student learning outcomes. The workshop will be open to all faculty.
Graduate Follow-up Survey
Marla Cottenoir gave an update on the progress made in developing a graduate follow-up survey process for technical programs. Noel-Levitz has worked with SPC to custom design the survey and has administered it to two cohorts of graduates – December 2006 and May 2007. The two survey administrations had return rates of 16% and 12%, respectively. Data results of the combined surveys have been received from Noel-Levitz and are currently being studied before being presented to the Administrative Council and IE Committee.
THECB Accountability System Update
Jack Wardlow provided an update on the Community College Accountability System that is still being developed and refined by the Texas Higher Education Coordinating Board. Wardlow serves as chairperson of the Large College Peer Group. Accountability reports that have been produced by this group are available on the Institutional Research web pages through MySPC.
The Large College Peer Group Report was chosen for presentation to the Coordinating Board this past spring. Wardlow said the accountability system advisory group will continue its investigation of the success measures that have been developed. Additionally, the group will focus on graduation rates this year as well as the “excellence” component of the Closing the
Gaps Statewide Plan. The advisory group will work to develop criteria that define excellence and methods for measuring excellence in the context of a comprehensive community college.
The accountability data can be accessed online at www.thecb.state.tx.us.
Results of the Employee Survey
Stephen John presented an overview of the results of the 2008 Employee Survey. A draft of the
Results and Analysis Report was emailed to all IE Committee members earlier. The
Administrative Council has reviewed and commented on the results. Comments are still being accepted before the report is finalized for distribution to the instructional and administrative leadership of the college.
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07-08 IE Committee Plan Review
The completed 07-08 Institutional Effectiveness Planning Report (IEPR) for the IE Committee was distributed to members of review. The IEPR reports progress the committee and its subcommittees have made on its targeted objectives for the past year. John asked members and subcommittee chairs to review and to report any additional progress that may have been omitted. The IEPR for 08-09 will be developed following consultation with the Executive
Committee.
Adjournment
With no further business, the meeting adjourned at 10:45 a.m.
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