EHHD/Office of Funded Research Internal Letter of Intent (LOI)
Required for any grant or contract proposal 4 weeks prior to submission deadline
Routing instructions:
 Deliver to Dr. Elizabeth Bird for Office of Funded Research (ORD) review (ebird@montana.edu)
 Dr. Bird and Dr. Suzanne Held will confer with you, then forward to relevant department head for approval.
 Department Head signs and sends to Dean Harmon
 Dean signs
 Dean returns the form to Dr. Bird for distribution to PI(s) and ORD file.
1. Name(s)___________________________________________Date________________
______ HHD
_____ Education
_____ EHHD
2. Working title of your proposed project: ______________________________________________
3. Funding agency & program__________________________________________________
4. Proposal submission deadline _____________________________________
Proposed project begin & end dates:____________________
5. Does the research involve Native American communities? ___ Yes ____ No
A letter of support/tribal resolution/other required documentation from the appropriate person or
governing body will be required.
6. Rough budget: $______________
7. Allowable IDC rate ______________ (See OSP’s Info Sheet http://www.montana.edu/wwwvr/osp/index.html and/or funder instructions.)
8. Budget implications for the Department/College:
a. Are you proposing course buy-out? ___ Yes ____ No
If yes, please describe how many and which courses and how many years. Please see the buy-out
policy at the end of the document:
_____________________________________________________________________
b. Do you have a Co-PI in a different College at MSU? ___ Yes ___ No
Co-PIs Names___________________________Colleges____________________________
If yes, and funder allows IDCs/F&A, please fill out the F&A shared credit agreement
following the end of this form and include it with this LOI and ensure it’s attached to the ePCF.
c. Do you propose to participate in the Incentive Program for Researchers? ___ Yes ____ No
(Information and policies at http://www.montana.edu/wwwvr/osp/index.html)
If yes, other than course buyout, what percentage of your AY time are you writing in to the grant?
______
d. Does your proposal require match? ___ Yes ___ No
If yes, please describe how you propose to meet the required match:
_____________________________________________________________________
9. Do you expect to hire staff on your budget? ___ Yes ____ No
If yes, please describe:
_____________________________________________________________________
a. Do you have space identified to house your staff additions? ___ Yes ___ No
If yes, please describe:
____________________________________________________________________
10. Have you attended Office of Sponsored Programs PI Training? ___ Yes ___ No
11. Will you request a letter of support for your proposal from:
Department Head? ____ Yes ___ No
Dean?
____ Yes ___ No
Note: Please provide a draft letter.
12. Attach a working abstract.
13. Assistance with your application. In order to best coordinate services offered by EHHD/ORD and/or the
Office of Sponsored Programs, please check all areas of assistance you would like to receive. Elizabeth or
Suzanne will be in touch with you after receiving this information:
__ I don’t require any assistance with this proposal.
__ budget and justification (including subawards)
__ grant narrative (project description/research plan)
__ forms (such as subject enrollment, facilities and university resources)
__ data management
__ biographical sketches formatted to funder specifications
__human subjects
__letters of commitment/support
__ completing MSU’s Electronic Proposal Clearance Form
__ submission process (electronic or paper)
__ RFP/RFA special requirements/other_______________________________________
Departmental Approval to Proceed_______________________________________________
Date_____________________
AND
EHHD Dean’s Approval to Proceed_______________________________________________
Date_____________________
Signed Copies to:
_____PI (original)
_____Associate Dean, EHHD Office of Funded Research (copy)
EHHD course buy-out policy
Effective January 1, 2014, the following policy will be in place for course buy-outs related to grant activity in
the College of Education, Health and Human Development:
There are two scenarios, 1) pilot/internal grant and 2) full/external grant
1. Pilot/Internal grant – this is a grant where the intent of the funding is to provide
pilot/preliminary data or proof of concept that will lead to a larger grant application. These
grants may be internal to MSU, for example, through EHHD pilot grants or VPR/Provost funds.
Under this scenario, faculty may buy out of a maximum of one course per semester for a maximum length of
two semesters at the course replacement cost.
2. Full/External grant – this is a grant where the intent is to carry out a full project. These grants
will be from external funding sources, such as foundations or the federal government.
Under this scenario, faculty may buy out of a maximum number of courses to the point that they are teaching
at least one course per semester. There is no maximum length of time for this buy out. Buy-out will be based
on workload. For example, under a 30 credit per year workload with 50% teaching, a 3-credit course buy-out
will be 10% of AY base salary plus benefits, or replacement cost, whichever is more.
In all cases, there must be sufficient funds in the grant to cover proposed costs.
There may be exceptions to the above policy on a case-by-case basis.
March, 2014
Shared Facilities & Administration (IDC) Credit Agreement
Proposal Name: ____________________________________________________________________
Approximate Budget: $_____________________________
Funder Submitting to: _______________________________________________________________
Funder Allowed IDC Rate: __________________________
PI: __________________________________________
Department/Org #: ______________________________ % of Budget Credited to this Dept _________%
Signature: ______________________________________________
Co-PI: _______________________________________
Department/Org #: _____________________________
% of Budget Credited to this Dept _________%
Signature: ______________________________________________
Co-PI: _______________________________________
Department/Org #: ______________________________ % Budget Credited to this Dept __________%
Signature: ______________________________________________
Co-PI: _______________________________________
Department/Org #: ______________________________ % Budget Credited to this Dept __________%
Signature: ______________________________________________
(continue to add if needed)
Total of percentages (must add up to 100%)
_____________%