IFCS/FSC/08. 01
21 February 2008
78th Forum Standing Committee Meeting1
Proposed Annotated Agenda
26-28 February 2008
Hosted by the Government of Thailand, Ministry of Public Health
Royal Princess Hotel, Bangkok, Thailand
Commencing at 9h00 on the first day
Tuesday
26 Feb 2008
9h00-9h30
1.0
Opening
President
Introductory Remarks
President
Representative of the Government of Thailand
Introduction of members and other participants
9h30-10h30
Local arrangements for FSC meeting
Thailand
2.0
Adoption of Agenda
President
3.0
Acceptance of the Record of the 77th FSC Meeting
President
4.0
FSC - designation of representatives status report
Secretariat
5.0
Forum VI
Theme: Global Partnerships for Chemical Safety
Contributing to the 2020 Goal
President
5.1
Host government arrangements
C. Sylla, Senegal
10h30-11h00
11h00-13h00
13h00-14h30
1
President
Thailand
All
Refreshment Break
5.2
Agenda and programme
President
5.2.1
Overview of programme and proposed general time
schedule
Secretariat
5.2.2
Plenary agenda topics
President
5.2.2.a
Nanotechnology and Manufactured Nanomaterials:
opportunities and challenges
Forum VI meeting document
Plenary programme
G. Karlaganis,
Switzerland
5.2.2.b
Substitution and Alternatives
Forum VI meeting document
Plenary programme
International Agreements on chemicals management
Texts concerning substitution and use of
alternatives
T. Jakl,
Austria
Lunch hosted by the Government of Thailand
Meeting document preparation and travel support funded by the Federal Office of the Environment,
Switzerland
IFCS/FSC/08. 01
21 February 2008
14h30-15h45
5.2.2.c
15h45-16h15
16h15-17h30
Lead & Cadmium - need for international action?
Forum VI meeting document
Plenary programme
Refreshment Break
5.2.2.d
Ecologically sound and integrated pest and vector
management
Forum VI meeting document
Plenary programme
17h30
Close of Day 1
t.b.a.
Dinner hosted by the Government of Thailand
Wednesday
27 Feb 2008
9h00-9h10
Introduction
Review of progress from day 1 and overview of agenda
for day 2
9h10-10h30
President
5.2.3
Opening Session
President
5.2.3.a
Host Government representatives
C. Sylla, Senegal
5.2.3.b
Keynote speaker(s)
Secretariat
5.2.3.c
President's address
President
5.2.3.d
Awards
Secretariat
Refreshment Break
5.2.4
Administrative items
- IFCS revised Terms of Reference
- Elections
- Budget/finance
- Contingency plan
Secretariat
5.3
5.3.1
5.3.2
5.3.3
Organization of work during Forum VI
Lead sponsors' role and responsibilities
Rapporteur
Conduct of Business
Secretariat
Secretariat
Secretariat
Secretariat
13h00-14h30
14h30-16h00
N. Heidari,
Islamic Republic
of Iran and R.
Quijano, PAN
Follow-up to items taken up on day 1 as needed
10h30-11h00
11h00-13h00
M. Luxem,
Germany
Lunch hosted by the Government of Thailand
5.4
Side Events
Secretariat
and FSC
members
5.5
Exhibits
Secretariat and
C. Sylla, Senegal
6.0
Monitoring Progress
Secretariat
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IFCS/FSC/08. 01
21 February 2008
16h00-16h30
Refreshment Break
16h30-17h00
7.0
Financial Report - Status report
- Trust Fund
- Twinning funds
- Twinning arrangements
Secretariat
17h00-18h00
8.0
Integration of Infocap in the SAICM Information
Clearing House: proposals for the modifications to
Infocap
M. Gubb
SAICM
Secretariat
18h00
Close of day 2
t.b.a.
INFOCAP side event
M. Gubb
SAICM
Secretariat
Introduction
Review of progress from day 2 and overview of agenda
for day 3.
