University Technology Advisory Committee (UTAC)
http://www.csuchico.edu/ires/plans/utac
Meeting Minutes
Friday, November 7, 2014
10:00am, Colusa Hall, Room 100B
ATTENDING COMMITTEE MEMBERS
x Joe Alexander
x Debra Barger
x Rebecca Cagle
x Wendy Diamond
x Todd Gibson
x Cris Guenter
x Kate Post (for Anna Harris)
x Jean Irving
Ben Juliano
David Keller
x Allen Lunde
ATTENDING GUESTS
x Brooke Banks
x Sarah Blakeslee
x Scott Claverie
x Mark Hendricks
x Scott Kodai
x
Jennifer Meadows
Mario Mena
Jim Mensching
Jeremy Olguin
Dan Reed
LeRita Ringel
Noriyuki Sato
Mike Schilling
Seema Sehrawat
Mike Spiess
Mike Wood
x
x
x
x
x
Mike Magrey
Andy Miller
Ray Quinto
Tom Rosenow
Christine Williams
x
x
x
x
x
DISCUSSION ITEMS
1. Announcements and Additions/Changes to Agenda
There were no additions/changes to the Agenda.
2.
Approval of Meeting Minutes from October 10, 2014
The Minutes of October 10, 2014 were approved.
3.
CNI Update (5 minutes) - Scott Claverie
Scott Claverie said that all servers have been moved from the old system to the new system
with little problem. There will be one more transformation the beginning of December but
once this is done, followed by the test and acceptance procedure, the project will be
complete.
Network Topology Update (10 minutes) - Scott Claverie
Scott Claverie presented that soon you will have to have anti-virus software on your
desktop or laptop in order to connect to the campus network and he is working with Scott
Kodai for direct access to SCCM updates. Cris Guenter asked if this applies to MACs. Mike
Schilling answered that CASPAR is the vendor for MACs as SCCM is for PCs. Joe Alexander
mentioned problems with SCCM and his lab computers. Scott Kodai stated that the security
procedures are not meant to get in the way of business processes and that he’ll meet with
Joe and anyone else who needs to resolve problems stemmed from SCCM.
4.
5.
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8.
9.
PC Procurement (10 minutes) – Scott Kodai
Scott Kodai said that he has taken another look at the PC Procurement configurations and
decided to remove the requirement to require an extended warranty. The warranty is a
good protection but it’s about 30% of the hardware cost. By taking off the warranty you
will incur a little bit of risk but it will be cheaper for the university in the long run.
Training Management System - LearnerWeb (15 minutes) - Wendy Bentley
Wendy Bentley spoke about the new campus training management system called Learner
Web. She said she’s been working with various campus staff on this cloud-based
application which provides online training and a single point for faculty and staff to manage
all their staff development and compliance training. The application is currently in Phase I
where 50,000 course history records are being imported. Campus is hoping to go live
January 5th and at that time campus employees will be assigned a “learning track” notifying
them when training is due, documenting historical information, etc. Phase II will expand
the use of the system to deliver training offered by other departments such as TLP, CELT,
ARC, SHS, etc. Jeremy Olguin asked about the training’s accessibility. Wendy said it should
be compliant because other CSUs have had to adhere to accessibility standards and are
using it, but she will meet with Jeremy at a future date to discuss. There were other
questions involving departmental training for new lecturers (this can be added to the
system) off campus people and students using the system (not set up for this now but is
being considered for the future), and student employee access (yes, student employees can
access the system). Wendy also explained about the “dashboard” that is used for this
program and the next campus communication steps (Cabinet, Chairs and Academic Senate).
Learner Web is expected to deploy in Spring 2015.
Future UTAC Meeting Dates (10 minutes) – Brooke Banks
Brooke mentioned that the committee needs to set spring semester UTAC meeting dates.
She added that Cris Guenter will be on sabbatical and asked if anyone was interested in
becoming the Interim Chair. There was no response so Brooke asked that anyone
interested should communicate with herself or Christine Williams. It was then determined
that the meeting dates should continue on the second Friday of each month: February 14th,
March 14th, April 10th, and May 8th.
Mole Server Decommission (15 minutes) – Andy Miller
Andy Miller said that DLT and TLP are introducing Kaltura which will replace Mole. Faculty
that have files in Mole need to migrate old content to Kaltura as Mole will be
decommissioned the middle of January when the software is no longer supported. A notice
regarding this move went out about a month ago to the approximately 75 faculty who have
files on Mole. In addition, TLP has instructions for faculty about how to move these files on
their website. Andy added that a couple more notices will go out and the information will
also be posted on Blackboard Learn.
Identity Finder Deployment (10 minutes) - Mark Hendricks
Mark Hendricks updated the committee on Identity Finder, the tool that is intended to help
find Level I data inadvertently stored in old e-mails, documents, etc. and dispose of it.
Identify Finder works by scanning your local hard drive, cloud storage, documents on Bay,
Outlook Exchange, etc. then, if the results find Level I data (credit card number, social
security number, etc.), the user can select and shred it. If you need to keep a record it also
has a "scrub” function where you can “scrub” the number out of your file. Mark said that
the program will be available to run voluntarily next week, in January it will be pushed to all
Windows computers, and in mid-February will be initiated to run scans.
10. Brainstorming Session with Committee Members
Topics included increase in junk email-mail (topic deferred until next meeting), the future
use of clickers on campus, problems with Microsoft Word attachments in e-mails (Seema
Sehrawat will get more specific information about the problem and report back to UTAC),
and communication about the CNI project disruption on the weekend (Brooke said that we
will look at what actual classes we impact with these network interruptions and try to
communicate directly to those faculty).
11. Other
The UTAC Meeting was adjourned at 11:35
TO DO LIST SUMMARY
#
Task
1.
2.
Responsible
Party
Scott Kodai
Due Date
Status
Meet with Joe Alexander regarding
problem with SCCM and lab computers
Meet with Jeremy Olguin of ARC to
Wendy Bentley
discuss Learner Web accessibility
compliance
FUTURE MEETINGS
Date: December 12, 2014
Time: 10-11:30am
Place: Kendall Hall 207/209