The Salisbury University
Greek Assessment Program
2013
The Salisbury University Greek Assessment Program (SUGAP) is an annual evaluation
and awards program for the Greek Life community of Salisbury University. The
purposes of this program are to:





Encourage chapters to uphold the missions, values and standards of their
respective organizations and promote the Greek Life community values of
leadership, scholarship, citizenship, stewardship and friendship;
Assess the organizational health of each chapter and the overall Greek
community and provide feedback for chapters on strengths and growth areas;
Demonstrate the value and relevance of Greek Life at SU and measure
achievement of SU Student Affairs learning outcomes;
Gather data for use in marketing Greek Life; and
Reward chapters who demonstrate values-action congruence.
The information in this manual serves to support each chapter in its compilation of
materials for annual submission each spring semester. The examples provided are
suggestions of documentation for each standard. Alternative documentation may be
submitted that meets the criteria.
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SUGAP History
A Call for Values Congruence
“Recent studies indicate a widening gap between the rhetoric of Greek chapters and the reality
of their practices on college campuses. Fraternity and sorority mission statements eloquently
and clearly define these co-curricular organizations as supporting and enhancing the mission of
higher education. However, illegal and abusive alcohol consumption and its second hand
effects - sexual assault, vandalism, violence, negative community relations, an anti-intellectual
environment, and a lack of civility - continue to plague Greek systems. A Call for Values
Congruence outlines a specific set of strategies to close the gap between what fraternities and
sororities espouse and what their chapters do.”
“The Franklin Square Group believes that rhetoric will match reality when fraternity and
sorority headquarters, host campuses, and students collaboratively implement and assess
practices and policies grounded in a shared set of standards. A site visit certification process is
proposed to affirm shared standards among collegiate Greek chapter and inter/national Greek
organizations.”
“This site visit process would focus on each individual chapter’s record of abiding by established
policies and fulfilling enunciated expectations. The results of these certification reviews would
be shared with individual chapters, alumni, and the respective national headquarters of each
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fraternity and sorority. Such reviews should result in commendation, certification, or
probationary status, and where justified, should lead to the closing of individual chapters.”
The Franklin Square Group 2003
The Greek Council was designed as an open forum to provide direction and guidance to
the Salisbury University Fraternity and Sorority Community. Through dialogue, assessment, and
collaboration, the Council aims to create initiatives that advance the Greek agenda, and provide
expectations and policies for recognized chapters at the University. A variety of stakeholders,
including undergraduates, chapter officers, alumni advisors, faculty/staff advisors, and
administrators were invited to participate.
In response to the charges outlined in A Call for Values Congruence, the Greek Steering
Committee began meeting in February 2007 for the specific purposes of defining a set of shared
expectations and creating an assessment tool to measure compliance. A variety of standards,
evaluation models, and “best practices” were studied, including those in use by National
Fraternity/Sorority Headquarters and other institutions of higher education (see Source
Documents). The Committee was asked to, not only evaluate where the Community is
presently, but to set the proverbial bar at a level that ensured the continued existence of Greek
Life at the University.
The resulting Salisbury University Greek Assessment Program (SUGAP) is both a
quantitative and qualitative measurement of organizational success in a given academic year. It
defines the type of chapter that we believe our existing organizations have the potential to be,
while also providing a blueprint for future expansion groups. Although the SUGAP should be
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viewed primarily as an incentive-based program with opportunities for positive reinforcement
and recognition, accountability remains a major theme. In the modern world of higher
education, fraternities and sororities must continue to justify their place at the table through
word and deed.
Source Documents
The following documents were utilized in the formation of the Salisbury University Greek Assessment
Program.
Copies of these materials may be obtained from the organizational websites.
Alpha Sigma Phi - “Standards of Excellence”
Alpha Sigma Tau - “Chapter Excellence Program”
Bucknell University – “Plan For Prominence in Greek Life”
Clarkson University – “The Fraternal CORE Program”
The College of New Jersey – “Chapter Assessment Program”
Council for the Advancement of Standards in Higher Education - “Fraternity & Sorority Advising
Standards”
Davidson College – “Patterson Court Standards Program”
Delta Gamma - “Collegiate Chapter Evaluation”
Franklin Square Group - “A Call for Values Congruence”
Muhlenberg College – “Accreditation Program for Greek Life”
National Panhellenic Conference – “Standards for Member Sororities”
North American Interfraternity Conference – “Standards for Member Fraternities”
Northeast Greek Leadership Academy – “2007 NGLA Awards”
Phi Mu - “Commitment to Excellence”
Pi Lambda Phi - “Pi Lam Performance”
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Plattsburgh State University of New York – “Fraternity & Sorority Chapter Accreditation Program”
San Diego State University – “Fraternity & Sorority Chapter Standards of Excellence”
Salisbury University – “Vision & Mission”
Salisbury University – “Greek Standards”
Sigma Pi - “Gold Standard”
Sigma Phi Epsilon - “The Buchanan Cup”
University of Toledo – “Fraternity & Sorority Annual Evaluation Program”
Greek Assessment Program FAQ’s
Q:
How does the SUGAP work?