President
Thursday
28 Feb 2008
9h00-9h10
9h10 -10h30
10h30-11h00
Follow-up to items taken up on day 1 & 2 as needed
9.0
Time schedule for FVI preparations
Secretariat
10.0
SAICM - Implementation update (verbal report)
UNEP SAICM
Secretariat/
SAICM
Regional Focal
Points
11.0
Other business
12.0
Closure of the meeting
President
Refreshment Break
Forum WG on the future of IFCS - meeting will convene immediately following closure of FSC meeting
t.b.a.
Lunch hosted by the Government of Thailand
t.b.a.
Dinner hosted by the Government of Thailand
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IFCS/FSC/08. 01
21 February 2008
Annotations
2.0
Adoption of Agenda
The Proposed Annotated Agenda is presented to the Forum Standing Committee (FSC) for its
consideration and adoption. The main focus of the meeting is the continued detailed planning for Forum
VI including the review and input on the final drafts of the meeting documents and plenary programmes
for the substantive chemical topics. The FSC as specified in its Terms of Reference has a responsibility
to guide the process of preparing meeting materials and documents for sessions of the Forum following a
lead country/sponsor/organization approach.
Document(s):
Proposed Annotated Agenda (IFCS/FSC/08.01)
Reference:
List of Documents (IFCS/FSC/08.02)
3.0
Acceptance of the Record of the 77th FSC Meeting
The Draft Record of the 77th FSC Teleconference was distributed to the FSC and other participants for
review and comment. One member submitted suggested revisions that are incorporated in the revised
draft (see section 6.2) .The revised Draft Record is presented to the FSC for its acceptance.
Document(s):
Draft Record of 77th FSC meeting ( IFCS/FSC/07.30 rev1)
4.0
FSC - designation of representatives status report
The Secretariat will provide an update on the official designation of representatives to the FSC. The
current list of FSC members/representatives is available on the IFCS website:
http://www.who.int/ifcs/standingcommittee/members/en/index.html
5.0
Forum VI
5.1
Host government arrangements
At its 76th teleconference the FSC accepted the offer of the Government of Senegal to host Forum VI in
Dakar with the understanding that a detailed local arrangements document covering all the IFCS
requirements would be prepared and presented to the FSC for consultation at its 77 th teleconference.
Further discussions on the detailed arrangements would be undertaken by the FSC at its February 2008
meeting as necessary. It was agreed that the FSC will be kept informed on an ongoing basis on the host
government’s organizational arrangements.
At the 77th FSC teleconference (11 December 2007) the secretariat updated the FSC on its
communications and work with the Government of Senegal on the organizational arrangements for
Forum VI. Senegal requested a revised deadline of mid-January 2008 by which to provide the detailed
organizational arrangements for Forum VI. The FSC agreed to the extension stressing the importance of
Senegal providing detail information by mid January 2008 to enable the FSC to evaluate and responsibly
provide advice.
The Government of Senegal will present to the FSC the detailed arrangements it has made for Forum VI
as the designated host government.
Document(s):
FORUM VI, Organizational and Local Arrangements, Responsibilities of Host Country –
Senegal, Basic Document"
Reference:
Hosting Meetings of the Forum –Guidelines and Criteria for Selection of Hosts ( IFCS/FORUMIV/16w Annex 10)
Hosting Meetings of the Forum, Organizational and Local Arrangements, Responsibilities of
Host Government"
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IFCS/FSC/08. 01
21 February 2008
5.2
Agenda and programme
Reference:
Proposed Provisional Agenda (IFCS/Forum VI/01w)
5.2.1
Overview of programme and proposed general time schedule
The working version of the "Overview of Programme and Proposed General Time Schedule" for Forum
VI agreed by the FSC at its 75 th meeting is presented to the FSC for its further consideration.
