Institutional Technology Advisory Committee
Meeting Minutes
May 20, 2009
I. Call to order
The CIO called to order the regular meeting of the Institutional Technology
Advisory Committee at 1:05 PM on May 20, 2009 in the IT Conference Room.
II. Roll call
The following were in attendance: Steve Vieira, Ruth Sullivan, Carl Toft, Dennis
Moore, John Panzica, Karen Allen, Kay Johnson and Peter Woodberry.
Absent: Deb Aiken
III. Approval of minutes from last meeting
Minutes were approved through email response.
IV. Discussion Items
a) Introduction of Kay Johnson, New ATAC Representative
Kay was welcomed to our group as the Academic Technology Advisory
Committee representative. This addition was proposed at the last meeting.
b) Loss of Student representation
James Dewar, the student representative to the committee, reluctantly had to
withdraw his membership. He is leaving CCRI and can no longer serve. He
has suggested and the CIO is following up on new representation. This will
hopefully be in place for the next meeting.
c) ARGOS report writer purchase and implementation plan
The CIO provided an update on the State purchasing process to acquire Argos
from eVisions. This item is unfortunately one of the products that have been
ordered and in the current logjam. Carl Toft asked if the report writer would
be available in time for the Financial Close. The CIO was unable to
accurately predict that possibility happening although he was hopeful.
Needless to say, the CIO and eVisions have been in contact so that as soon as
the PO is issued, action will immediately take place to get Argos installed and
training to begin.
d) Progress on Banner v8.0
The CIO provided an update on the test instance of Banner 8 and the timelines for
Banner 8 implementation currently scheduled for the October November
timeframe.
e) Legacy system shutdown
The CIO informed the group that the last of the data requests is currently being
collected and extracted from the legacy databases. Once Terry Lefebvre gives the
word, access to the Legacy databases will be terminated. Although the databases
will still be operational until the end of June, this will force those who still use the
data to identify themselves once and for all.
f) Change Management Policies –
The CIO introduced a new governance structure for IT proposed to
some of the groups who commonly request changes and projects
concerning IT. This new directive, presented in draft format and
hopefully adopted by September 1st, will provide better transparency
to the methodology of priority setting of requested modifications in
reports, processes and projects across all facets of information
delivery at CCRI. This matrix and charter were the result of a
NERCOMP conference presentation offered by Connecticut College.
The CIO proposed that the committee provide feedback on the process
in order to customize and fit this model to CCRI and IT in general.
All changes requested of IT would be routinely handled in exactly the
same fashion and would involve significantly more advisory and user
group intervention and feedback. All prioritized projects would be
displayed on a dynamic website which would list all projects and the
status of each.
V. Adjournment
The CIO adjourned the meeting at 2:05 PM.
Minutes submitted by: Stephen A. Vieira