The SUGAP is an annual evaluation of chapter operations, assessing the following areas of fraternal life:
 Academic Affairs
 Campus & Community Involvement
 Leadership Development
 Chapter Operations
 Recruitment & New Member Education
 Risk Management
 Ritual
Each chapter is expected to meet the various standards set forth by the Greek Steering Committee, and
to provide supporting documentation as requested to verify satisfactory compliance. Extra credit
opportunities are available for chapters that go above and beyond the minimum expectations.
Q:
What is the grading scale for the SUGAP?
100+ points = “Alpha” Chapter of Excellence
90-99 points = “Beta” Chapter of Excellence
80-89 points = “Gamma”
70-79 points = “Delta”
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Q:
What types of incentives, awards, and recognition does the SUGAP offer to Chapters of
Excellence?
In support of the SUGAP, the Salisbury University Appropriations Board has allocated $4,000 for meritbased recognition purposes. Chapters achieving either “Alpha” or “Beta” status will be eligible for the
following:
“Alpha” Chapters of Excellence
 Chapter will receive a $300 reimbursement for any combination of the following organizational
expenses with proof of receipt:
 Catering through University Dining Services
 Composite
 National Fraternity/Sorority convention or conference registration fee
 Shuttle bus service through OSAOL
“Alpha” & “Beta” Chapters of Excellence
 Chapter will be eligible for a variety of Chapter Excellence Awards
 A congratulatory press release will be sent to:
 National Fraternity/Sorority Headquarters
 Fraternity/Sorority Alumni Association
 The Salisbury University Public Relations Office
 Chapter will be featured on:
 Electronic Bulletin Board (SU TV)
 Flyer advertisement
 Greek Life website
 Commons banner
 Chapter will be permitted to decorate the Greek window display in the OSAOL for a designated
time period
 Chapter will receive priority scheduling in the Scarborough Student Leadership Center for the
following semester
Q:
What happens to chapters that fail the SUGAP?
A SUGAP score of < 70 points is considered failing. Per the Salisbury University Greek Recognition Policy,
any chapter that has failed the SUGAP 3 times within a 4 year period could suffer a Revocation of
Charter.
Q:
What resources are available to assist chapters throughout the SUGAP process?
Each chapter will be provided with an individualized action plan designed to address any prior-year
SUGAP deficiencies. A comprehensive list of programming contacts, resources, and models has been
included in this packet to aid chapters in their semester planning. Beginning in the Fall semester, the
Director of Student Activities will facilitate various workshops and roundtable discussions devoted to
each of the 7 areas of assessment. Individual officers and/or committee chairs will be specifically
targeted for invitation, and chapters will be encouraged to share “best practices” with one another.
Individual appointments with the Director of Student Activities or designee may be scheduled as often
as needed to brainstorm ideas and review documentation materials, up until 3 weeks prior to the
submission deadline.
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Q:
What is the timeline for the 2011-2012 SUGAP?
The SUGAP is designed to evaluate a chapter’s efforts during the Spring 2012 and Fall 2012 semesters.
However, any work that the Chapter does during Summer 2012 (after May 31) may be counted towards
the Fall 2012 semester’s requirements. Completed SUGAP portfolios will be due by the date announced
by OSAO&L (approximately 3 weeks prior to the end of the term). The results will be tabulated and
announced during a Spring 2012 awards program.
Q:
Will the SUGAP results be made public record?
All stakeholders of Greek Life, including undergraduates, alumni, advisors, National Fraternity/Sorority
Headquarters Staff, and Salisbury University Administration will have access to your SUGAP results.
Information about the SUGAP and historical scores will be published by the IFC/Panhellenic/OSAOL for
recognition and recruitment purposes.
Q:
Any tips or advice?
1. Delegate, delegate, delegate! The Chapter President should not have to pull everything
together at the last minute. Divide up the responsibilities among appropriate executive board
members and committee chairs.
2. Periodically devote chapter meeting time to give SUGAP updates and review remaining
requirements.
3. Save copies of everything. Get a SUGAP binder and begin storing documentation.
4. Label all documentation included in the final SUGAP portfolio so that we can easily determine
the specific standard being referenced.
5. Feel free to include any additional documentation (i.e. publicity, room reservations, pictures,
thank you notes, program handouts, reports to National HQ, etc.) to spruce up your SUGAP
portfolio. The more detailed documentation that you provide, the greater your chance of being
recognized with a Chapter Excellence Award.
6. Be aware of all in-semester deadlines.
7. Keep accurate attendance at your chapter programs/events.
8. Make sure that your members sign in at all IFC/Panhellenic/NPHC/OSAOL sponsored
programs/events.