Document(s):
Overview of Programme & Proposed General Time Schedule (IFCS/FSC/07.15 rev 2)
5.2.2
Plenary agenda topics
The FSC is requested to review and provide input for the finalization of the meeting documents and
plenary session programmes for the substantive chemical topics on the Forum VI agenda. The FSC
agreed on four substantive topics for the Forum VI agenda. The preparation of these topics has been
undertaken by working groups following the lead sponsor approach. The list of WG members, work
schedule and the proposal for each topic are available on the FSC website at:
http://www.who.int/ifcs/documents/forums/forum6/en/index.html
Document(s):
IFCS Forum Sessions Official Meeting Documents – types and organization (IFCS/FSC/01.63
rev 2)
5.2.2.a Nanotechnology and Manufactured Nanomaterials: opportunities and challenges
G. Karlaganis, Switzerland, the lead sponsor for the topic Nanotechnology and Manufactured
Nanomaterials: opportunities and challenges, will present for the consideration of the FSC the final draft
of the thought starter paper prepared as the Forum VI meeting document and the proposed plenary
programme.
Document(s):
Nanotechnology and manufactured Nanomaterials: Opportunities and Challenges – Thought Starter
(IFCS/FSC/WG Nano/ 02 rev 4)
Nanotechnology and nanomaterials: opportunities and challenges – Forum VI Plenary
Programme (IFCS/FSC/WG Nano/ 04 rev 4)
Reference:
Nanotechnologies at the OECD (IFCS/Forum VI/ 04 INF)
Activities on Nanotechnologies in the IOMC Organizations (IFCS/FORUM-VI/5 INF)
5.2.2.b Substitution and Alternatives
T. Jakl, Austria, lead sponsor for the topic Substitution and Alternatives, will present for the
consideration of the FSC the final draft of the thought starter paper prepared as the Forum VI meeting
document and the proposed plenary programme.
Document(s):
Substitution and Alternatives – Thought Starter (IFCS/FSC/WG SubstitutionAlternatives/02rev3)
Substitution and Alternatives – Forum VI Plenary Programme (IFCS/FSC/WG SubstitutionAlternatives/ 04 rev3)
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5.2.2.c Lead and cadmium - need for international action?
M. Luxem, Germany, lead sponsor for the topic Lead and cadmium - need for international action? will
present for the consideration of the FSC the final draft of the information/reference paper prepared as the
Forum VI meeting document and the proposed plenary programme.
Document(s):
Lead and cadmium – need for international action? Thought Starter (IFCS/FSC/WG Lead and
cadmium/04 rev 1)
Lead and cadmium: need for international Action? Forum VI Plenary Programme
(IFCS/FSC/WG Lead and cadmium/03 rev 1)
Reference:
Lead and cadmium reference list (IFCS/FSC/WG lead and Cadmium/05)
Lead and Cadmium: Need for International Action? Compiled input received on initial draft
papers (IFCS/FSC/WG Lead and Cadmium/09)
5.2.2.d Ecologically sound and integrated pest and vector management
N. Heidari, Islamic Republic of Iran, and R. Quijano, PAN Asia Pacific, lead sponsors for the topic
Ecologically sound and integrated pest and vector management will present for the consideration of the
FSC the final draft of the thought starter paper prepared as the Forum VI meeting document and the
proposed plenary programme.
Document(s):
Forum VI Plenary Session on IPM & IVM – Thought Starter (IFCS/FSC WG IVP & IPM/03)
IM & IVM Forum VI Plenary Programme (IFCS/FSC WG IVP & IPM/04)
5.2.3
Opening Session
The FSC assumes lead responsibilities for preparing the programme for the Opening session of Forum
meetings.
Document(s):
Opening Session – Proposed Programme including keynote speakers (IFCS/FSC/08.08)
5.3.2.a Host government representatives
C. Sylla, Senegal, will inform the FSC on the participation of representatives of the Government of
Senegal in the Opening session.
5.2.3.b Forum VI Keynote speakers
The secretariat will inform the FSC status of invitations to the proposed keynote speakers.
5.2.3.c President’s address
At the 75th FSC meeting it was proposed and agreed that the President report on the activities and work
of the FSC since Forum V in the Opening Session Forum VI. FSC members supported not preparing a
detailed President’s Progress Report noting that a report would duplicate efforts under way for the ICCM.
5.2.3.d Awards
The Secretariat will update the FSC on the nomination process for the IFCS Award of Merit and IFCS
Special Recognition Award.
