Enterprise Systems Committee
CMS Steering Committee (CSC)
Minutes of November 27, 2000
Present: Ryan, Taylor, Post, Masterson, Fulton, Aden, Rethans, McElroberts, Allen (for
Dennis Graham), Frazier, Praizler, Wellman, Don Graham, Rinne.
Fast Track
1. Phyllis Weddington will assume the duties of CMS Project Director on December
1st. All lead people should begin working with Phyllis from that time forward.
John Miller will help with transitions, but all contacts need to go through Phyllis.
Team Leads can expect support from the Project Director as they work through
their respective areas. Finance would like her to attend their 12/4 meeting from
9:00-11:00. One task we will be asking Phyllis to perform soon for all function
teams will be to review, with Fred Ryan, our backfill plans to insure they are
appropriate.
2. PeopleSoft Version 8 - Still gathering data and information about version 8.x and
targeting a Dec/Jan decision time.
3. Function Team Updates
Finance is maintaining their weekly meeting schedule. They will have process
mapping strategies lined out by the December break. They will develop a list of
tasks that will dovetail with the CMS Scope document. They will be preparing an
"as is" document.
Human Resources has looked at the baseline scope document and identified 13
business processes. They will create 13 teams to look at their "as is" processes
and document. One team has been identified and will put together a training plan
to use. They will use a template from Northridge as well as high level flow charts
and detailed flow charts with "swim lanes". The first team is expected to roll out
on December 1st and will include three people from outside of HR. The time
frame for this work is three months. Other teams will be established during this
time.
4. Discussed attendance at the Higher Education conference and financial support
for units. December 15th is the deadline to register at the lower price. Following
the discussion today, Fred Ryan will put together an outline for partial funding at
the central campus CMS level and, using an equivalent level of expenditure as last
year, forward it to the committee by email.
Enterprise Systems Committee
1. Portal/Bridge Discussion
The draft proposal from the campus Portal Steering Committee was discussed as
outlined in the Executive Summary distributed prior to the meeting. After
considerable investigation, the committee has determined that Campus Pipeline is
the only vendor that would provide Chico with the desired integration to the
enterprise systems already used on campus. This is viewed as an interim solution
pending the implementation of the Collaborative Management System and,
therefore, it is expected to serve the campus needs only through 2004 or 2005.
Once approved the plan would be to have it in place by Fall 2001. The portal
solution will help CSU, Chico improve student access to information and
registration, foster a sense of community, streamline faculty and staff tasks and
allow for targeted announcements and emails. This bridge strategy will change
how we do business and will help prepare us for the PeopleSoft environment, and
will represent the major bridge initiative for the campus until the arrival of
PeopleSoft. Both Enrollment Management and Alumni need this type of solution
in place soon. After considerable discussion, the proposal was favored by the
committee and the expenditure was considered a good investment. Therefore, the
committee recommended we proceed with the one time expenditure of $269,792
for implementation and annual maintenance for three years at $64,882 per year.
This will be covered by the CMS bridge funds in our budget.
CMS Steering Committee
1. Second Wave Meeting
Several people who had attended offered reports on the Second Wave Meeting
held recently. Key people from SOSS provided good overviews of the project. It
appears that Chico has done considerably more than other second wave campuses.
It was suggested that second wave campus should be mapping existing processes
now. The Help Desk presentation was impressive, and it appears they have done a
good job with the philosophy, reaction times, and prioritization of requests. The
importance of understanding the CSU baseline was stressed. We need to read the
scope documents and understand what the baseline is delivering.
2. SLO/Knowledge Management Visit
Representatives from San Luis Obispo will be here on December 11th and 12th
and will meet in IMC's Studio A. This is a good opportunity to glean some
knowledge from a first wave campus on a variety of topics like data warehousing,
etc.