9. Motivate your chapter members by appealing to their competitive nature. A high score can
earn you awards, recognition, bragging rights, and an important selling point during
recruitment. The SUGAP is infinitely more important than Greek Week or Intramurals.
10. Ask for help if you need it!
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Academic Affairs
This section serves to evaluate chapter values in comparison with community standards
of scholarship.
Note: Sections 1 – 3 may be included on one spreadsheet with three different columns,
each with a total average as suggested.
1.) Chapter Term GPA
Standard:
Documentation:
Point Value:
Extra Credit:
=> SU All-Male/Female GPA
Chapter Roster with member GPA’s clearly delineated
2 (1 per Semester)
+1 for each semester .2 > SU All-Male/Female Term GPA
2.) Individual Member Term GPA
Standard:
Documentation:
Point Value:
Extra Credit:
100% of initiated members & new members => 2.3 Term GPA
Chapter Roster with member GPA’s clearly delineated
2 (1 per Semester)
+1 for each semester > 25% of Chapter is on Dean’s List
3.) New Member Class Term GPA
Standard:
Documentation:
Point Value:
Extra Credit:
=> previous Semester New Member Class Term GPA
Chapter Roster with new member GPA’s clearly delineated for each
new member class
2 (1 per semester)
+1 for each semester .2 > previous semester New Member Class
term GPA
4.) Statement on Chapter Scholarship
Standard:
Documentation:
Point Value:
Chapter will have written statement communicating how it:
• supports the educational mission of Salisbury University
• contributes to the academic development of its membership
Copy of statement on chapter scholarship
1
8
5.) Academic Recognition Plan
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will have scholastic recognition plan that includes:
• an incentive program where individual academic
achievement is celebrated and rewarded
• an intervention program where needy members are provided
with academic support and resources
Copy of scholastic recognition plan
1
.5 for chapters who actively utilize and have document (ie. Signed
letter of participation from CSA Director) confirmation
of resources of Center for Student Achievement
6.) Scholastic & Career Success Programming
Standard:
Documentation:
Point Value:
Extra Credit:
Note:
Chapter will host/attend 1 topical workshop/seminar/program per
semester related to academic and/or career success. At least 75%
of the Chapter must be attendance.
Program Report Form (See Example) and sign-in sheet of
attendees
2 (1 per semester)
+1 for 1 additional workshop/seminar/program per semester
Repeating or weekly programs (ie. Resume Building) are seen as
(1) workshop and will not be counted for credit multiple times.
7.) Executive Board/Committee Chairperson Position
Standard:
Documentation:
Point Value:
Chapter will have a member specifically designated to oversee
Academic Affairs.
Copy of a job description and responsibilities outlined in Chapter
Constitution and By-Laws
1
8.) National Order of Omega
Standard:
Documentation:
Point Value:
Chapter will have at least one (1) member apply for admission to
Order of Omega
Provide a list of member(s) who applied for admission with signed
verification of application by a university official
1
9
9.) National Fraternity/Sorority Headquarters or Foundation
Scholarship
Standard:
Documentation:
Point Value:
Chapter will have at least one (1) member apply for National
Fraternity/Sorority Headquarters Foundation Scholarship
Copy of member’s completed application. Include confirmation of
receipt letter or email from National Headquarters
1
Total Possible Score: 13 (with 100% of Extra Credit offered – 17.5)
10
Greek Assessment Program
Program Report Form
Fraternity/Sorority Name: Alpha Beta Tau
Program Date: 09/15/10____
Title of Program: Money in Minutes
Location: GUC
Program Description: Sponsored by Career Services, this 90 minute workshop focused on how to
get a job through Elance.com and other websites. Telecommuting professions are the new career.
Name of Speaker/Facilitator: Josiah Whittington
Phone #: 857-5309
Speaker/Facilitator Title: Consultant
Speaker/Facilitator Address: Baltimore, MD
Type of Program
Scholastic/Career Success (AA#6)
X
Alumni Relations (CCI#5)
Family Relations (CCI#6)
Faculty/Staff Relations (CCI#7)
Co-Sponsorship (CCI#8)
Membership Development (LD#2)
Substance-free Social (RM#6)
Wellness (RM#7)
Total # of members in attendance = 29
My signature verifies that the above information is true and accurate.
Signature of Chapter President
Date
Signature of Speaker/Facilitator
Date
2010/11
11
Campus and Community
Involvement
This section serves to evaluate chapter values in comparison with community standards
of citizenship and leadership.
1.) Community Service
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will participate in two (2) community service projects per
semester. 1 of the 2 projects must be performed on campus and/or
directly benefit the Salisbury University community (ie. faculty/staff/
students)
At least 75% of the Chapter must be in attendance at each project
Community Service/Philanthropy Report Form (See Example)
2 (1 per semester)
+.5 for 4 additional community service projects that have at least
10% of chapter membership participating.
