Target 2000 Technology Team Meeting Minutes of 4/28/00 Technology Committee Notes of: April 28, 2000 Meeting Present: Don Graham, John Roussell, Joe Alexander, Bill Post, Debbie McElroberts, Larry Schmunk, Beverly Taylor, Vicky Banes (staff), and Susan Greco (staff). Brief Updates: Bill discussed WebCT and other interactive courseware currently on the market, which were featured at a recent conference. CMS Update: Debbie McElroberts provided an update on CMS. Three of the first wave campuses are on schedule for the delivery of prototypes which are expected September 1 of this year. Some features will be cut back in order to meet time lines. Making progress in identifying outsourcing for data center services but CSEA has filed a grievance on this issue. Hillary Baker, Project Lead, has taken lead in trying to do risk assessment to identify areas where there may be problems. Looking at a one-year contract so the process and provider can be assessed before a long-term contact is negotiated. Another risk area is 4CNet, the systemwide network. It is essential that this network be totally functional and dependable for CMS to work. CMS is a complex project. Some of the current issues on the table are support issues, regional data center issues, training issues, version upgrades, and timeline slippage's. The more slippage and time lag that occurs the more upgrades we might have to face with the legacy system as well. First wave campuses are beta sites for implementation and for CSU modifications to the software. Team leads are working on a staffing strategy for CMS here at Chico. A team has been put together to work on Process Mapping to determine strategies that we can do in advance of being fully engaged. We need to figure out what the processes are and, once we start implementation, we will have to change how we perform some of our business processes. PeopleSoft will be different from how we are used to doing business so we will need a fit gap analysis and where we don't fit we will have to change some of our processes. If we can do this early we'll be a step ahead when we begin implementation. The Chico steering committee is starting to address change management. Don Graham is the lead on this. Portal Projects: Beverly Taylor reported on the Portal Committee (Bev Taylor, Randy Miller, George Wellman and Linda Post). The committee has met and established a time frame for a deliverable. It was agreed to fold Debbie McElrobert's and Bob Hannigan's separate portal investigations into the group. This is a joint committee between ESC and the T2000 groups. They are in the data-collecting mode to learn more about technologies. They may have a vendor visit and do a presentation. A recommendation is not expected until next fall semester. Draft of "Beyond 2000": The current draft of Beyond 2000 was distributed. This is still in its early stages but there is a deadline of May 20th for the Dean's Retreat so we need to have this cleaned up by then. Everyone was asked to take the draft and make any revisions and additions to it and return their comments to Bill Post as soon as possible. Bill will send the document out electronically as well along with some assignments to come up with text for the document.