Reference:
IFCS Award of Merit – Nomination and Selection Process (IFCS/FSC/07.19)
IFCS Special Recognition Award – Nomination and Selection Process (IFCS/FSC/07.20)
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5.2.4
Administrative items
IFCS Terms of Reference, Elections, Budget & Finance, Contingency plan
The IFCS Terms of Reference (TOR) state that at each session the Forum will elect officers (para 6) and
members of the Forum Standing Committee (para 7.2). The TOR also state
15. Budget and Expenses
15.1 The Forum Standing Committee shall prepare for consideration by each session of the Forum an
estimate of expenditure related to the Forum, the Forum Standing Committee, and ad hoc Working
Groups established by the Forum and a Secretariat, together with information concerning
expenditures for the period since the last Forum. This estimate, with such modifications as may be
considered appropriate by the Forum in the light of potential funding, shall subsequently be
considered in the budget of the Forum.
Forum V adopted a resolution on the future of IFCS. The Resolution established a working group to
prepare a draft decision on the future role and functions of the IFCS for consideration at Forum VI. The
draft decision document under preparation by the Forum Working Group (WG) proposes a future role
and functions of IFCS and presents several options and approaches for the future IFCS structure and
institution arrangements. To make an informed decision on the future of IFCS, the Forum should have a
sense of the budgetary costs of each option under its consideration. The Forum WG will finalize the draft
decision document at its meeting 28-29 February 2008. The decision on the future of IFCS will warrant
an examination and possible revision of the IFCS TOR by Forum VI.
The draft decision document under preparation by the Forum Working Group (WG) puts forth the
following issue:
"Note that an important question under any approach of incorporating IFCS into ICCM/SAICM is
what rules of procedure or terms of reference would apply to Forum sessions or activities held
under the auspices of ICCM. ICCM-2 will take place in May 2009, several months after Forum VI
will be held in September 2008. While ICCM-2 is scheduled to consider and adopt rules of
procedure for itself, Forum VI will not know what they will be, nor will the Forum know the
nature of a bureau that may be created under them when it makes its decision about the future of
IFCS. If Forum VI decides upon an approach in which IFCS would be incorporated into ICCM,
the Forum will not know whether it can confidently “hand-off” IFCS to ICCM, because it will
have no idea of whether ICCM-2 will be willing or able to accept the Forum, or under what terms.
In light of this timing challenge, it may be prudent for Forum VI to adopt a contingent plan in
respect to the future of the Forum, if it decides upon an approach in which IFCS would be
incorporated into ICCM. "
The Forum WG will consider the issue at its 28-29 February 2008 meeting.
If Forum VI decides upon an approach in which IFCS would be incorporated into ICCM, it should also
consider arrangements for IFCS in the interim period until ICCM-2.
The FSC is requested to discuss the preparatory work to support the consideration of these matters by
Forum VI.
References:
IFCS Terms of Reference (IFCS/FORUM III/23w, ANNEX 1)
Forum V – Final Report (IFCS/FORUM-V/05w)
Forum VI – Future IFCS Draft Decision Document (IFCS/WG Future IFCS/ 14)
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5.3
Organization of work during Forum VI
5.3.1
Lead sponsors' role and responsibilities
The Secretariat will review the lead sponsors' roles and responsibilities for the preparation of plenary
sessions, documents produced during the session and the Forum V meeting report. These had been
instituted as IFCS working procedures by the FSC and Forum since Forum II.
Document(s):
Lead sponsors’ role and responsibilities (IFCS/FSC/08.04)
5.3.2
Rapporteur
The Forum will designate the individual to serve as meeting rapporteur at the Opening Session.
According to the IFCS Terms of Reference (para 14) "…. the Secretariat, in consultation with and under
the guidance of the President of the Forum, shall prepare a Provisional Agenda for each session of the
Forum, including a recommendation for the meeting rapporteur."
The rapporteur is responsible for preparing the meeting report. Lead sponsors for Forum Plenary agenda
items have the main responsibility for drafting any Forum decisions or recommendations as well as the
relevant section in Meeting Summary Report on their agenda items. The rapporteur prepares the meeting
report based on their input.
The FSC is invited to consider nominations for rapporteur.
