Institutional Technology Advisory Committee
Meeting Minutes
January18, 2012
I. Call to order
The meeting of the Institutional Technology Advisory Committee was called to
order at 1:00 PM on January 18, 2012 in the IT Conference Room.
II. Roll call
The following were in attendance: Steve Vieira, Deb Aiken, Cody Houghton,
Donna Mesolella, John Panzica, Kay Johnson and Carl Toft.
III. Approval of minutes from last meeting
Minutes were approved through email response.
IV. Discussion Items
a) New Members were welcomed
Dr. Paul White from the Physics Department was welcomed as a new member
of the committee. An explanation of what ITAC does and its importance
to the IT Governance process was given. Dr. White was brought up to
speed on what the committee has been doing, how the IT Governance
model is working and the ratings sheet and prioritized project list as it
stands at this time.
b) Prioritization Feedback from Advisory Groups
The list continues to grow and the IT Governance process is appropriately
considering each project and its placement in the list. Discussion centered
on progress made on existing projects and re-examining several projects
and their placement in the list.
The following table provides an example of the ratings to date and how
the committee is determining their importance to the college as a whole.
Project Name
Blackboard Enterprise Learn Course Delivery
Disaster Recovery Build Out
Network Infrastructure Update
Classroom Video Switchers
Acquiring two (2) Dell 710 servers
Classroom Crestron Media Control
Banner Network Support Equipment
Wide Area Network Electronics Upgrade
Ave.
5
7.6
7.8
8.8
10.2
11.2
11.4
12.2
Centers for Instructional Technology Application License Renewals
Second Internet Connection Design for Providence and Newport
Additional Storage Disks
ADA Support
Mobile Technology Support
Media Services Equipment
Desktop Replacement Plan
System Center Configuration Manager
Classroom Projection Systems
Expanding the Collaborative Technology Suites
Avaya Telephony Upgrade
IT Conference Room Technology Upgrade
Virtual Desktop Initiative
Lincoln Closet Upgrades
TechSmith Camtasia Relay Pilot Expansion
Power Rack Management through Power Distribution Units
Low Level Electronic Systems Support
Knight Campus Data Center “Green” Initiative
Headphone and Camera bundles
Additional Track-It licenses
Office Communicator Systems High Availability
Projector Security Mounts
Thin Client purchases
12.2
12.4
12.6
13.2
13.8
14.6
15.8
16
16.2
17
18
18.2
19.6
19.8
20
20.8
21.2
21.4
22.6
23.6
23.8
24.2
29
c) New Project
A new ERS defined contribution plan 401A is being entered as a new project
needing immediate attention and so moving to the top of the list. This
change must be in place per state legislated compliance for July 1st and so
its placement in the prioritized pool.
d) Searchable list
Kay Johnson offered that the list is quite formidable and thus difficult to
digest. She suggested that a searchable list would be better served for the
consumers.
Action Item: Steve to look into making this a searchable list on the project
management web site.
e) Report on VDI
FollowMe printing has been tested and working fine on the Academic
Computing Lab computers
f) Another Project List suggestion
It was suggested that the completed list of projects be moved to the top of the
list in a separate section to demonstrate progress made and projects completed
Action Item: Steve to move completed projects to a separate portion of the
list where obviously completed projects can be displayed
g) Other Topics
Ruth Sullivan reported that HELIN was moving their servers to a remote
location and were scheduled to be finished by August. The CIO requested
contact information for someone who would know what this meant to CCRI in
regard to URL or connection changes.
Action Item: Ruth Sullivan to provide contact information from someone
with knowledge of the server moves this summer.
An inquiry was also made concerning print management and it was reported
that the system is working well and that statistics will be shared with the
group at our next meeting which will probably be after the semester has
concluded.
Ruth also requested information on whether the MFDs in the libraries could
be used as fax machines.
Action Item: Steve to gather information concerning whether fax capabilities
could be instituted in the libraries
h) Adjournment
Steve adjourned the meeting at 1:55 PM.
Minutes submitted by: Stephen A. Vieira