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Formatting is applied to spreadsheet
components for the purpose of organizing
and clarifying information.
Data that is presented in a uniform and
consistent format is much easier to
understand than data presented with random
formats.
Formatting can be applied to pages,
columns, rows, cell ranges, and cells.
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Headers or Footers are used to add
identifying information to a spreadsheet.
◦ May include:
 Title of company
 Date
 Page number
 Time of creation or update
 Contact information
Footer Example
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Font Size and Font Style are used to clarify
information by adding emphasis to titles,
column headings, and grand totals, etc.
◦ can also change font type and color
Example:
which title below is emphasized more?
Title of
Spreadsheet
or
Title of Spreadsheet
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Justification is also used to format cell data
for the purpose of clarifying and organizing
information
◦ Left, Right, or Center justification can be applied
globally to columns, rows, or cells.
 Indent is used to emphasize subcategories
◦ The Format Painter can also be used to
apply global formats.
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1.
Left Justification –
2.
Indent–
Left is the default justification for cells
formatted as Labels.
Indent is a format applied to cell data to
emphasize subcategories, such as the
itemized list of expenses in a budget
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3. Right Justification –
Right is the default justification for cells
formatted as Values.
a. Values should be formatted uniformly,
such as, using two decimal places for all
like data, or using currency for total amounts
Ex. $500
vs.
$500.00
b. Values can be formatted for a set number of
decimal places with or without a comma
separator.
Ex. $1024.30 or $1,024.30
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[Right Justification
(continued)
]
c. Values can be formatted in a variety of date
formats
Ex. October 30, 2009
30 Oct 2009
10/30/09
d. Other formats for Values include time,
percentage, fraction, and scientific
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4. Center–
Centering is a format usually applied to
titles and column headings
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Centering of the Table Title

Left Aligned (text)
◦ Column heading
◦ Listed Items
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Right Aligned
(values)
◦ Quantity
◦ Numbers with
decimals (Prices)
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Wrap text is used to align
multi-line text within a cell.
Merge is used to combine two or more cells.
◦ Center is the default alignment when cells
are merged.
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Column Width
◦ Column Width is adjusted to fit the longest
entry.
◦ Double click on the border between the 2 column
heading
◦ When the ##### symbols appear in a cell, this
indicates that the width is too small to display the
contents.
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Borders and Shading
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are used to emphasize and organize
information, and
can be applied to columns, rows, cell ranges,
or individual cells
These lines are Borders!
 Reminder: select the columns, rows, or cells on which
you want to apply Borders and Shading
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Columns and Rows can be
◦ Inserted
◦ Copied
◦ Pasted
◦ Deleted
Cell Data can be
◦ Cleared
◦ Copied
◦ Pasted
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Renaming a spreadsheet tab adds a
descriptive identifier to the spreadsheet
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The Reordering of spreadsheet tabs is
helpful in organizing and clarifying
information
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