Project Kick Off Briefing
Cost Data Integrity Project
August 30, 2007
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Agenda
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Project Purpose & Scope
Project Team & Timeline
Project Organization
Project Approach
Project Deliverables
Project Status
Next Steps
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Project Purpose and Scope
• Address broken process with Project
Management System – Capturing Actual Costs
• Critical Project per CIO
• Data Capturing and Reporting Issues
• Different Data Streams:
– Timesheets
– Vendor Invoices
– Employee Expenses
• Scope of Project = IT Developmental Projects
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Project Team and Timeline
• Four full time SME – Subject Matter Experts
– Project Management System
– Process Improvement / Six Sigma
– System Administrative Support = 1 Person Budgeted
• Four Month Duration
• Three Important Sponsors:
– Chief Information Officer (CIO)
– Project Management Office
– CIO Governance Council
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Project Organization
Secretary of Agency
Chief Information
Officer
Director, Project
Management Office
Process
Improvement Team
• Final authority
• Sets overall agency policy
• Champion the project results
• Critical to getting solutions
implemented
• Main project sponsor
• Directly supports the project
• Works directly with other Project
Managers
• Meets weekly with PMO Staff
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Project Approach
• Six Sigma DMAIC Approach
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Design: Identify key inputs critical to the process
Measure: Collect data and measure defects
Analyze: Root causes of the problem
Improve: Solutions to solve the problem
Control: Reach higher sigma levels
• Include Milestone Reviews for Quality Control
• Training and SOP Documents probably will be
required
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Project Deliverables
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SIPOC Diagram = Map the Process
Gantt Chart = Main Impacts on Costs
Critical to Quality = Key Process Inputs
Performance Standards = What to measure
performance against
• Attribute MSA = Reliability of Data
• Hypothesis Testing = What will work
• Control Charts = Visually monitor progress
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Project Status
• Team in place
• Preliminary Work
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Interviewing Targeted Projects
Collecting and Reviewing System Data
High Level Process Mapping (SIPOC)
Project Selection Analysis
Thought Process Map
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Next Steps
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Approval of Project Charter
Finalize Project Plan and Schedule
Initial Data Capture and Analysis
Identification of Critical to Quality and
Operating Definitions
• Establish Baseline Performance Levels
• Solutions > Improve > Control
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Questions and Comments
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