2.) Philanthropy
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will participate in 1 Salisbury campus-wide fundraiser per
year. Chapter will also participate in 1 fundraiser per year benefiting
the chapter’s designated/recognized national philanthropy.
Community Service/Philanthropy Report Form (See Example)
2 (1 per philanthropic effort)
+1 for 1 additional philanthropic effort per year (benefiting either
campus-wide or National initiatives)
3.) IFC/Panhellenic/NPHC Council Community Service or Philanthropy
Project
Standard:
Documentation:
Point Value:
Chapter will participate in a collaborative project as designated by
the IFC/Panhellenic/NPHC Council involving the entire Greek
community
At least 75% (unless otherwise designated) of the Chapter must be
in attendance at the project
Community Service/Philanthropy Report Form (See Example)
1
12
4.) Executive Board/Committee Chairperson Position
Standard:
Documentation:
Point Value:
Chapter will have a member specifically designated to oversee
Community Service/Public Relations
Copy of a job description and responsibilities outlined in Chapter
Constitution & By-Laws
1
5.) Alumni Relations
Standard:
Documentation:
Point Value:
Extra Credit:
Note:
Chapter will host 1 program/event per year specifically designed to
connect with alumni
Program Report Form (See Example)
1
+1 for 1 additional alumni relations program per year
The program’s intended purpose must be to connect with alumni
and purpose must be evident in the program report
6.) Family Relations
Standard:
Documentation:
Point Value:
Extra Credit:
Note:
Chapter will host 1 program/event per year specifically designed to
connect with members’ family/families.
Program Report Form (See Example)
1
+1 for 1 additional family relations program per year
The program’s intended purpose must be to connect with alumni
and purpose must be evident in the program report
7.) Family & Staff Relations
Standard:
Documentation:
Point Value:
Extra Credit:
Note:
Chapter will host 1 program/event per year to recognize Salisbury
University Faculty & Staff for their contributions to Greek Life or the
campus community.
Program Report Form
 Examples include: Thank You Cards, Adopt-A-Faculty,
Treats for your Teach!
1
+1 for 1 additional faculty & staff relations program per year
The program’s intended purpose must be to connect with alumni
and purpose must be evident in the program report
13
8.) Publicity
Standard:
Documentation:
Point Value:
Note:
Chapters will utilize at least four (4) different forms of
communication/media throughout the year to advertise events,
share news, and promote accomplishments
4 different examples from the following: flyers, posters, banners,
mailbox stuffers, table tents, brochures, emails, alumni newsletters,
press releases to SU Public Relations Office, National Fraternity/
Sorority publications, Flyer article/advertisement, esuNews, etc.
2 (must include 4 examples to receive full credit)
Publicity must be chapter generated; national or university issued
publications do not qualify. Also, example must be a hard copy or
photo of the examples; a written list does not qualify
9.) Co-Sponsorship
Standard:
Documentation:
Point Value:
Chapter will co-sponsor 1 non-social program per semester with a
non-Greek RSO
Program Report Form - signed by co-sponsoring RSO President
 A list of currently recognized RSOs can be found in the SGA
Office
 Please include an attachment of the specific responsibilities
of your chapter and the RSO in the implementation of the
program
2 (1 per semester)
10.) Co-Curricular Involvement
Standard:
Documentation:
Point Value:
At least 75% of chapter members will be involved in 1 other extracurricular activity, student organization, honor society, club/varsity
sport, etc. Fraternity/Sorority intramurals are excluded.
Roster of membership involvement with participation specifically
delineated
2 (1 per semester)
11.) IFC/Panhellenic/NPHC Council Representation
Standard:
Documentation:
Point Value:
Chapter will have an/a IFC/Panhellenic/NPHC Delegate (or
Delegates depending upon Council By-Laws) who attends all
Council meetings
Provide list of Names and Gull ID Numbers of Representative(s)
per semester; Verification by Council in submitted attendance
sheets
1
14
12.) IFC/Panhellenic/NPHC Executive Board
Standard:
Documentation:
Point Value:
Chapter will have at least 1 member apply for an/a
IFC/Panhellenic/NPHC Executive Board position
Provide list of Names & ID Numbers of Representative who were
nominated; Verification by Council Minutes
1
13.) SGA Representation
Standard:
Documentation:
Point Value:
Chapter will have a SGA Delegate who attends all designated SGA
meetings
Written Verification by Executive VP of SGA (ie. Email to Chapter
President)
2 (1 per semester)
Total Possible Score: 19 (with 100% of Extra Credit offered – 24.5)
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Greek Assessment Program
Community Service/Philanthropy Report Form
Fraternity/Sorority Name: Delta Lambda Phi
Date of Event: 1/27/11
Name of Event: Battle for Blankets
Location: Red Square
Name of Agency/Charity: Project Linus
Agency/Charity Contact Person: Debra
Phone #: 555-1212
Agency/Charity Address: Delmar, DE Chapter
Community Service Event
# of chapter members participating
=
30
# of hours each member worked
=
Total # of project hours
=
60
=
$359
x2
Philanthropy Event
Total amount of money donated
My signature verifies that the above information is true and accurate.
