CSU, Chico - CISC Meeting Notes
Meeting Date: January 18, 2011
Meeting Location: MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
✔
Weddington, Phyllis
✔
Kelley, Meredith
✔
Alber, Bob
Rethans, Arno
✔
Reed, Dan
✔
Post, Bill
✔
Foreman, David
DISCUSSION ITEMS
1.
Senior Applications Director: As a result of our Senior Applications Director search, Andy Miller accepted
the position and began work on January 12.
2.
CMS upgrades:
CFS – Dave’s team is working through all of the upgrade requirements and hitting the mandated
deadlines. Go live is April 1.
HCM 9.0 – Database preparation completed and the CO is now completing their steps to return our
Pass 1 database to us in February. Team currently reviewing modifications for inclusion in 9.0. CO
is presenting their final readiness session tomorrow, 1/19.
Consulting contracts are in place with Io and dollars have been encumbered for both the CFS ($128K) and
HCM ($181K) projects.
3.
Camera project: Project is in progress for a series of cameras to be placed in outside campus locations.
Scott Claverie and team are managing the project. Bill and Lori worked through the funding issues.
Included in the funding discussion along with the camera project was desktop refresh dollars from group 2
funding and the Butte generator purchase. The effect on the enterprise budget was a net positive.
4.
Hobsons contract renewal: Meredith presented her proposal for continuing our contract with Hobsons
which expires in April. The special pricing was scheduled to end in December but Meredith is confident it
can be extended. After reviewing the cost structure, the group agreed that the six year proposal was likely the
most advantageous to the campus. The caveat is that six years is a long time to commit to a technology
vendor but Hobsons appears to be a leader in the marketplace and has been upgrading their functionality over
the years. Sixteen of the CSU campuses are using Hobsons. Phyllis and Meredith will work on a formal
proposal to Bill for this purchase.
5.
Enterprise budget: Bill has been in budget discussions with the VPs about redirecting the budget funds
back to the original sources based on the original division contribution percentages. He has had discussions
with Sandra and Lori but still needs to meet with Drew and Rick. More discussion at the next meeting along
with a draft governance proposal.
6.
SharePoint governance: The SharePoint project is now at a point where its document sharing functionality
can be offered to the campus community on a limited basis. We are in the process of hiring a person in ITSS
to provide SP support because the current support from EAPP and the Planning Office is not adequate. SP
was presented to the Dawgs as a potential solution to document sharing for the HCM 9.0 upgrade and the
teams agreed it would be a great help for managing business process guides, project tasks, etc. As requests
come if for SP space, we will need to develop governance rules for access to this tool.
TO DO LIST SUMMARY
#
Task
1.
Hobsons proposal to Bill
2.
3
FUTURE MEETINGS
Date: Feruary 15
FUTURE AGENDA ITEMS
Enterprise IT projects; inventory
and priority
Business process improvements
Workflow/electronic signatures
Administrative Technology
Committee status
Responsible Party
Phylis/Meredith
Time: 1:15 – 2:30
Due Date
Place: MLIB 338
Status