CSU, Chico - CISC Meeting Notes
Meeting Date: March 15, 2011
Meeting Location: MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
✔
Weddington, Phyllis
✔
Kelley, Meredith
✔
Alber, Bob
✔
Rowen, Bruce - Guest
Rethans, Arno
Reed, Dan
✔
Post, Bill
✔
Foreman, David
DISCUSSION ITEMS
1.
CMS upgrades:
CFS – Dave’s team has begun the conversion process and is on target to make the April 1 go-live
date.
HCM 9.0 – Database set up and configuration is under way. First pass activities will take place
through June. Bruce has instituted a functional/technical leads planning team that will meet in
conjunction with the Dawgs throughout the upgrade timeframe.
2.
Academic Advising funding proposal: Bruce and Meredith presented their funding proposal for consulting
for the Academic Advising module and associated processes. The request highlights the critical nature of the
timing of the HCM 9.0 upgrade go live date (3/2012) and the graduation cycle immediately following the
upgrade. A consultant whose expertise is Academic Advising in both 8.9 and 9.0 versions and is familiar
with Chico processes has been identified. The proposal is for a 12 week engagement beginning as soon as
possible and ending with the system go-live at an estimated cost of $86,400. The group approved enterprise
budget funding for this consulting request. Bruce/Meredith/Phyllis will begin work on the contract process.
3.
Data Warehouse software (introductory item): The Cognos ETL software that is primary to data
warehousing processing is no longer supported by the vendor. Previously there was no opportunity to
upgrade the software due to the original purchase circumstances. Recently an option to purchase an upgrade
has been made available. Andy Miller is working on a cost proposal for the upgrade for presentation at a
future meeting.
4.
Learning Management Systems (LMS): Bill announced that the original estimates for our LMS upgrade to
Blackboard will be significantly lower than previously anticipated. Details will be presented at the next
meeting. Also discussed the potential for improved processes, e.g., uploading grades from the grade book
directly into PeopleSoft. Dave asked for clarification on the Blackboard LMS vs. the 3rd party vendor tool
used by Health and Safety to track staff training and deliver staff courses and if there is the potential to
combine these resources. More analysis needs to take place before we have a definitive answer to that
question.
5.
Other: No decision has been made at the VP on the future of the Enterprise budget. Bill will keep the group
informed.
TO DO LIST SUMMARY
#
Task
1.
Consulting contract process
2.
Data warehouse software purchase detail
3
Responsible Party
Phylis/Meredith/Bruce
Phyllis/Bill
Due Date
ASAP
April meeting
Status
FUTURE MEETINGS
Date: April 19, 2011
FUTURE AGENDA ITEMS
Enterprise IT projects; inventory
and priority
Business process improvements
Workflow/electronic signatures
Administrative Technology
Committee status
Time: 1:15 – 2:30
Place: MLIB 338