Group III General Meeting
Group III: Professional & Supervisory Staff at Clarkson University
General Meeting Minutes
December 5, 2013
Called to Order: Noon Adjourned: 1:10 p.m.
Council Attendees: Meghan Hodge, Chair; Theresa Ferero, Treasurer; Deb Sutliff, Vice Chair; Chris Frascatore, Secretary;
Mary Cabral, Parliamentarian
Members in Attendance: 9
I.
Administration
The Chair opened the meeting with discussion of our shift focus to positive programing to build more
engagement from Group III members and more visibility.
The Chair informed the members that we are changing our group name from Professional & Administrative
Staff to Professional and Supervisory Staff to be consistent with HR’s designation. The Secretary will update
the Policies & Procedures with the new name and forward the document to the Council Members. Once the
document is approved by the Council it will be sent to President Tony Collins for approval.
Treasurer’s Report:
Group III has $1,719.68 in its account. Aramark charged Group III $300 for Chef Kyle’s presentation. This
was originally thought to be free of charge. The Vice Chair reports that Aramark is investigating.
The Council approved the use of a revised Fundraiser Proposal and Report form consistent with the newly
added Article IX of the Administrative and Supervisory Policies and Procedures. The Treasurer reviewed
the following policy items:
o
o
o
o
Any member can propose a fundraiser
Forms for this will be available on website
Council will review and vote to approve submissions and notify the sender
REMINDER: 25% of all proceeds stay with Group III and remaining funds can go to designated charity.
Discussion around the difficulty of raising funds was discussed at length. The need for “a purpose” or a
“mission” to drive the fundraising was one area discussed. The Council is hopeful that more positive
programming (at no cost to the group) will inspire Group III members to become more engaged and bring
more energy and ideas to meetings. With that in mind, the Chair turned the meeting over to the
Parliamentarian for a discussion of New Business.
II.
New Business:
The Parliamentarian discussed the possibility of beginning regular Group III Peer Networking meetings to
encourage sharing of information between Group III members. It is our hope that, as members become
more familiar with each other’s work and areas of interest/expertise, more collaborative relationships will
develop.
On the heels of this discussion, Vicki Clark proposed Group III support the Spectrum sponsored speaker Dr.
Mae Jemison, the first African American astronaut. Discussion regarding this event as a mechanism to gain
positive for Group III was held. The group agreed that this was a positive event in line with the mission of
the group. There was some discussion about obtaining and sending out information regarding such
opportunities in advance so group members have the opportunity to review the material and make
educated decisions.
1
Group III General Meeting
MOTION TO PROVIDE $250 IN SUPPORT OF SPECTRUM SPEAKER: Peg Walrich
SECOND: Pat Thompson
VOTE: 8 in favor, 0 opposed, 1 abstained
ACTION: The Treasurer will have a check made payable to Spectrum in support of the speaking engagement.
The Chair announced the next Council Meeting, scheduled for December 13th, will be dedicated to crafting a
holiday table centerpiece as part of the University contest. As always, all group members are invited and
those crafty members are highly encouraged to come and help build a creative centerpiece, while building
community!
III.
Old Business:
The Treasurer reviewed the status of HR’s reorganization at the exempt level.
 Review is ongoing, person-by-person and more complex than originally thought
 Timetable has been shelved for detailed individual analysis and approval by legal council
 Numbers affected is not clear. Some jobs are being redefined with added responsibilities and will
remain exempt
There was considerable discussion surrounding HR issues and the members present requested to have
Marilyn invited back in the spring semester to discuss job security, budgetary issues, and flexible scheduling.
Another issue brought to the table was how to balance work and life successfully, and with whom to discuss
these issues if the balance is skewed.
The Council agreed to speak with Marilyn regarding these issues and discuss the possibility of attending a
meeting in the spring.
IV.
Upcoming Meetings:
Council Meetings (everyone welcome):
December 13th, 10:00 am in the Student Center Servery – Centerpiece Decorating Contest
January 9th, 2:30 pm in the Student Center Servery
February 13th, 2:30 pm in the Student Center Servery
March 13th, 2:30 pm in the Student Center Servery
April 10th, 2:30 pm in the Student Center Servery
May, 5th, 2:30 pm in the Student Center Servery,
General Meetings:
January 23rd Noon to 1:00 pm location TBA
March 18th 3:00-4:00 pm location TBA
May 5th 11:30-1:00 pm location TBA
V.
Closure
MOTION TO ADJOURN: Vicki Clark
SECOND: Ron Boczarski
VOTE: Unanimous
2