UTAC
Friday, February 20, 2009 10:00am
MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
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Joe Alexander
Debra Barger
Jeff Bell
Scott Claverie
Pedro Douglas
Kathy Fernandes
Robyn Hafer
Ben Juliano
Beth Kissinger
Jarrett Morgado
Bill Post
Jerry Ringel
Frederica Shockley
Phyllis Weddington
Joel Zimbelman
Jan Costenbader
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Brooke Banks
Andi Beach
Aaron Bowen
Terry Curtis
Carolyn Dusenbury
Lorraine Gardiner
Ryan Jones
Meredith Kelley
Ben Levitt
Jaime Nelson
Linda Post
Tom Rosenow
Mike Spiess
Joe Wills
Darrell Bartlett
Gayle Hutchinson
DISCUSSION ITEMS
1.
Approval of meeting notes from November 21, 2008
Approved; no changes.
2.
Additions/Changes to Agenda
Ben added the Draft Desktop Refresh Resolution to the agenda between items #5 and #6.
3.
IT Status Sheet Review/Discussion (Ben Juliano)
Ben introduced the SS for February; no questions from the committee. Ben reminded the committee that faculty
and staff can get a Wildcat Google Mail account, in addition to their regular Exchange accounts. We are not
specifically supporting the entire suite of Google Apps at this point, because not everything is currently
accessible.
PeopleSoft Financials 9.0 will be going live during Spring Break. The Financials module will be down from
March 12 – March 16th.
Reminded the committee that Brio is being replaced by INSIGHT reporting in late spring.
Terry Curtis asked about outsourcing server hosting off-campus. Is it legal? A larger conversation is needed, but
there are HR issues as well as confidentiality issues that would need to be addressed. May follow up with a subgroup to continue discussion. Mike Spiess volunteered to be involved, as he has had experience with
outsourcing.
4.
Information Security Audit Review (Brooke Banks)
Brooke shared the PowerPoint presentation that she gave to Academic Senate in late January showing a highlevel summary of 28 key audit findings. These 28 findings are summarized into five areas: Information Security
Policy, Governance Structure, Decentralized Servers & Applications, Web Application Security, and Technical
Control. Brooke will be going to Cabinet on March 2 nd to further discuss the changes Information Security is
making in response to the audit findings.
Brooke also gave a brief update on the CSU System-wide Policy. Chico will be adopting some of the policies to
replace or create campus policies. Brooke directed the committee to the ISEC Web page where policy documents
are kept http://www.csuchico.edu/ires/security/index.html.
5.
Campus Forms Update (Phyllis Weddington)
Phyllis reported that the forms group had begun working with HR last fall to improve forms on the HR Web site,
and from there the forms issue turned into a bigger discussion about what tools to use, where data is stored, etc.
The group has started “Phase One” to start creating better forms for Web use across campus, but there are many
problems and issues associated with the forms topic. Further discussion with the committee will occur as the
forms group learns more. Bill Post said that we are going to be putting effort and resources into this topic and
UTAC will need to be involved in the long run for infrastructure building.
6.
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8.
Linda Post reported that we have gotten some movement from the Chancellor’s Office about digital
authorization; more information will follow as it’s available.
Draft Desktop Refresh Resolution (Ben Juliano)
Ben distributed a handout titled “Resolution Supporting Continuation of the Campus Computer Refresh Project”
and asked the committee to review and provide feedback. Bill Post clarified that it is the Academic Affairs
Computer Refresh Program – the Campus version has not been passed. Future agenda item “Effects of Faculty
Purchasing Sub-Standard Computers.”
Blackboard Vista Statistics and Wimba Pilot (Kathy Fernandes)
Kathy presented the spring 2009 schedule for the Technology in Learning and Teaching (TILT) symposiums. All
sessions are streamed live using Wimba so anyone can attend the session. Kathy then presented “Vista Fall 2008
Statistics” in total and by college, with bar graphs visualizing the data. A “Clicker Update” showing clicker
usage for fall 2008 and spring 2009, and results from the fall 2008 Faculty Clicker Survey was also distributed
Clicker Evaluations and New Technologies (Jan Costenbader/Freddie Shockley)
Jan shared PowerPoint presentation on student perceptions on using technology in the classroom, surveying both
the broad use of technology and the specific use of clickers. Most students gave agreeable responses. A teacher
who is experienced in using clickers is preferred and results in students having a better perception of the
usefulness of clickers. Jan showed the TurningPoint online store
https://store.turningtechnologies.com/index.cfm.
Jan reported that we are piloting “responseware” (also called “soft clickers”), a Web-based program that operates
over internet or cellular devices instead of the TurningPoint hardware. It can be used from any Web browser and
is less expensive than the “hard” clicker while working just as well. Mike Spiess asked about support for “soft
clickers” and Jan said that figuring that out is part of the pilot. Currently, there are 11 students involved in the
pilot.
Freddie has been using the e-Instruction clicker for the past several semesters instead of the TurningPoint clicker
and has been happy with the results. She presented her survey called “Which Clicker Survey” in which 16
students took part (out of 26 students eligible to participate). Her results showed that students liked the eInstruction clicker.
Bill Post would like to see more information and to drill down on the data about student satisfaction with
clickers. Joe Alexander reported that the iPod touch has the capability to act as a clicker as well – we need to
have a broader discussion about these kinds of devices. Mike Spiess added that if we were to revisit our choice in
clickers in the future, additional research with standardized surveying is absolutely necessary.
TO DO LIST SUMMARY
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Task
1.
Suggest agenda items for future meetings
based on IT Strategic Plan
2.
Form sub-committee for Forms focus
sessions
FUTURE MEETINGS
Date: March 27, 2009
Responsible Party
Committee
Due Date
Ongoing
Bill Post, Committee
Spring 09
Time: 10am
Place: MLIB 338
Status