Articulation Task Force Member Training 2014-2015 ACADEMIC YEAR

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Articulation Task Force
Member Training
2014-2015
ACADEMIC YEAR
Articulation Task Forces
ATFs help facilitate the implementation of the Arizona
Transfer Model to ensure that community and tribal college
students may transfer to Arizona public universities without
loss of credit toward a baccalaureate degree.
TYPES OF ATFs:
•
•
•
•
•
Discipline Specific
Admissions & Records
Academic Advising
General Education
Communities of Interest
Articulation Task Forces
GOALS & PURPOSE
• Cooperatively exchange articulation information
• Engage in statewide program and curriculum
development and revision discussions
• Discuss potential program partnerships and
agreements
• Build and maintain collaborative relationships in
support of these goals
• Anticipate and/or resolve transfer issues
ATF Membership
AS AN ATF MEMBER, YOU:
•
•
•
•
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Are part of a statewide network
Represent your institution
Represent your discipline
Discuss components of the transfer model
Provide an institutional update
ATF Membership
YOUR PARTICIPATION MAKES A DIFFERENCE!
• Issues discussed and the recommendations made
by the ATFs directly influence student transfer.
• ATF participation is the foundation for building the
cooperative and collaborative relationships that
support and sustain student transfer in Arizona.
• Your participation is greatly appreciated!
NOT TO EXCEED 64TRANSFER CREDITS
Transfer Model Components
AGEC (35
Credits)
University
Credits
- 56
•
Freshman Composition
Mathematics
Arts & Humanities
•
Social & Behavioral Sciences
Physical & Biological Sciences
Options
• AGEC-A, AGEC-B, and AGEC-S
Common Course Matrix
• Assured admission for Arizona residents with
6 or
more credits GPA of 2.5
cumulative
• Lower-division university general studies
requirements met
Electives
•
Writing & Critical
Inquiry
Ethnic/Race/Gender
Awareness
Global/International
or Historical
Awareness
120
Credits
Common Courses
Common Course Matrix specific to year
Recommend appropriate AGEC
changes
Confirm current baccalaureate degrees
and recommend new degrees as
shared majors
Recommend changes to common
courses, commonality of shared
majors; appropriate level for proposed
new courses.
ATF recommendations are
reviewed by community
colleges and universities
Exam Matrices
Course Equivalency Guide
• Recommendations for changes
to established equivalencies
forwarded from ATF to
universities for approval via
ATF – CEG Change Form
• CEG evaluations processed
throughout the academic year
• ACETS: communicate
with unit evaluator
• CEG refreshed weekly
New! AAS to BAS
Pathways Database
• This tool identifies BAS
programs at Arizona's public
universities that align the
content of AAS degrees at
Arizona's community colleges.
• http://aztransmac2.asu.edu/cg
ibin/WebObjects/ATASS.woa/
wa/AASBAS
New! University Course
Package System
• This tool assists Community
College faculty as they
develop and modify courses
within their own institutions
that they intend to have direct
equivalency with a university
course.
• It includes data submitted for
evaluation for the course
approval process within the
home institution.
• http://aztransmac2.asu.edu/cg
ibin/WebObjects/UnivCourseP
ackage
Preparing for the ATF Meeting
http://steeringcommittee.aztransfer.com
Access the Articulation Task Forces link at the top of the page.
ATF Portal Pages
The Main ATF Portal Page
gives you access to all
discipline pages plus
additional resources.
Access your discipline’s
portal from the drop down
menu.
ATF Portal Pages
Each ATF has a portal page, a
one-stop page for your ATF:
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Meeting information
Agenda
Link to past ATF Reports
Common Course Matrices
ATF CEG Pages
Contacts for your ATF
Major Guides
Listserv address
The ATF Meeting
GOALS & PURPOSE
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•
•
•
•
Joint curriculum planning
Anticipated program changes
Admission requirement changes: institutional and program
Potential advising issues
Importance of communication between and among
institutions and sectors
• Set date, time and location for the next meeting
• Select chair (serves for academic year)
• Identify host and note taker
Role of the ATF Meeting Host
PRIOR TO THE MEETING

Confirm ATF meeting date and time with chair, AZTransfer Facilitator,
and the Steering Committee

Schedule meeting room

Technology (computer, projector, internet connection, and conference
phone) required at ATF meetings

Parking arrangements
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Provide map to meeting room, parking location, and lodging
information to Chatlines application link or listserv

OPTIONAL – provide refreshments and/or lunch for ATF members
Role of the ATF Meeting Host
PRIOR TO THE MEETING

If an individual requires Disability Support Services for a
statewide meeting, the chair, host and AZTransfer staff should
be contacted at least two weeks prior to the meeting with
information about the specific services needed.