References:
Forum VI – Preparation of Plenary Sessions/Presentations and Meeting Report –
Responsibilities and Drafting Process – Lead Sponsors and Rapporteur (IFCS/FSC/08.04)
IFCS Terms of Reference (IFCS/FORUM III/23w, ANNEX 1)
5.3.3
Conduct of Business
The document "Conduct of Business in Plenary Sessions of the Forum, Regional Group Meetings, and ad
hoc Working Groups" is distributed as an information paper for sessions of the Forum. It was prepared by
the Forum Sanding Committee when it was established. It is presented to the FSC for information.
Reference:
Conduct of Business ( IFCS/FORUM-V/3 INF)
5.4
Side Events
The FSC will be updated on the side events being considered by IFCS participants. As a result of
discussions at previous FSC meetings, pre-meetings for Forum VI have tentatively been noted for
Saturday 13 September 2008 and Sunday 14 September 2008 in the Forum VI programme schedule and
the host government has been requested to tentatively reserve the conference facilities for possible premeetings on these dates. C. Sylla will inform FSC on possible arrangements for side events and deadlines
for making any special requests.
The FSC is invited to provide advice on scheduling of side events and to take a decision on whether or
not the conference facilities will be requested for pre-meetings on Saturday 13 September 2008 and
Sunday morning 14 September 2008.
Document(s):
Side Events Working List (IFCS/FSC/08 INF3)
5.5
Exhibits
Senegal as host government is responsible for providing arrangements (e.g. furniture and equipment), the
cost of which will be borne by the exhibitor. C. Syaal, Senegal, will provide information on the options
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IFCS/FSC/08. 01
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available for exhibits at Forum VI, costs for display materials and space, customs procedures and
deadlines for requesting exhibit space.
6.0
Monitoring Progress
At its 75th meeting, the FSC members supported not preparing a detailed President’s Progress Report for
Forum VI noting that a report would duplicate efforts under way for ICCM2 and it would be difficult to
obtain information. The Secretariat was requested to prepare the standard summary report on the annual
IFCS Simple Indicators of Progress reports submitted by NFPs and include in the report links to
additional information available on the web to supplement the information provided in the national
reports. The secretariat will update the FSC on the status of NFP annual report submissions. The deadline
for submission of 2007 reports is March 2008.
Reference:
IFCS Simple Indicators of Progress Questionnaire and summary table of submissions
(http://www.who.int/ifcs/focalpoints/indicators/en/index.html )
7.0
Financial Report
The Secretariat will provide a summary report on the IFCS Trust Fund and Twinning Funds. A role and
responsibility of the FSC is to “assist the Secretariat of the IFCS in fund raising for the Trust Fund and
for funds to support participation in IFCS activities ("twinning" arrangements).” The FSC is requested to
consider fund raising for IFCS in particular to support participation in Forum VI
Document(s):
Financial Report (IFCS/FSC/08.05)
8.0
INFOCAP
M. Gubb, SAICM secretariat, will provide information on the status of work to host, operate and
administer the INFOCAP system as part of the SAICM clearing house function. A consultant is advising
on technical requirements for the installation of INFOCAP and its integration into the SAICM
information clearing house. Modifications to update and improve the useability of the system will also be
considered. The SAICM Secretariat will present the proposed changes and is seeking advice and input
from the FSC.
Document(s): Integration of Infocap in the SAICM Information Clearing House: proposals for the
modifications to Infocap
9.0
Time schedule for Forum VI preparations
The FSC is requested to consider and update its time schedule for Forum VI preparations taking into
account its decisions during the meeting. The schedule will be kept in constant review by the FSC as
preparations progress and updated as necessary.
Document:
Time schedule for Forum VI preparations (IFCS/FSC/07.16 rev5)
10.0
SAICM – Implementation update
The SAICM Secretariat and SAICM Regional Focal Points are invited to update the FSC on SAICM
implementation efforts.
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11.0
Other business
The FSC may wish to discuss any other items of business.
12.0
Closure of the meeting
It is expected that the meeting will be closed by the President during the morning session on Thursday 28
February 2008.
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