Signature of Chapter President
Date
Signature of Speaker/Facilitator
Date
2010/11
16
Greek Assessment Program
Community Service/Philanthropy Report Form
Fraternity/Sorority Name: Delta Delta Delta
Date of Event: 3/1/11
Name of Event: Welcome Home Military Heroes
(with IFC)
Location: BWI
Name of Agency/Charity: USO Agency/Charity Contact Person: Raul
Phone #: 156-6492
Agency/Charity Address: 1202 Charlie’s Way
VA Beach, VA
Community Service Event
# of chapter members participating
=
40
# of hours each member worked
=
Total # of project hours
=
200
=
$
x5
Philanthropy Event
Total amount of money donated
My signature verifies that the above information is true and accurate.
Signature of Chapter President
Date
Signature of Speaker/Facilitator
Date
2010/11
17
Greek Assessment Program
Program Report Form
Fraternity/Sorority Name:
Title of Program:
Lambda Pi Zeta
Program Date: 09/26/10
Location: Vinny’s
Times Are Changing
Program Description: An interactive dinner theater program for Alumni and brothers to help
build relationships and network for future employment opportunities.
Name of Speaker/Facilitator: Joey Redbrogh
Speaker/Facilitator Title:
Phone #: 305-462-7890
Alumni Board Chair
Speaker/Facilitator Address:
Type of Program
Scholastic/Career Success (AA#6)
Alumni Relations (CCI#5)
Family Relations (CCI#6)
Faculty/Staff Relations (CCI#7)
Co-Sponsorship (CCI#8)
Membership Development (LD#2)
Substance-free Social (RM#6)
Wellness (RM#7)
X
Total # of members in attendance = 32
My signature verifies that the above information is true and accurate.
Signature of Chapter President
Date
Signature of Speaker/Facilitator
Date
2010/11
18
Leadership Development
This section serves to evaluate chapter values in comparison with community standards
of leadership.
1.) Chapter Involvement
Standard:
Documentation:
Point Value:
100% of the Chapter will hold either an Executive Board position or
serve on a committee.
Chapter Roster with Executive Board and Committee membership
positions clearly delineated
2 (1 per semester)
2.) Membership Development
Standard:
Documentation:
Point Value:
Extra Credit:
Note:
Chapter will host 2 topical workshops/seminars/programs per
semester related to personal development. At least 75% of the
Chapter must be in attendance.
Program Report Form with sign-in sheet attached (See Example)
• Examples: Personal Credit Management, Leadership Styles,
etc.
2 (1 per semester)
+1 for 1 additional workshop/seminar/program per semester
At least 50% of the workshops must be facilitated by non-chapter
members (ie. University staff) to receive full credit.
3.) IFC/Panhellenic/NPHC/OSAO&L Leadership Programming
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will participate in various leadership development
opportunities as required throughout the year as designated by
IFC/Panhellenic/NPHC/OSAO&L
Listing of opportunities with attached list of participants for each
opportunity
2 (1 per semester)
+1 for attendance above the % required at all programs
19
4.) National Fraternity/Sorority Conventions & Leadership
Conferences
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will meet all attendance requirements set by the National
Fraternity/Sorority
Copy of Convention/Conference registration forms & Convention/
Conference program (if event has occurred prior to portfolio
submission)
1
+1 for attendance above the % required at all National Fraternity/
Sorority Conventions and Conferences (as designated in National
By-Laws)
5.) National Fraternity/Sorority Campus Visits
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will host/meet all designated National Headquarters Staff,
Consultants, & Advisors during scheduled campus visitations.
Chapter will also include a meeting with the Director of Student
Activities for all visiting National representatives.
List of name(s) and date(s) of representative(s)/consultant(s) visited
campus
1
+1 for additional site visits with National consultants who meet with
the Director of Student Activities
6.) Leadership Retreat
Standard:
Documentation:
Point Value:
Chapter will hold a retreat/training to give the incoming Executive
Board an opportunity to transition and/or shadow the outgoing
officers
Copy of retreat agenda & roster of participants
1
Total Possible Score: 9 (with 100% of Extra Credit offered - 13)
20
Greek Assessment Program
Program Report Form
Fraternity/Sorority Name: Beta Nu
Program Date: 4/12/11
Title of Program:
Location: Talbot Room
Loving Me
Program Description: In coordination with Health Services, Counseling Services, and OSAOL,
we presented a program to our sisterhood on appropriate ways to deal with the stresses of life
and provided solutions for resources on campus.
