New PBIS Coaches Meeting
September 2, 2010
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Gain knowledge about coaching
Acquire tips for effective coaching
Learn strategies to enhance coaching
efficiency
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Communicate with team (phone calls, emails,
attend team meetings)
Ensure that team has an agenda, data, action
plan
Ensure team communicates to staff
(Marketing)
Provide awareness presentations (Marketing)
Make connections-school to school etc
Communicate with Stefanie (Invite to meetings,
pep rallies, etc)
1.) “Positively Nag” and “Cheerlead”
2.) Empower the Team Leader/Internal
Coach
3.) Be a resource for information and a
liaison
4.) Facilitate Data-Based Decision-Making
5.) Facilitate PBIS Implementation at School
Provide frequent, positive communication
 Find positives in school data
 Provide edible reinforcers, thank you’s,
kudos
 Celebrate successes
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◦ Cc-ing key people, PR contact, presentations
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Encourage positive behavior by
administrator
Maintain coaches’ school binder
◦ Means of documenting efforts and celebrating success
Encourage team’s documentation of
programming
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Meet with TL outside of scheduled meetings
◦ Work “behind the scenes”
◦ Establish rapport, encouragement, guidance
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Foster the image of the TL
◦ Within Team meetings and School system
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Work Collaboratively
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Offer tools from toolkit and other resources
External Coach
Internal Coach/Team
Leader
Ensures the team meets regularly
Sets the dates for meetings
Offers tools to assist in record
keeping, team evaluations, etc.
Checks accuracy of records, directs
team in evaluation
Ensures equal distribution of roles
and responsibilities
Assumes the role of leader,
delegates, assigns tasks
Ensures the team is using data for
decision making
Refers the team to the data during
team meetings
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Attend coaches’ meetings and other
training opportunities
Collect data for decision-making and
complete all required surveys/tasks
Distribute information (“timing is
everything”)
Reestablish your purpose at the first meeting for
the new year:
Define team purpose
Be ready to accommodate membership changes
Have resources available to familiarize new members
Review how members interact (ground rules, role &
responsibilities, conflict & conflict resolution, etc)
◦ Review how decisions are made (brainstorming)
◦ Review team’s structure (regularly scheduled meetings,
agendas that are time limited)
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A team focuses on both tasks and group process
Team members are equal
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Establish process for members who leave & new
members join team
◦ Identify new team members to replace members who left
◦ Best if done before school starts
◦ Best to pick new members who have a vested interest in
improving climate across campus
◦ Be ready to share Action Plan, Team Minutes, Training
Materials…
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Establish process for change in administration
◦ Who is responsible for talking to new administrator about
PBIS
◦ Share Action Plan, Meeting Schedule, Training Materials…
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Regularly scheduled meetings (scheduled in
advance)
Purpose of meeting clearly stated
Agenda for meeting is time-framed
Meeting place is quiet & free from distractions
Ground rules established & followed
(attendance, participation, equality, decisionmaking)
Team Goals or priorities are established with
correlating timeline (Refer to action plan)
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Identify a process for team maintenance
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System:
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Evaluating the meeting and overall team
function—via surveys and focused questions
◦ No one person is responsible for team’s success
◦ Incentives for team members
◦ Ways to maintain high moral
◦ Manage conflict in place & followed
◦ Manage other team inhibitors (off-subject talk, lack of
agreement)
◦ For decision-making in place & followed (participative,
consensus)
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If you are doing a PBIS newsletter share an
article, borrow ideas from other schools
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Contact Stefanie when you need assistance
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Have team leaders in your same county
share email address so that they can share
ideas
Go back and look at your old Action Plans
and Activities from the School-wide Training
you might find some ideas you forgot about
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With team: (should be done at initial team
meeting)
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Share
Share
Share
Share
end of the year data (Discipline, Attendance, …)
team evaluations
results of Benchmarks of Quality or SETS
results of Staff and/or Student Climate Surveys
With entire faculty: (should be done at faculty
kick-off)
◦ Share end of the year discipline data
◦ Share results of Staff and/or Students Climate Surveys
and proposed changes as a result
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Notice trends & peaks:
◦ Identify students who will need more support
◦ When to do booster trainings for staff? Students?
◦ What expectations need to be focused on at
beginning of year? Mid year? End of Year?
◦ Are there new settings that need rules?
◦ When settings need a refresher training?
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For Students:
◦ Review Expectations and Rules for each established
setting
◦ Review Rewards and Consequence procedures
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For All Staff
◦ Beginning of Year
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Expectations, Rules
Classroom vs. Office referrals
Referral Process
Rewards
Consequences
Changes Made Based on Survey Results
◦ Mid-Year
 Topics based on data
 Topics selected based on input from staff and administration
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Make sure all staff have resources from
year 1:
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Poster of expectations and rules
Discipline Process Flowchart
Referral Forms
Lesson Plans
Recognitions
New Staff
◦ New Teacher Meetings
◦ Mentor