After the two week window, the host institution and AZTransfer
staff will make their best effort to provide the services needed.

The AZTransfer Steering Committee will fund any Disability
Support Services that are needed at statewide transfer
meetings.

If the individual requiring service cancels within 72 hrs of the
meeting, the individual’s institution must assume the service
costs.
Role of the ATF Meeting Host
DURING THE MEETING

Review housekeeping items: location of restrooms; lunch plans; etc.

Optional: Ask an administrator to give a “Welcome” to your guests
Role of the ATF Chair
PRIOR TO THE MEETING

Collect and develop agenda items based on prior meeting notes, issues
presented to ATF members and review of materials

Chair and AZTransfer Facilitator confer on agenda

Send ATF meeting agenda/information to members by:
•
Online Chatlines application (posted on ATF Meeting Calendar)
Note: send notification to listserv when posted
•
Attach Word doc to meeting announcement email using ATF
listserv
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Plan to review the following items at the ATF meeting:
•
Common Course Matrix (or Matrices)
•
Membership Roster, Prefix and Degrees Lists
•
Ask members to bring CEG pages only if there are changes
Role of the ATF Chair
DURING THE MEETING

Ensure recommendations, decisions and unresolved issues are
recorded by note taker
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Lead discussion and keep on track with ATF agenda
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Voting
•
•
•
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All changes must be voted upon
Voting results must be recorded and reported in ATF
Meeting Report
Only one (1) vote per institution/district – not per campus
Lead members or designee votes on behalf of institution
Role of the ATF Chair
AFTER THE MEETING

Reporting via Chatlines application
•
AZTransfer Facilitator begins report then sends to Chair
•
ATF chair is provided a link to access report for review– the
form will be waiting on the initial screen
•
ATF chair revises as needed, saves changes, completes report
and notifies AZTransfer Facilitator
•
AZTransfer Facilitator reviews, approves and posts report on
meeting calendar attaching meeting notes, attendance, and any
other appropriate documents
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Represent ATF in any further discussions or meetings related to
articulation issues
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If the ATF requests that an item go to the AZTransfer Steering
Committee, the chair may need to attend AZTransfer Steering
Committee meetings on behalf of the ATF
Role of the AZTransfer Facilitator
DURING THE MEETING

Provides an update of changes to the state model and support
systems
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Monitors decisions made on Common Courses, Exam
Equivalencies, AGECs, Pathways, and shared majors

Facilitates CEG updates, initiating an ATF-CEG Change Form if
needed
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Initiates and posts the completed ATF Meeting Report and
meeting notes via ATF Chatlines application
The ATF Report
CHAIR REPORTING PROCESS
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Complete ATF Meeting Report within 14 days of the ATF
meeting
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Request the note taker to send the meeting notes to
AZTransfer Facilitator (and members if desired) to attach to
Meeting Report
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ATF Meeting Calendar will be updated when Meeting Report is
submitted through Chatlines application.
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Timely submission is essential!
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Without a Meeting Report, no meeting decisions can be
recorded by statewide staff.
The ATF Report
MEETING REPORT & NOTES
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Include:
• Meeting attendees (name and institution)
• Meeting suggestions, decisions and unresolved issues
• Voting outcomes
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Submit as an attachment to online ATF Meeting Report
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Handouts from meeting should be included as part of the ATF
Meeting Report – electronic copies should be provided to Chair
AZTransfer Staff Contacts
CAROL SPENCER, Ph.D.
Executive Director
[email protected]
HELENA BABISKI
Administrative Associate
[email protected]
REBECCA McKAY
Director of Technology
[email protected]
ERIN WOODELL
Director of Marketing & Communications
[email protected]
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