Name of Speaker/Facilitator: Sara Lowery
Phone #: 546-3216
Speaker/Facilitator Title: Coordinator
Speaker/Facilitator Address: Salisbury University
Type of Program
Scholastic/Career Success (AA#6)
Alumni Relations (CCI#5)
Family Relations (CCI#6)
Faculty/Staff Relations (CCI#7)
Co-Sponsorship (CCI#8)
Membership Development (LD#2)
Substance-free Social (RM#6)
Wellness (RM#7)
X
Total # of members in attendance = 36
My signature verifies that the above information is true and accurate.
Signature of Chapter President
Date
Signature of Speaker/Facilitator
Date
21
2010/11
Chapter Operations
This section serves to evaluate chapter values in comparison with community standards
of leadership, stewardship, and friendship.
1.) Alumni Advising
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will have an Alumni Advisor
*Contact information will be submitted to OSAO&L at the beginning
of each semester
2 (1 per semester)
+1 if Chapter has either:
• a functioning Alumni Board (with contact info on file)
• additional Alumni advisors designed to support
specific Chapter operations
2.) Faculty/Staff Advising
Standard:
Documentation:
Point Value:
Chapter will have a Salisbury University Faculty/Staff Advisor
(Individual must be a full-time faculty or staff member employed by
Salisbury University)
*Contact information will be submitted to OSAO&L at the beginning
of each semester
2 (1 per semester)
3.) Salisbury University Administration
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter leadership will meet as requested and communicate
regularly with Salisbury University administrators. Chapter
President meets monthly with Director of Student Activities
Chapter Operations Report Form
2 (1 per semester)
+1 per semester if Chapter President/Executive Board meets biweekly with Director of Student Activities and/or Coordinator of
Student Life
22
4.) National Fraternity/Sorority Paperwork
Standard:
Documentation:
Point Value:
Chapter will be current on all reports, rosters, data submitted to the
National Fraternity/Sorority Headquarters. *Paperwork will be
submitted as requested.
Letter of Confirmation from National Headquarters representative
2 (1 per semester)
5.) Salisbury University OSAO&L Paperwork
Standard:
Documentation:
Point Value:
Chapter will be current on all reports, rosters, data submitted to the
Salisbury University OSAO&L
*Paperwork will be submitted throughout the semester as
requested.
2 (1 per semester)
6.) Meeting Agendas
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will develop and make available agendas at the beginning
of each meeting
Copy of meeting agendas for the semester
2 (1 per semester)
+1 (per semester) that 100% of all agendas for regularly scheduled
meetings are supplied
7.) Meeting Minutes
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will copy and make available the minutes from prior
meeting
Copy of meeting minutes for the semester
2 (1 per semester)
+1 (per semester) that 100% of all minutes for regularly scheduled
meetings are supplied
8.) Constitution & By-Laws
Standard:
Documentation:
Point Value:
Chapter will annually update the Constitution and By-Laws. A
current copy will be kept on file in OSAO&L
*Copy of Constitution & By-Laws will be submitted at the beginning
of the academic year and updated as needed throughout the year
1
23
9.) Website
Standard:
Documentation:
Point Value:
Chapter will have a functioning website that is updated periodically
and linked to both the Salisbury University OSAO&L and National
Fraternity/Sorority websites
Screenshot and URL of Website
1
10.) Budget
Standard:
Documentation:
Point Value:
Chapter will create and distribute a budget of expected income and
expenditures to the membership each semester
Copy of semester budget (must include 2 - one for each semester)
2 (1 per semester)
11.) Payables
Standard:
Documentation:
Point Value:
Chapter will be current on all payables (dues, insurance, initiation
fees, etc.) to the National Fraternity/Sorority Headquarters, IFC/
Panhellenic/NPHC Councils, and Salisbury University at the end of
each semester
Letter of Confirmation from National Headquarters, Zero debts
outstanding as reported by governing Council Treasurer
2 (1 per semester)
12.) Receivables
Standard:
Documentation:
Point Value:
Chapter will be current on the collection of all receivables (member
dues & fines) at the end of each semester.
Copy of membership roster indicating payment status (paid in full,
payment plan, amount paid, amount owed, etc.)
2 (1 per semester)
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13.) Financial Audit
Standard:
Documentation:
Point Value:
Chapter will open all financial records and allow for an independent
audit to verify appropriate accounting, money management, and
spending policies are adhered to.
Letter from independent auditor verifying the audit and
documenting the results
• Note: OSAO&L may provide an independent auditor once in the
academic year for consultations with Chapter leadership. Failure
to utilize this opportunity will require Chapters to seek and finance
own independent audit.
1
Total Possible Score: 23 (with 100% of Extra Credit offered - 27)
25
Recruitment & New Member
Education
This section serves to evaluate chapter values in comparison with community standards
of leadership, stewardship, and friendship.
1.) Substance-Free Recruitment
Standard:
Documentation:
Point Value:
Chapter will conduct substance-free Recruitment.
