Academic Technology Advisory Council Minutes
Monday, October 6, 2014
Barge 304, 2:00-3:00
Attendees:
Absent:
Guests:
I.
Chris Schedler, Ron Tidd, Tina Short, Doug Lonowski, Ping Fu, Kevin Archer, Laura
Portolese-Dias, Tracy Pellett, Mel Palm, Michael Moon, Bill Thelen, Sue Noce
Andreas Bohman, Fillip Jagogdinski, Patricia Cutright, Ginger McIntosh, Josh Welsh
MediaAmp Team
Welcome
a. C. Schedler welcomed council to meeting.
II. Review of Meeting Minutes 9/22/14
a. M. Moon moved to approved, T. Pellett seconded, minutes approved.
III. Information Items
a. Groupwise.
i. Groupwise accounts moved over to Outlook
1. Groupwise archives have not migrated over yet.
2. Email will be released with process for doing so.
3. Groupwise web link will be going away 10/7.
4. Still able to access Groupwise on your computer until archives have moved over.
b. Printers/File Servers.
i. In process of migrating over printers and file servers to Active Directory, which may result in
renaming of devices.
ii. More communications will follow in the move over from Novell to Active Directory.
IV. Status Updates
a. TAO.
i. Therapist assistance online treatment program is finished training on the system.
ii. Implementation will begin this Fall, with full rollout this Winter to all users.
b. FlexIT.
i. Launched on 10/1.
1. A few issues with Cengage content and technical problems.
2. First two blocks are done, in process of completing last two.
3. 4 students in the initial cohort.
c. Curriculog.
i. A digitally based curriculum approval and management process.
1. Hope to have a beta test this Fall, with campus rollout in February.
d. Integrated Library System.
i. Authentication works now with help from university IT support.
ii. Still working on SFTP server setup, should be ready for testing by 10/14
Action: T. Short will follow up with more details on Curriculog and let T. Pellett know.
V. Task Forces
a. Clickers.
i. C. Schedler is collecting names and has a strong list of candidates.
b. Exam Proctoring.
i. Still missing someone from COTS and CEPS.
c. Task forces will be convening soon with recommendations on enterprise clicker system and
exam process.
VI. MediaAmp
a. Representatives here to talk about successes this past year, and new developments with
stakeholders.
i. Started in October of last year, working with 7 overall departments across CWU: Archives,
Athletics, Communications, DE ITV, Libraries, MML, and Public Affairs.
ii. MediaAmp is a cloud based platform hosted out of UW, with services for State of
Washington educational, government, medical, and clinical communities.
1. Service solutions for storage, management and distribution of digital assets, artifacts
and media, in support of teaching online and continuing education.
2. HIPAA aligned, and FERPA and SCORM compliant.
3. Creates workflows and integrates with existing systems.
b. Migration Accomplishments.
i. Suncadia collection, Living History project, and iTunes U have been migrated to MediaAmp.
ii. Over the course of the year the collection has been updated and had more metadata
associated with it.
iii. Ongoing effort with continually ingesting content, some days over a thousand files.
c. Features.
i. Custom player generator built specifically for CWU.
ii. Uniform CWU branding.
iii. Easily create list and category players, that are cross-media compatible (audio and video).
1. Players are 508 ADA complaint that currently rely on human transcription services.
2. MediaAmp built in closed captioning (CC) services, where if CC is desired it would be
sent out and transcribed, then brought back into the account and applied to all
published players.
(a) Player will detect if there is CC, and will have the option to turn it on or off.
(b) Possibility of multiple faculty members sending request for transcription of same
file.
iv. Customer search module, designed to drop into websites, search across all metadata.
1. Designed to be used across entire CWU web presence.
2. Looks into each individual media account, searches the repository, and then pull back
content relevant to the search.
d. Canvas.
i. When faculty log into their course, there will now be a link that says MediaAmp, which will
take them to a sortable content list.
1. Students will also see a MediaAmp link, where they can see approved content, or
content that that they’ve uploaded.
2. If students upload the content, the faculty will have the ability to sort and see who
uploaded it.
ii. Media can be deleted from Canvas, but restored back through MediaAmp.
1. When deleted in Canvas it is only making it unapproved and no longer viewable.
iii. Beta release later this month.
iv. Gives an interface in Canvas that allows viewing content, generation of players, and applying
them to the page, or associating them with an assignment.
v. Content can be resized or moved within Canvas after it has been embedded.
e. Panopto
i. Working on Panopto Lecture Capture integration for CWU.
1. Content is typically acquired through lecture capture system, then brought into
MediaAmp system to be protected, reused and repurposed.
2. State lead initiative to negotiate an agreement with Panopto.
(a) Didn’t want to use the Panopto cloud, information is stored within MediaAmp.
(b) Lowers cost without having to pay Panopto to host content.
f. University Media Portal
i. Will allow CWU to have a YouTube style presence within their own website; controlling
branding and content.
1. One place for all content on campus, all centrally manage.
2. Micro portals will allow each department to have their own custom branding.
3. Allows for the ability to have student generated content.
g. Discussed whether MediaAmp can be made OAI-PMH compliant with regard to harvesting
metadata.
i. MediaAmp stated that it can be made compliant in a short time period.
h. Content.
i. When content is uploaded it goes through a transcoding process to make it as accessible as
possible to work on multiple devices and browsers.
i. MediaAmp Renewal.
i. Will be coming up for renewal in October.
1. EISC will make decision on renewal and funding.
2. Video portal will be an additional project that will need approval for funding as well.
VII. Other
i. C. Pratz and G. Harvill will come in to talk about classroom and lab technology.
ii. Business case next meeting for chemical inventory management system.
Next Meeting:
Monday, October 20, 2014
SURC 301, 2:00-3:00