UTAC
Friday, May 16, 2008
MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
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Joe Alexander
Debra Barger
Jeff Bell
Scott Claverie
Kathy Fernandes
Lorraine Gardiner
Meredith Kelley
Jeff Layne
Randy Miller
Bill Post
Jim Richmond
Tom Rosenow
Mike Spiess
Joe Wills
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Brooke Banks
Andi Beach
Rebecca Cagle
Carolyn Dusenbury
Dave Foreman
Benjoe Juliano
Marc Langston
Debbie McElroberts
Jaime Nelson
Linda Post
Jerry Ringel
Frederica Shockley
Phyllis Weddington
Joel Zimbelman
DISCUSSION ITEMS
1.
Approval of meeting minutes from April 11, 2008
Approved.
2.
Additions/Changes to Agenda
Changed chair election to first meeting in the fall instead of today’s meeting. Bill Post will call the September
meeting.
3.
IT Status Sheet Review/Discussion
Committee had no questions or comments regarding the IT Status Sheet for May.
4.
Data Warehouse Presentation (Linda Post)
Linda shared a PowerPoint slideshow outlining the Data Warehouse as it relates to IT Strategic Plan Theme E,
Knowledge Management. We are now building our own scorecards through the Reporting Service instead of
using PB Views. The DW team is working on a DATA Web site to act as a “one-stop-shop” for campus data. For
now, data requests and questions can be sent to data@csuchico.edu. Linda reported that they have begun using
the MS Reporting Service (which is free to use under the campus Microsoft licensing fee), and showed a variety
of reports that are available at this time. Joe Wills noted that reports generated through these services become
public information and can be accessed if requested.
5.
ReSEARCH Station Demo (Carolyn Dusenbury)
Carolyn provided a handout and walked the committee through several new features of the library ReSEARCH
Station, including the new Site Search box that uses Google Search functionality to search the library Web site.
Also new are the Library Channel blog and many new catalog features, such as keyword relevancy ranking, links
to online resources, and a My Library Account area. The biggest addition is the Multi-SEARCH tool, which
allows the user to search several databases with one search, including books, articles, Inter-Library Loan items,
DVD/Video and more. Single-sign on for the library will be implemented later in the summer.
6.
Information Security Audit (Brooke Banks)
Brooke informed the committee of the upcoming security audit set to begin June 23 rd and last approximately
seven weeks. For five of those weeks, auditors from the Chancellor’s Office as well as the auditing firm KPMG
will be working on campus to analyze our security practices against the ISO 17799. 20 departments across
campus will be involved in the audit, with an emphasis on Web application development and securing email
systems.
7.
System-wide Information Security Policies and Standards (Brooke Banks)
Brooke reported that the system-wide security policies are going through a second revision right now and that the
standards are still being developed. More information will follow as it becomes available.
8.
Student Email Replacement Project (Jerry Ringel)
Jerry updated the committee on the Student Email Replacement project. A side-by-side comparison of Google
Mail for Edu vs. Microsoft Live Mail was presented, with the Google product showing more potential for
fulfilling the needs of Chico. Jerry pointed out that students won’t see a big difference between what they have
now and an outsourced mail option. They will still be able to forward their mail.csuchico.edu account to another
email account. The biggest difference will be on the technical back end. Jerry shared a timeline for the project
with possible implementation in late fall 08.
Bill will be speaking about this at the next meeting of the Council of Academic Deans (CAD).
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Email Guidelines/Document Retention (Jerry Ringel)
Jerry discussed data retention standards coming from the Chancellor’s Office as they relate to email storage.
Email should not be considered campus data of record due to its transitory nature. If campus data of record is in
an email, it should be moved somewhere else. Email has a short life and isn’t backed up long on campus, while
other data is archived on our system. These guidelines are still being developed and there will be more
information to follow.
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Agenda Items for Future Meetings (Bill Post and Mike Spiess)
 E-portfolios
 Inter-campus collaboration on Learning Management Systems content
 CISC Meeting items
 Sustainability and Technology
 Metrics
 Wimba/Video conferencing
 Outlook v. Entourage – making it work better together
 Photocopiers
 More functionality with the phone system
 Key cards and key cabinets
 Resources available to off-campus students
TO DO LIST SUMMARY
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Task
1.
Elect new committee chair
2.
FUTURE MEETINGS
Date: September 19, 2008
Responsible Party
Mike/Bill/Committee
Time: 10am
Due Date
September, 2008
Place: MLIB 338
Status