Written statement from Chapter President and Recruitment Chair
indicating the steps the Chapter took to implement a substance-free
recruitment and verification by OSAO&L and the Office of Judicial
Affairs.
2 (1 per semester)
2.) Executive Board/Committee Chairperson Position
Standard:
Documentation:
Point Value:
Chapter will have a member specifically designated to oversee
Recruitment.
Copy of job description and responsibilities outlined in Chapter
Constitution & By-Laws
1
3.) Recruitment Plan
Standard:
Documentation:
Point Value:
Chapter will develop a detailed recruitment plan that includes:
• A “values-based” new member selection criteria (qualities,
characteristics, experiences, etc.)
• A master calendar (times, dates, & locations) of all
recruitment activities/events
Copy of recruitment plan implementation (in addition that that which
is submitted to OSAO&L at the beginning of each semester)
2 (1 per semester)
4.) IFC/Panhellenic/NPHC Recruitment Compliance
Standard:
Documentation:
Point Value:
Chapter will comply with all IFC/Panhellenic/NPHC-mandated
recruitment policies and procedures
Written verification by VP of governing council (ie. Email)
2 (1 per semester)
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5.) Recruitment Workshop
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will conduct an annual workshop/retreat specifically
designed to build recruitment skills, practice recruitment
techniques, and prepare members to market the Fraternity/Sorority
to a variety of audiences.
Agenda and participant list from recruitment workshop/retreat
1
+1 for 1 additional workshop/retreat per year
6.) Substance-free New Member Education
Standard:
Documentation:
Point Value:
Chapter will conduct substance-free New Member Education
Copy of New Member Education Plan with designated areas
highlighted; Written confirmation of status from OSAO&L
2 (1 per semester)
7.) Hazing-free New Member Education
Standard:
Documentation:
Point Value:
Chapter will conduct hazing-free New Member Education
Copy of New Member Education Plan with designated areas
highlighted; Written confirmation of status from OSAO&L
2 (1 per semester, if applicable)
8.) Executive Board/Committee Chairperson Position
Standard:
Documentation:
Point Value:
Chapter will have a member specifically designated to oversee New
Member Education.
Copy of job description and responsibilities outlined in Chapter
Constitution and By-Laws
1
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9.) New Member Education Paperwork
Standard:
Documentation:
Point Value:
Chapter will be current with the submission of the following
information:
• New Member Roster - Names (first, last) & ID numbers to
perform grade checks
• New Member Bid Acceptance/Hazing Acknowledgement
Forms
New
Member Drop Forms
•
• New Member Education Program - dates, times, & locations
of all new member education events and a detailed
description of each activity
*Paperwork will be submitted throughout the semester as
requested. Verify roster on file is up-to-date
2 (1 per semester)
10.) National Fraternity/Sorority New Member Education Program
Compliance
Standard:
Documentation:
Point Value:
Chapter will comply with the National Fraternity/Sorority New
Member Education Program model, including content, timing, and
program length.
Letter of confirmation from National Headquarters verifying
compliance; Written confirmation by Dean of Students to standing/
judicial status of chapter
2 (1 per semester, if applicable)
11.) New Member Programming
Standard:
Point Value:
Chapter new members will participate in all new member
programming as designated by IFC/Panhellenic/NPHC/OSAO&L.
2 (1 per semester, if applicable)
Total Possible Score:19 (with 100% of Extra Credit offered - 20)
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Risk Management
This section serves to evaluate chapter values in comparison with community standards
of stewardship.
1.) Insurance
Standard:
Documentation:
Point Value:
Chapter will have an active Certificate of Liability Insurance policy
through the National Fraternity/Sorority with at least $1,000,000.00
in liability coverage.
*A copy of Insurance/Certificate of Liability coverage is submitted at
the beginning of the academic year and must be current at time of
portfolio submission
2 (1 per semester of coverage)
2.) Fraternal Information Programming Group (FIPG) Risk
Management Policy
Standard:
Documentation:
Point Value:
Chapter will comply with all stated policies and procedures
prescribed by FIPG.
*Written confirmation of compliance by National Fraternity/Sorority
representative and/or Judicial Affairs representative
2 (1 per semester of compliance)
3.) Code of Conduct
Standard:
Documentation:
Point Value:
Chapter will have a written set of behavioral expectations and
standards of continued membership.
Copy of Chapter Code of Conduct
1
4.) Judicial Board
Standard:
Documentation:
Point Value:
Chapter will have an internal Standards/Judicial Board to handle
violations of the Code of Conduct.
Copy of Standards/Judicial Board responsibilities and procedures
outlined in Chapter Constitution and By-Laws
1
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5.) Executive Board/Committee Chairperson Position
Standard:
Documentation:
Point Value:
Chapter will have a member specifically designated to oversee Risk
Management.
Copy of job description and responsibilities outlined in Chapter
Constitution and By-Laws
1
6.) Substance-free Social Events
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will host/attend two (2) substance-free social events per
semester (for a total of 4 annually).
Program Report Form (include copy of Facility Reservation Form
for events hosted by the Chapter) (See Example)
2 (1 per semester)
+1 for 2 additional substance-free social events each semester
7.) Wellness Education & Training
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will host/attend one (1) topical workshop/seminar/program
related to wellness or risk management per semester.
 Topic Examples include: Legal Liability, Finding Your Chi,
Zen Living, Heart Disease, Skin Cancer Prevention, Civility
Program Report Form (include copy of handouts from workshop if
possible) (See Example)
2 (1 per semester)
+1 for 1 additional workshop/seminar/program per semester
Total Possible Score: 11 (with 100% of Extra Credit offered - 13)
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Greek Assessment Program
Program Report Form
Fraternity/Sorority Name: Zeta Sigma Phi
Program Date: 3/8/11
Title of Program:
Location:
Dance-A-Thon
Program Description: With help from the campus radio station, we hosted a dance competition
for all SU students. The last student dancing received a free spring break trip. On a resource
table, we handed out pamphlets detailing safe spring break habits and available resources.
Name of Speaker/Facilitator: Mike Jones
Phone #: 741-856-6924
Speaker/Facilitator Title: Radio Station President
Speaker/Facilitator Address: Salisbury University
Type of Program
Scholastic/Career Success (AA#6)
Alumni Relations (CCI#5)
Family Relations (CCI#6)
Faculty/Staff Relations (CCI#7)
Co-Sponsorship (CCI#8)
Membership Development (LD#2)
Substance-free Social (RM#6)
X
Wellness (RM#7)
Total # of members in attendance = 51
My signature verifies that the above information is true and accurate.
Signature of Chapter President
Date
Signature of Speaker/Facilitator
Date
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Ritual
This section serves to evaluate chapter values in comparison with community standards
of stewardship.
1.) Ritual Adherence
Standard:
Documentation:
Point Value:
Chapter will actively practice and appropriately utilize Ritual at all
meetings, ceremonies, inductions, etc.
Copy of agenda/minutes indicating when Ritual will occur/occurred
2 (1 per semester)
2.) Ritual Education
Standard:
Documentation:
Point Value:
Extra Credit:
Chapter will hold one (1) workshop per semester to review the
Ritual and discuss its significance and impact on the life of the
Chapter and each individual member.
Copy of workshop agenda
2 (1 per semester)
+1 for 1 additional workshop/discussion per semester
3.) Executive Board/Committee Chairperson Position
Standard:
Documentation:
Point Value:
Chapter will have a member specifically designated to oversee
Ritual.
Copy of job description and responsibilities outlined in Chapter
Constitution and By-Laws
1
Total Possible Score: 5 (with 100% of Extra Credit offered – 6)
**Please Note – Additional Category: Presentation of Portfolio submission is
awarded points on a 1 – 5 scale with 5 being perfectly professional submission
meeting all standards criteria and being visually appealing.**
Total Possible Score for Entire Submission: 104
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Additional SUGAP Guidelines
1.
2.
3.
4.
5.
To receive full point consideration, events submitted for documentation must not be
repeating or featured in multiple areas of assessment. (Ie. Relay for Life will not receive
credit if featured as an Alumni program, Philanthropy Program and Fundraising
program).
All program report forms must have original signatures as listed to be recognized as
documentation.
When hosting a speaker or guest for a workshop or program, it is strongly encouraged to
have a non-chapter member as the facilitator of the program to receive full credit.
Portfolios received after the deadline will receive a 20 point deduction in scoring.
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1. A NEW binder to place all your worksheets in
2. Dividers are always nice to separate each section of the SUGAP
requirements as well as your activities
3. Is everything whole punched and not falling out of your binder?
4. At the beginning of each section is there a checklist of all the items you
have included for that portion of SUGAP?
5. Do you have any pictures? If your organization has documentation that the
event took place it would be nice to see that in your binder.
6. Handwritten or typed? It’s easier to read when the information is typed out
instead of handwritten on a piece of notebook paper
7. Missing information for your binder? If you need help locating rosters or
information for a section of SUGAP, email OSAOL and follow-up, but allow
at least 3 weeks before the deadline to locate the information.
8. “But I gave it to you in the beginning of the semester! Shouldn’t you already
have it?” Even if you handed in information on your chapter you must
reprint it for your SUGAP binder. If it’s not there, then it will be counted as
a non-submission therefore receiving no credit.
9. If you need help at any point, please make an appointment with OSAOL
ASAP! Don’t wait until the last minute
10. Good Luck!
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HAVE QUESTIONS?
Please contact the Office of Student Activities, Organizations, and Leadership (x36125).
The Director of Student Activities, Coordinator of Student Life, or Graduate Assistant of
Leadership are open to meeting with you any time at least 3 weeks prior to the
submission deadline to answer questions regarding your portfolio.
35